Acc Cleanup PP
From UG
Contents |
[edit] About
[edit] Intro
[edit] Project specs
see individual tasks mantis
[edit] Project Mantis and projID
- mantis: http://mantis.jaguarfreight.com/mantis/view.php?id=2247
- projID =
[edit] Project communication
[edit] Project broadcasts and forum
- through email
[edit] Project update meetings
- who must attend: Denise, Alex, Andrei
- Days/time - Tues, Thurs @ 10am
- Skype chat
[edit] Project Team and responsibilities
PM: Denise
MO: Karen
BA: Alex
SA: Alex
DE: Andrei
[edit] Proj Tasks Breakdown and Milestones
See proj plan xls attached to mantis.
[edit] Meetings
[edit] July 27 Tuesday
[edit] Agenda
Topic: Kick off meeting for “Documentation” project. Length: 30 min Agenda: 1) About this project (Alex) 2) Project Plan ver 1.0 (Alex) 3) Project Team, roles 4) Q and A (Denise, Andrey)
[edit] Transcript
[10:23:13 AM] *** alex dobrovolsky added Andrei Gurzov *** [10:23:19 AM] *** alex dobrovolsky added Denise *** [10:23:29 AM] alex dobrovolsky: Hi All! [10:23:47 AM] Andrei Gurzov: Hi [10:24:37 AM] alex dobrovolsky: I woul like to conduct a meeting for a new project, sorry for a short notice. [10:24:49 AM] alex dobrovolsky: Let me send you details.... [10:24:54 AM] alex dobrovolsky: Topic: Kick off meeting for “Documentation” project. Length: 30 min Agenda: 1) About this project (Alex) 2) Project Plan ver 1.0 (Alex) 3) Project Team, roles 4) Q and A (Denise, Andrey) [10:25:01 AM] alex dobrovolsky: -------------- [10:25:09 AM] Andrei Gurzov: ok [10:25:41 AM] alex dobrovolsky: 1) About this project (Alex) [10:26:06 AM] alex dobrovolsky: I see this as ongoing project (similarly to Support project) [10:26:37 AM] alex dobrovolsky: We will always have to work on documentation: create, update, improve [10:27:41 AM] alex dobrovolsky: I will write "Documentation process" wiki, to capture this in writing btw [10:28:25 AM] alex dobrovolsky: Right now we have 2 major subproject under this project: 2247 and 2032 [10:28:46 AM] alex dobrovolsky: Btw this project itself is 2176 [10:29:17 AM] alex dobrovolsky: 2032 is almost done [10:29:24 AM] alex dobrovolsky: only 2026 left [10:29:38 AM] alex dobrovolsky: all remaining tasks has been completed by Tira [10:29:44 AM] Andrei Gurzov: 2026 almost done [10:30:19 AM] alex dobrovolsky: I see it is set to be completed today: Dz.due 2010-07-27 [10:30:24 AM] alex dobrovolsky: Are you on schedule? [10:30:38 AM] Andrei Gurzov: yes. just moment. [10:30:42 AM] alex dobrovolsky: ok, fine [10:30:47 AM] alex dobrovolsky: lets move to [10:31:00 AM] alex dobrovolsky: 2247 [10:31:09 AM] alex dobrovolsky: 0002247: [Documentation] Acc Cleanup . [10:31:32 AM] alex dobrovolsky: Pls read Description in 2247 [10:31:43 AM] Andrei Gurzov: Access Denied [10:32:01 AM] alex dobrovolsky: Description a) do we have wiki articles for all Acc components? b) if we do are they up to date? c) archive old articles d) make sure wiki structure is well organized under http://mantis.jaguarfreight.com/wiki/Category:Acc [^] Re-structure if required e) do we have all parent mantis? Right now we have only broad categories, we need mantis for every component * move all child links to newly created mantises f) do we have all term in Glossary defined for Acc? [10:32:11 AM] alex dobrovolsky: let me change access [10:32:47 AM] Andrei Gurzov: ok. [10:32:58 AM] Andrei Gurzov: sorry, i mean 2176 about access [10:33:10 AM] Andrei Gurzov: 2247 is open for me [10:33:43 AM] Andrei Gurzov: even assigned to me [10:34:10 AM] alex dobrovolsky: try now [10:34:26 AM] Andrei Gurzov: ok. i see it [10:36:25 AM] alex dobrovolsky: ok, as you can see this project is about making sure that all wikis for Acc module are in a good shape [10:36:48 AM] Andrei Gurzov: i see [10:36:53 AM] Denise: ok' [10:37:09 AM] alex dobrovolsky: Not many of them are out of date, missing, structure in mantis and wiki needs to be updated [10:37:14 AM] alex dobrovolsky: Why Acc? [10:38:06 AM] alex dobrovolsky: Because we have a new CFO Karen on board, she became very active and we will see a lot of Acc tasks coming in the future. [10:38:18 AM] Denise: ok [10:38:19 AM] alex dobrovolsky: 2) Project Plan ver 1.0 (Alex) [10:38:56 AM] alex dobrovolsky: We will start to work on this with Denise today. [10:39:12 AM] alex dobrovolsky: Andrei, when can you start this project? [10:39:24 AM] Andrei Gurzov: tomorrow [10:39:39 AM] Andrei Gurzov: in the evening on Kiev [10:39:50 AM] alex dobrovolsky: ok, thx [10:39:59 AM] alex dobrovolsky: 3) Project Team, roles [10:40:14 AM] alex dobrovolsky: a) Andrei - Documentation Engineer [10:40:34 AM] alex dobrovolsky: b) Denis - Project Manager, Business Analyst [10:40:54 AM] Denise: ok [10:40:59 AM] Andrei Gurzov: ok [10:41:07 AM] alex dobrovolsky: c) Tira - Systems Analyst (on as needed basis) [10:41:36 AM] Denise: ok [10:41:51 AM] alex dobrovolsky: So next step is for Denise/Alex is to create/disseminate Proj Plan. [10:42:27 AM] alex dobrovolsky: Regular status update meetings... let's do 1-2 times a week. Time TBD. [10:42:46 AM] alex dobrovolsky: Last item on the agenda: 4) Q and A (Denise, Andrey) [10:43:10 AM] Denise: k [10:43:34 AM] Andrei Gurzov: my first task is 2247? [10:44:45 AM] alex dobrovolsky: 2247 is a parent, we need to create project tasks breakdown anc create individual mantis for each task, pls wait for that [10:45:10 AM] Andrei Gurzov: ok. I wait. [10:46:54 AM] alex dobrovolsky: No more questions? [10:47:04 AM] Andrei Gurzov: no more [10:47:09 AM] alex dobrovolsky: Denise? [10:47:42 AM] Denise: quite a few, but ok to discuss seperately? [10:47:49 AM] alex dobrovolsky: sure [10:47:53 AM] Denise: thanks [10:48:35 AM] alex dobrovolsky: Ok, Thanks all, meeting is closed. I will send notification about next meeting by e-mail. [10:48:59 AM] Andrei Gurzov: thanks all. bye. [10:49:00 AM] Denise: Thanks.
[edit] Summary
Project will start tomorrow. End: TBD.
Action items:
- Create/disseminate PP (Denise, Alex)
[edit] July 29 Thursday
[edit] Agenda
Topic: Length: 60 mins Agenda: Review of whats needed to be done in Wiki, with an estimation & go over proposed cleanup plan
[edit] Transcript
[4:14:25 PM] Denise says: Hello guys. [4:14:51 PM] Andrei Gurzov says: Hello [4:14:58 PM] Denise says: Sorry Andrei for being late, hope you are awake. [4:16:04 PM] Andrei Gurzov says: np, i'm fine, tnx [4:16:53 PM] Denise says: Agenda for this meeting is to discuss project plan & when regular update meetings will be held. [4:16:57 PM] alex dobrovolsky says: Hello [4:17:26 PM] Andrei Gurzov says: ok [4:19:13 PM] Denise says: Project plan will be posted on mantis later, i did not attach it yet. [4:20:27 PM] Denise says: Basically looking for review of what needs to be done in Wiki & Mantis with an estimate this week [4:20:43 PM] Denise says: To start cleanup next week [4:22:18 PM] Denise says: with hopes to finish by beginning of Sept Mon 06 [4:24:06 PM] Andrei Gurzov says: let me remind that i have vacation from 20 Aug to 1 Sept [4:27:55 PM] Andrei Gurzov says: all other time i ready to work [4:28:41 PM] alex dobrovolsky says: let us update proj plan [4:29:07 PM] Andrei Gurzov says: ok. i wait [4:36:49 PM] alex dobrovolsky says: Proj Plan: 1. Review Acc module in Wiki and suggest a) structure(categories) and b) list of articles (Andrei) 2. Review/approve the above (Alex) 3. repeat 1,2 for Mantis 4. create list of individual tasks, set emh/due (Andrei) 5. update proj plan to include #4 6. complete all tasks, regular updates CLOSING [4:37:12 PM] alex dobrovolsky says: Andrei, did you complete #1? [4:37:46 PM] Andrei Gurzov says: a) completed, b) in progress [4:38:26 PM] alex dobrovolsky says: can we see a? [4:38:48 PM] Andrei Gurzov says: CT2 Accounting (proposed structure).txt in 2268 [4:39:55 PM] alex dobrovolsky says: ok, thx [4:40:00 PM] alex dobrovolsky says: ETA, for b? [4:40:45 PM] Andrei Gurzov says: CT2 Accounting Wiki arcticles.ods - list of articles. for now. maybe need to add some new, but still not completed [4:41:18 PM] Andrei Gurzov says: ETA for b - tomorrow [4:46:11 PM] Andrei Gurzov says: you can review Accounting structure. maybe after reviewing will appear new points. [4:48:54 PM] alex dobrovolsky says: ? On cal it says till sep 3... [4:49:11 PM] alex dobrovolsky says: vacation [4:49:46 PM] Andrei Gurzov says: let me check [4:50:50 PM] Andrei Gurzov says: Sep 1 is right. i'll update the calendar. [4:51:10 PM] alex dobrovolsky says: ok, [4:55:57 PM] Denise says: Pls see project plan http://mantis.jaguarfreight.com/mantis/view.php?id=2247 [4:56:26 PM] Denise says: and confirm your commitment [5:05:48 PM] Andrei Gurzov says: calendar is updated. vacation till Aug 31 [5:06:17 PM] Denise says: k, thanks [5:08:46 PM] alex dobrovolsky says: also we need to define sequence - what task after what (wiki) [5:11:49 PM] Andrei Gurzov says: Denise, please, create the Accounting Summary (definition, goals, how it works). Or assign this task to Alex. It need for common structure of spec. It maybe article, not necessary category. [5:12:03 PM] Andrei Gurzov says: i see on the plan [5:13:19 PM] alex dobrovolsky says: andrei what file name is that? [5:13:26 PM] alex dobrovolsky says: SEC1 on... [5:14:30 PM] Andrei Gurzov says: mantis 2268, attached "CT2 Accounting (proposed structure).txt", 1. SUMMARY (component) [5:15:55 PM] alex dobrovolsky says: Denise you can create this task and assign on me [5:16:14 PM] Denise says: ok [5:16:19 PM] Andrei Gurzov says: let's move points 4 and 5 of plan on Tuesday [5:16:33 PM] alex dobrovolsky says: I will need till Wed? [5:16:56 PM] alex dobrovolsky says: Andrei, how detailed? [5:17:11 PM] alex dobrovolsky says: #pages [5:17:11 PM] Andrei Gurzov says: not very much [5:17:41 PM] Andrei Gurzov says: this can wait, you shouldn't hurry [5:17:45 PM] alex dobrovolsky says: can you start working on some specific article meanwhile? [5:17:50 PM] alex dobrovolsky says: k [5:18:23 PM] Andrei Gurzov says: of course, after my review of all articles and their corresponds to system [5:19:16 PM] alex dobrovolsky says: I assume you will start writing wikis for 2. CONCEPTS & Basics first? [5:19:25 PM] alex dobrovolsky says: 2. CONCEPTS & Basics 2.1. Currencies & Exchange Rates 2.2. VAT 2.3. Charge Codes 2.4. Unit Types [5:19:44 PM] Andrei Gurzov says: Alex, "SUMMARY (component)" means "summary about Accounting component" [5:20:01 PM] Andrei Gurzov says: yes, I will [5:20:17 PM] alex dobrovolsky says: each is a separate wiki? [5:20:29 PM] Andrei Gurzov says: i think so [5:21:31 PM] Andrei Gurzov says: these articles might contains some additional info [5:21:44 PM] alex dobrovolsky says: OK, then I suggest we create detailed plan / mantises for this sec first [5:21:54 PM] Andrei Gurzov says: ok [5:21:54 PM] alex dobrovolsky says: Denise, any objections? [5:22:17 PM] Denise says: None, sounds good, thanks! [5:22:38 PM] Andrei Gurzov says: thanks, Denise! [5:23:04 PM] Denise says: Thanks Andrei, hope you have a good night. [5:23:06 PM] alex dobrovolsky says: OK, I have no more questions for today. What is the sched for meetings? [5:23:32 PM] Andrei Gurzov says: on Tuesday? [5:24:04 PM] Denise says: Wed at 10:30am good for all? [5:24:10 PM] alex dobrovolsky says: i am ok [5:24:18 PM] alex dobrovolsky says: how long? [5:24:29 PM] Denise says: 30 mins [5:24:54 PM] Andrei Gurzov says: sounds good [5:25:20 PM] Denise says: Ok, then Wed it is. Thanks for your time and patience! [5:25:37 PM] Denise says: Meeting adjourned [5:25:56 PM] Andrei Gurzov says: ok. thanks. [5:25:58 PM] alex dobrovolsky says: Yes! Thank you.
[edit] Summary
Project will start tomorrow. End: TBD.
Action items:
- Alex to create 1st component
[edit] Aug 12 Thursday
[edit] Agenda
Topic: Acc cleanup Length: 45 mins Agenda: Review of Wiki & Mantis, time estimations for completion
[edit] Transcript
[10:01:06 AM] Denise says: Hi Andrei, How are you today? [10:01:59 AM] Andrei Gurzov says: Hi Denise. Tnx. I'm working. How are you? [10:03:58 AM] Denise says: Ok, its the morning here & i am still not awake :) [10:04:52 AM] Andrei Gurzov says: :) [10:05:50 AM] Denise says: I wanted to review and see where you are with m2247 - the acc cleanup pp? [10:06:33 AM] Andrei Gurzov says: ok. [10:07:41 AM] Andrei Gurzov says: i restructured wki for Acc - http://mantis.jaguarfreight.com/wiki/Category:Acc [10:08:48 AM] Andrei Gurzov says: but added only one new mantis parent - 0002319: (Acc: Currencies And Exchange Rates) .......... <parent> [10:09:32 AM] Andrei Gurzov says: 2276, 2277, 2278 completed [10:18:12 AM] Denise says: Ok I see thanks, can I ask task 2279...what is this? [10:18:19 AM] Andrei Gurzov says: Also I changed spec for Sales Invoice, according to 0002212: (Sales&Intern) Add charge code# next to Description on invoice/cr note pdf. At the same time I done big piece of work for Acc cleanup. [10:19:19 AM] Andrei Gurzov says: Alex said that it is old unused feature. [10:19:29 AM] Denise says: Oh, ok great. [10:19:42 AM] Denise says: Oh, ok, thanks. [10:19:52 AM] Andrei Gurzov says: np. thanks [10:21:40 AM] Denise says: So then all of these wiki articles are up to date? Or just these few you mentioned above? [10:23:14 AM] Andrei Gurzov says: Not all. Only these few. Now i need to create new tasks. Alex asked me about it but I didn't yet. [10:25:25 AM] Andrei Gurzov says: how do you think, maybe some articles from the rest need to do first? [10:26:32 AM] Denise says: Ok, thanks. [10:29:40 AM] Denise says: Maybe start with the accounting documents. [10:31:23 AM] Andrei Gurzov says: Ok, I worked with this today. I mean SI. [10:33:04 AM] Andrei Gurzov says: then II and CreditNote. then PI. OK? [10:34:03 AM] Denise says: Sure, thanks. I beleive you mentioned that you're going on vacation, when was that? [10:35:03 AM] Andrei Gurzov says: from Aug 20 till Aug 30 [10:35:56 AM] Denise says: Ok, thanks. Do you think these will be complete before your vacation, as well as any other remaining articles? [10:36:28 AM] Denise says: Basically I'm looking to see where you stand with this project? [10:37:55 AM] Andrei Gurzov says: i think I can't complete all cleanup for Accounting before vacation. [10:38:48 AM] Denise says: Including the mantis updates? Or did you already advise me that the Mantis parents are complete (reconstructed)? [10:39:57 AM] Andrei Gurzov says: no, Mantis structure is proposed only, not implemented. but Alex confirm it. [10:40:24 AM] Andrei Gurzov says: did you see it? [10:40:51 AM] Denise says: No, unsure where to see it? [10:41:37 AM] Denise says: Is that under m2269? [10:42:18 AM] Andrei Gurzov says: yes. last file with long name) [10:43:24 AM] Denise says: Ok, thanks. i will check further with Alex, but am unsure how he'll get as he's on vacation for the next 2 weeks. [10:44:16 AM] Andrei Gurzov says: but I have to change this file. because some old wiki's are changed. [10:44:45 AM] Andrei Gurzov says: and they became new). [10:45:00 AM] Denise says: Oh, ok. When would this be updated? [10:45:37 AM] Andrei Gurzov says: today, I'll try in on hour. [10:45:50 AM] Andrei Gurzov says: on = one. [10:45:56 AM] Denise says: :) Thanks [10:46:21 AM] Andrei Gurzov says: and i'll put it to 2247. [10:46:35 AM] Denise says: Ok. [10:47:32 AM] Denise says: I appreciate your updates; I don't have any other questions for you, do you have any for me? [11:40:30 AM] Andrei Gurzov says: Denise, please, see "CT2+Accounting+structure+wiki+and+mantis+120810.xls" in mantis #2247.
[edit] Summary
Project started and underway. End: Possibly 19-Aug.
Action items:
- Andrei to continue with accounting documentation articles - finishing up SI, then start/finish II, Credit Note & PI
