Billing Required Report

From UG

Revision as of 21:21, 7 December 2011

Info

Parent Mantis

0003192: (OpsRep): Billing Required Report

Scope of this wiki

Covers one report.

Version 1

SOW 1

Operators are responsible to check the gross margin of each shipment. To assist with this, it is requested a dashboard report (or email option) be created that can alert operators of any shipments showing no profit or a negative profit.

Business requirements - Phase 1

Report should be added to the report scheduler - action required reports

Report should have email and dashboard option

Include all shipments that have a P/L of 0 or less

This should include:

Exclude any shipments that do not have an actual arrival date confirmed

Summary of Hard coded conditions

Include all shipments that:

• have a P/L of 0 or less AND
• have an actual arrival date confirmed

Section added: --Alex 18:24, 6 December 2011 (EST)

Filters

Filters are to be defined in next phase

Output

Level One

Dashboard to display

• Report Name

For example
If the report lists:
CT# 123456  P/L -123.00
CT# 234567  P/L    0.00
CT# 345678  P/L    0.00
CT# 456789  P/L  -22.00
CT# 567891  P/L    0.00
Total loss:     -145.00 
The dashboard should show:
Billing Required Report:  -145.00

Level Two

To be defined in next phase

Level Three

In first phase, clicking the hyperlink should open html report.

• This report should be downloadable to excel

Report Output Columns

• CT number
  • as a hyperlink to the CT record
• CT created on date
• E0. Client Company
• Origin Country
• Destination Country
• Mode Of Transport
• Actual Arrival date
• Total Profit/Loss amount

Example of output

Level One Output

Level Two Output

To be defined in next phase

Level Three Output

HTML Version

To be added

Excel Version

Version 2

SOW 2

Groupped CT case

This report should ONLY include the 1st or lowest CT record within the group. Not each of the CT numbers for the group.

Example:

GRP# 55763 CT# 123456 CT# 123457 CT# 123458 CT# 123459 CT# 123460

Report should show only CT# 123456

The P/L amount displayed on the report, should be the "group" P/L amount. The same amount that is displayed on the P/L tab in CT.

SOW 2a

This work was done under DR/KPI task: see DR_for_9_existing_Action_Required_internal_reports#One_more_AR_added_to_the_group

SOW 3

• 0003203: (OpsRep): Billing Required Report (SOW 3)

Mechanism to Authorize a loss

Management would like the ability to be able to approve a loss on a specific CT or Group.

This "loss approval"" feature should be within the actual CT record, not part of the report.

MO has requested this be added in the ICOM section or P&L tab of the CT record.

• In the ICom tab the user approving this loss can read the explanation of loss if posted in this section and will also be able to add a comment into this section.

• In the P/L tab the user will view profit and loss history.

Once the loss is approved, the record should be removed from the report.

UI Design

Add above to P/L tab.

or

add the above to the ICom tab

Main Use case (story)

• Simon opens this report and clicks the CT hyperlink to see why this record has a loss. If he can not determine this by viewing P/L screen then he will read notes in ICom section to see if explanation is there.
• After that he might:
  • post ICom note requesting explanation
  • approve Loss

CT can re-appear on this report

In the case that a new purchase invoice is assigned against a record or group, that has already been approved for a loss, the approval should automatically be voided by the system and record should again be added to the report.

It is a new loss and new approval is required.

A history of these actions should be recorded.

Very small group of users should have access to this

Requirement: Give access to "Authorize a loss" functionality to Simon only for now (nobody can add themselves). Very soon couple of other users could be added to this.

Solution: (Alex) - for Sasha to review and approve or suggest alternative:

• I suggest adding "Superuser" role.
• Only superusers can manage "Users Roles Admin".
• Users under this role could be added only by Sys Admin (Vlad).
• We assume that there would be only 2-6 Superusers (small group).
• In this case:
  • "Authorize a loss" item would be added to the access list
  • above item would be linked to "Super Management" role or "Authorize a loss" role

Global Loss vs Office specific Loss

MO also wants to post CTs to this report that have GM > 0 but "GM per office" <= 0.

The loss amount of the individual office should not be added into the total loss amount displayed on dashboard. Only total global loss should be added to this figure.

In order to display the loss by office, we will need to add 5 columns to the output.

• One global column
• 1 column for each individual office

Report should list each P/L 0.00 or less.

The other cells can remain empty

Loss in local currency vs Loss in USD

Total Profit/loss in "local" (non USD) currency then make decision about Loss based on GM in "local" currency.

• This is because the conversion to USD is causing an artificial loss.

If there is more than 1 "local" currency, then show USD.

Example of perceived loss

CT link to the Edit Not View

Hyperlinks in the Excel report should link to the “Edit” Not “View” visibility of a CT record.

Special date May 1 2010

Any shipments created prior to 5/1/2010 should not be included on this report.

Alex:

• pls make it part of config file, do not hardcore.
• post note to report UI and output: " shipments created prior to 5/1/2010 are not included on this report"

History

0003192: (OpsRep): Billing Required Report (ver 1)

0003237: (OpsRep):Billing Required Report-Bug:Report should display the group P/L amount for any record that is part of a group (ver2))

User Guide

Config

Lev 1 and 2

Lev 3

Output

Business Logic

• #Summary of Hard coded conditions
• #Groupped CT case

User Guide Status and SOW covered

• Up to date=Y
• SOW covered: #SOW 1, #SOW 2, #SOW 2a