Arrival Notice

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Arrival Notice

[edit] Business Needs and Terminology

The purpose of this document is to notify that shipment is about to arrive.

Notify one or more from the list:

Customs Broker (most of the times) [Imp Tab]
- option 1) this is a "Jaguar broker" (ex: Overton)
- option 2) this is a "Customer's broker"
  - like in case of Basic Fun
  - then Freight Invoice section (TOC) will be printed
Notify Party [Gen Tab]

It is created by operator in Import Department.

There are two types of this documents:

one for MOT Air: #Arrival Notice Air
one for MOT Ocean: #Arrival Notice Ocean

[edit] Location

CT profile > Doc Tab

[edit] Arrival Notice Ocean

Parent Mantis: 581

[edit] Template

As usual document can be pre-viewed and edited through pdf template.

See Example on #Figure 1. Arrival Notice Ocean Template

See field descriptions, mappings, etc below.

[edit] Top Section

Office Logo

copy of Office#Logo; it is office specific based on user login

DOCUMENT ADDRESS

copy of Office#Address; it is office specific based on user login

"ARRIVAL NOTICE / FREIGHT INVOICE" line

CT #

current CT#; in case of group generate this field contains all selected CTs

REFERENCE NO

copy of CT field CT#ImportRef

SHIPPER:

copy of CT field CT#Shipper

CONSIGNEE:

copy of CT field CT#Consignee

NOTIFY:

copy of CT field CT#Notify

BROKER:

copy of CT field CT#Customs Broker

DATE

displays todays date (user's time zone)

Master Bill of Lading:

copy of CT field CT#MBL

AMS Bill of Lading:

pre-fill to blank

PREPARED BY:

1)first and last name of login User; 2) e-mail associated with login User

House Bill of Lading:

copy of CT field CT#HBL

SubHouse Bill of Lading:

pre-fill to blank

Freight Location:

copy of CT field CT#Cargo location

RELEASE TYPE

Release Type field should be pulling from CT#Original BL Required Yes No.

When “Yes” is clicked, the Release Type field should display “OB/L Required”.

When “No” is clicked, the Release Type field should display “Express”.

PORT OF LOADING

copy of CT field CT#Port Of Loading

PORT OF DISCHARGE

copy of CT field CT#Port Of Discharge

DESTINATION TERMINAL

copy of CT field CT#Destination Terminal

Vessel/Voyage

merge of values of two fields:

copy of CT field CT#Vessel Name

copy of CT field CT#Voyage Num

ETD:

copy of CT field CT#Port Of Loading Estimated Date

Discharge Date

copy of CT field CT#Port Of Discharge Estimated Date

Destination Date

copy of CT field CT#Destination Terminal Estimated Date

IT#

copy of CT field CT#IT

IT Date

copy of CT field CT#IT Date

IT Location

copy of CT field CT#IT Location

PO Numbers:

all PO's from ContTab.TableA; in case of group generate this field contains all PO's from all selected CTs

[edit] Commodity Table Section

See Ocean Docs Commodity Table (feature)

[edit] Bottom Section

REMARKS:
- checkbox of print this section in PDF (checked means print)
- Release Type field should be pulling from CT#Payment Of Charges Required Yes No.

When “Yes” is clicked, REMARKS should be pre-filled with

PLEASE SEND CHASHIER'S CHECK, MONEY ORDER, OR BROKER CHECK PAYABLE TO JAGUARFREIGHT SERVICE; FREIGHT CAN ONLY BE RELEASED UPON RECEIPT OF CHARGES SHOWN

PRIOR TO CARGO PICK-UP, CONSIGNEE MUST CLEAR CUSTOMS AND CONFIRM FREIGHT RELEASE WITH PIER/CFS. PLEASE PICK UP YOUR CARGO UPON RELEASE IN ORDER TO AVOID UNNECESARY CHARGES

When “No” is clicked, REMARKS should be pre-filled with

PRIOR TO CARGO PICK-UP, CONSIGNEE MUST CLEAR CUSTOMS AND CONFIRM FREIGHT RELEASE WITH PIER/CFS. PLEASE PICK UP YOUR CARGO UPON RELEASE IN ORDER TO AVOID UNNECESSARY CHARGES

TOC
- See Table Of Charges For Receivable (TOC) feature
- checkbox of don't print this section in PDF (checked means NOT print)

generate report button

[edit] Pdf

See Examples on #Figure 2. Arrival Notice Ocean Pdf and #Figure 3. Arrival Notice Ocean Pdf 2nd Page

[edit] Header

See section 1 on Figure 2. It is for page one.

Jaguar Logo. Reflects Template Office Logo.

Jaguar Address. Reflects Template DOCUMENT ADDRESS.

Doc Title. "ARRIVAL NOTICE / FREIGHT INVOICE" line.

DATE. Reflects Template DATE.

Page X of Y. X - current page num; Y - total num of pages.

[edit] Top Section

See section 2 on Figure 2.

Reflects Template Top Section.

[edit] Commodity Section

See section 3 on Figure 2.

Reflects Template Commodity Table Section.

[edit] TOC Section

See section 2 on Figure 3.

Print TOC section if TOC checkbox is unchecked.

[edit] Bottom Section

See section 4 on Figure 2.

Print REMARKS section if REMARKS checkbox is checked.

[edit] Footer

See section 5 on Figure 2 or section 3 on Figure 3.

Print "PREPARED BY: " + first and last name of login User.

[edit] Multipage case

Header for pages other than first
- See Example on #Figure 3. Arrival Notice Ocean Pdf 2nd Page (section 1).
- Same as header for page one but instead of date print CT# and Ref#.
If there is subsequent page then print "Continued on next page" at the bottom of the page

[edit] Figures

[edit] Figure 1. Arrival Notice Ocean Template

[edit] Figure 2. Arrival Notice Ocean Pdf

[edit] Figure 3. Arrival Notice Ocean Pdf 2nd Page