Arrival Notice

From UG

Contents 1 Business Needs and Terminology 2 Location 3 Arrival Notice Air 3.1 Template 3.1.1 Top Section 3.1.2 Commodity Table Section 3.1.3 Bottom Section 3.2 Pdf 3.2.1 Header 3.2.2 Top Section 3.2.3 Commodity Section 3.2.4 TOC Section 3.2.5 Bottom Section 3.2.6 Footer 3.2.7 Multipage case 3.3 Figures 3.3.1 Figure 1. Arrival Notice Ocean Template 3.3.2 Figure 2. Arrival Notice Ocean Pdf 3.3.3 Figure 3. Arrival Notice Ocean Pdf 2nd Page

Business Needs and Terminology

The purpose of this document is to notify that shipment is about to arrive.

Notify one or more from the list:

• Customs Broker (most of the times) [Imp Tab]
  • option 1) this is a "Jaguar broker" (ex: Overton)
  • option 2) this is a "Customer's broker"
    • like in case of Basic Fun
    • then Freight Invoice section (TOC) will be printed
• Notify Party [Gen Tab]

It is created by operator in Import Department.

There are two types of this documents:

• one for MOT Air: #Arrival Notice Air
• one for MOT Ocean: #Arrival Notice Ocean

Location

CT profile > Doc Tab

Arrival Notice Air

Parent Mantis: 581

Template

As usual document can be pre-viewed and edited through pdf template.

See Example on #Figure 1. Arrival Notice Ocean Template

See field descriptions, mappings, etc below.

Top Section

• Office Logo

copy of Office#Logo; it is office specific based on user login

• DOCUMENT ADDRESS

copy of Office#Address; it is office specific based on user login

• "ARRIVAL NOTICE / FREIGHT INVOICE" line

• CT #

current CT#; in case of group generate this field contains all selected CTs

• REFERENCE NO

copy of CT field CT#ImportRef

• SHIPPER:

copy of CT field CT#Shipper

• CONSIGNEE:

copy of CT field CT#Consignee

• NOTIFY:

copy of CT field CT#Notify

• BROKER:

copy of CT field CT#Customs Broker

• DATE

displays todays date (user's time zone)

• Master Bill of Lading:

copy of CT field CT#MBL

• AMS Bill of Lading:

pre-fill to blank

• PREPARED BY:

1)first and last name of login User; 2) e-mail associated with login User

• House Bill of Lading:

copy of CT field CT#HBL

• SubHouse Bill of Lading:

pre-fill to blank

• Freight Location:

copy of CT field CT#Cargo location

• RELEASE TYPE

Release Type field should be pulling from CT#Original BL Required Yes No.

When “Yes” is clicked, the Release Type field should display “OB/L Required”.

When “No” is clicked, the Release Type field should display “Express”.

• PORT OF LOADING

copy of CT field CT#Port Of Loading

• PORT OF DISCHARGE

copy of CT field CT#Port Of Discharge

• DESTINATION TERMINAL

copy of CT field CT#Destination Terminal

• Vessel/Voyage

merge of values of two fields:

copy of CT field CT#Vessel Name

copy of CT field CT#Voyage Num

• ETD:

copy of CT field CT#Port Of Loading Estimated Date

• Discharge Date

copy of CT field CT#Port Of Discharge Estimated Date

• Destination Date

copy of CT field CT#Destination Terminal Estimated Date

• IT#

copy of CT field CT#IT

• IT Date

copy of CT field CT#IT Date

• IT Location

copy of CT field CT#IT Location

• PO Numbers:

all PO's from ContTab.TableA; in case of group generate this field contains all PO's from all selected CTs

Commodity Table Section

See Ocean Docs Commodity Table (feature)

Bottom Section

• REMARKS:
  • checkbox of print this section in PDF (checked means print)
  • Release Type field should be pulling from CT#Payment Of Charges Required Yes No.

When “Yes” is clicked, REMARKS should be pre-filled with

PLEASE SEND CHASHIER'S CHECK, MONEY ORDER, OR BROKER CHECK PAYABLE TO JAGUARFREIGHT SERVICE; FREIGHT CAN ONLY BE RELEASED UPON RECEIPT OF CHARGES SHOWN

PRIOR TO CARGO PICK-UP, CONSIGNEE MUST CLEAR CUSTOMS AND CONFIRM FREIGHT RELEASE WITH PIER/CFS. PLEASE PICK UP YOUR CARGO UPON RELEASE IN ORDER TO AVOID UNNECESARY CHARGES

When “No” is clicked, REMARKS should be pre-filled with

PRIOR TO CARGO PICK-UP, CONSIGNEE MUST CLEAR CUSTOMS AND CONFIRM FREIGHT RELEASE WITH PIER/CFS. PLEASE PICK UP YOUR CARGO UPON RELEASE IN ORDER TO AVOID UNNECESSARY CHARGES

• TOC
  • See Table Of Charges For Receivable (TOC) feature
  • checkbox of don't print this section in PDF (checked means NOT print)

• generate report button

Pdf

See Examples on #Figure 2. Arrival Notice Ocean Pdf and #Figure 3. Arrival Notice Ocean Pdf 2nd Page

Header

• See section 1 on Figure 2. It is for page one.

Jaguar Logo. Reflects Template Office Logo.

Jaguar Address. Reflects Template DOCUMENT ADDRESS.

Doc Title. "ARRIVAL NOTICE / FREIGHT INVOICE" line.

DATE. Reflects Template DATE.

Page X of Y. X - current page num; Y - total num of pages.

Top Section

• See section 2 on Figure 2.

Reflects Template Top Section.

Commodity Section

• See section 3 on Figure 2.

Reflects Template Commodity Table Section.

TOC Section

• See section 2 on Figure 3.

Print TOC section if TOC checkbox is unchecked.

Bottom Section

• See section 4 on Figure 2.

Print REMARKS section if REMARKS checkbox is checked.

Footer

• See section 5 on Figure 2 or section 3 on Figure 3.

Print "PREPARED BY: " + first and last name of login User.

Multipage case

• Header for pages other than first
  • See Example on #Figure 3. Arrival Notice Ocean Pdf 2nd Page (section 1).
  • Same as header for page one but instead of date print CT# and Ref#.
• If there is subsequent page then print "Continued on next page" at the bottom of the page

Figures

Figure 1. Arrival Notice Ocean Template

Figure 2. Arrival Notice Ocean Pdf

Figure 3. Arrival Notice Ocean Pdf 2nd Page