Billing Required Report
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Parent Mantis
0003192: (OpsRep): Billing Required Report
Scope of this wiki
Covers one report.
Version 1
SOW 1
Operators are responsible to check the gross margin of each shipment. To assist with this, it is requested a dashboard report (or email option) be created that can alert operators of any shipments showing no profit or a negative profit.
Business requirements - Phase 1
Report should be added to the report scheduler - action required reports
Report should have email and dashboard option
Include all shipments that have a P/L of 0 or less
This should include:
- CT's with no sales invoices and no purchase invoices.
- CT's that the total sales invoices are lower then the total purchases invoices.
- CT's with purchases invoices and no sales invoices.
- Basically the only shipments that should NOT be included on this report are shipments that the total sales invoices that are greater then the total purchase invoices.
Exclude any shipments that do not have an actual arrival date confirmed
Summary of Hard coded conditions
Include all shipments that:
- have a P/L of 0 or less AND
- have an actual arrival date confirmed
Section added: --Alex 18:24, 6 December 2011 (EST)
Filters
Filters are to be defined in next phase
Output
Level One
Dashboard to display
- Report Name
- Counter = the total amount of loss in USD.
- The number should be a hyperlink to the next level.
For example If the report lists: CT# 123456 P/L -123.00 CT# 234567 P/L 0.00 CT# 345678 P/L 0.00 CT# 456789 P/L -22.00 CT# 567891 P/L 0.00 Total loss: -145.00 The dashboard should show: Billing Required Report: -145.00
Level Two
To be defined in next phase
Level Three
In first phase, clicking the hyperlink should open html report.
- This report should be downloadable to excel
Report Output Columns
- CT number
- as a hyperlink to the CT record
- CT created on date
- E0. Client Company
- Origin Country
- Destination Country
- Mode Of Transport
- Actual Arrival date
- Total Profit/Loss amount
Example of output
Level One Output
Level Two Output
To be defined in next phase
Level Three Output
HTML Version
To be added
Excel Version
Version 2
SOW 2
Groupped CT case
This report should ONLY include the 1st or lowest CT record within the group. Not each of the CT numbers for the group.
Example:
GRP# 55763 CT# 123456 CT# 123457 CT# 123458 CT# 123459 CT# 123460
Report should show only CT# 123456
The P/L amount displayed on the report, should be the "group" P/L amount. The same amount that is displayed on the P/L tab in CT.
SOW 2a
This work was done under DR/KPI task: see DR_for_9_existing_Action_Required_internal_reports#One_more_AR_added_to_the_group
SOW 3
- 0003203: (OpsRep): Billing Required Report (SOW 3)
Action required reports
Mechanism to authorize a loss
Management would like the ability to be able to approve a loss on a specific CT or Group.
This "loss approval"" feature should be within the actual CT record, not part of the report.
MO has requested this be added in the ICOM section or P&L tab of the CT record.
- In the ICom tab the user approving this loss can read the explanation of loss if posted in this section and will also be able to add a comment into this section.
- In the P/L tab the user will view profit and loss history.
Once the loss is approved, the record should be removed from the report.
UI Design
Add above to P/L tab.
Or
add the above to the ICom tab
Main Use case (story)
- Simon opens this report and clicks the CT hyperlink to see why this record has a loss. If he can not determine this by viewing P/L screen then he will read notes in ICom section to see if explanation is there.
- After that he might:
- post ICom note requesting explanation
- approve Loss
CT can re-appear on this report
In the case that a new purchase invoice is assigned against a record or group, that has already been approved for a loss, the approval should automatically be voided by the system and record should again be added to the report.
It is a new loss and new approval is required.
alex: A history of these actions should be recorded. (In Update Log or Main Log?)
Very small group of users should have access to this
Requirement: Give access to "Authorize a loss" functionality to Simon only for now (nobody can add themselves). Very soon couple of other users could be added to this.
Solution: (Alex) - for Sasha to review and approve or suggest alternative:
- I suggest adding "Superuser" role.
- Only superusers can manage "Users Roles Admin".
- Users under this role could be added only by Sys Admin (Vlad).
- We assume that there would be only 2-6 Superusers (small group).
- In this case:
- "Authorize a loss" item would be added to the access list
- above item would be linked to "Super Management" role or "Authorize a loss" role
alex: next version would not have Superuser since it is not clear how much time this would take
Global Loss vs Office specific Loss
MO also wants to post CTs to this report that have GM > 0 but "GM per office" <= 0.
The loss amount of the individual office should NOT be added into the total loss amount displayed on dashboard. Only total global loss should be added to this figure.
In order to display the loss by office, we will need to add 5 columns to the output.
- One column for global loss
- One column for each individuals office loss
Report should list each P/L 0.00 or less and leave any other cells empty.
alex: need mock up
Loss in local currency vs Loss in USD
Total Profit/loss in "local" (non USD) currency then make decision about Loss based on GM in "local" currency.
- This is because the conversion to USD is causing an artificial loss.
If there is more than 1 "local" currency, then show USD.
Example of perceived loss
CT link to the Edit Not View
Hyperlinks in the Excel report should link to the “Edit” Not “View” visibility of a CT record.
Billing Required Start Date
Any shipments created prior to 5/1/2010 (Billing Required Start Date) should not be included on this report.
- pls make it part of config file, do not hardcore.
- post note to report UI and output: " shipments created prior to [Billing Required Start Date] are not included on this report"
History
0003192: (OpsRep): Billing Required Report (ver 1)
0003237: (OpsRep):Billing Required Report-Bug:Report should display the group P/L amount for any record that is part of a group (ver2))
User Guide
Config
Lev 1 and 2
Lev 3
Output
