ASN 20 ph3 (part2)

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Contents

[edit] SOWs

[edit] SOW 18 Display Estimated Delivery Date in ASN

mantis: 4327 (phase: SA, status: started)

[edit] Core Requirements

  • “link” ASNs to an “automated estimated delivery date” in Admin
  • display an estimated delivery date in the ASN window when a planner processes an approval.

[edit] Solution

TBD


[edit] SOW 19 Set and update Origin and Destination Countries automatically for ASN records

mantis: 4349 (phase: SA, status: started)

[edit] Core Requirements

  • After implementation mantis 4191, there is either a bug or a gap in logic for ASN records, with regards to updating Geb Tab 11 & 12 automatically.

[edit] Solution

  • Use already implemented logic in the following way - every clicking "Save" should update without any warning:
  • "Origin Country" from "Pick up Location" Country.
  • "Destination Country" from "Ship to Location" Country.


[edit] SOW 20 Enable "Expedite feature" for ASN 2 portal

mantis: 4499 (phase: QA, status: closed)

[edit] Core Requirements

  • Currently this functionality is working on EA Planner (implemented for ASN 1). We need to enable this for ASN 2 portal.

[edit] Business needs

  • Restore functionality as it worked for ASN1.
  • Additional enabling "Expedite feature" for ASN 2 portal (mantises 4505, 4524).
  • Show Expedised shipments in Reports (mantis 4504).
  • Show Expedised shipments in KPIs (mantis 4501).
  • Log Expedited status on COM TAB on ASN 2.0 (mantis 4325).

[edit] Solution

In addition to restored functionality implemented in ASN1:

  • Expedited Planner (Expeditor) is option of ASN2 Generic Planner User (as for ASN1 EA Planner).
  • "Expedited" button is presented in ASN Shipment list and in ASN view window.
  • Expeditor has ability to leave the comment in Confirmation window (same as the comment feature on Approve/Hold/Reject window).
  • Adding of Expedited Comment can be set as mandatory field for processing the Expedited request.
  • This implemented as ASN Portal option with "Expedited Comments Mandatory" checkbox in General tab of the Portal Admin section.
  • Expedited Email notification should be sent to:
  • Shipper who created an expedited ASN.
  • Planner who expedited ASN.
  • ASN Portal Team (to be defined).
  • Subject of notification e-mail: CT XXXXXX has been EXPEDITED.
  • Body of notification message:
Dear <Recipient Name>,
The following shipment has been EXPEDITED by <Expedited Planner's Name>.
Reason Code: <Text of Expedited Code>, example - Component Supplier Delay.
Original Cargo Due Date: DD-MMM-CCYY (show if not empty).
Revised Cargo Due Date: DD-MMM-CCYY (show if not empty).
Comment: <Text of Expedited Comment>.
  • Expeditor can edit "Cargo Due Date":
  • Default is the same date from the approved planner.
  • Email notification content has two lines - Original Cargo Due Date and Revised Cargo Due Date.
  • Indicate “expedited shipment” with red color:
  • Red circle in "Status" column.
  • When mouse over show hint with combined text (previous state + expedited info).
  • In ASN view window, show "This is an Expedited ASN" red bold label.
  • Expedised shipment should be available on report output and filter for Main:
  • Report should include Reason Code, Expeditor's Comment, etc.
  • Labels: Expedited Code, Expedited Comment.
  • Volume KPI reflects Expedites count (same as CT count):
  • Move Expedite tab from transportation to ASN portal attribute.
  • Current path: "Main Menu - Admin - ASN - Expedited Codes".
  • Add one more tab to the bottom right graph (Expedite) to show bar per reason code.
  • Expedited status should be logged on COM Tab on ASN 2.0.
Example:
CT#XXXXXX has been EXPEDITED by <Planner Name>
Expedited Code: <Reason Code>
Original Cargo Due Date: Date in format "DD-MMM-CCYY" or "n/a"
Revised Cargo Due Date: Date in format "DD-MMM-CCYY" or "n/a"


[edit] SOW 21 Create an upload list of shippers/planners functionality (script)

mantis: 4525 (phase: Est, status: open)

[edit] Core Requirements

  • Create an upload list of shippers/planners functionality (script).

[edit] Business needs

  • Ability to import ASN2 User Profiles into the system from Excel files.

[edit] Solution

  • Data is prepared in two separated files - Shippers and Planners lists.
  • Handling script works with each file, new or modified records can update the User Profiles in DB

Generic Shipper

  • Shippers list provides parameters of User Profiles in the following columns:
  • Action - empty for Add new or Modify existing user (not using currently).
  • Email - User Email as Identifier, mandatory field.
  • First Name, Last Name, Password - Optional, Required for New Shippers only. For existing user are ignored.
  • Shipper Company name - Mandatory for new shippers only.
  • If specified for existing user - then it will be updated "CompanyName - City [ - Remark]"
  • Note: Remark is optional, used if several companies with same Name and City are exists.
  • ASN Portal Name - ASN2 Portal that is applied to Shipper
  • PO Issued By Name - List of POIB companies of the Portal for current Shipper.
  • Air Approval, Cargo Due Date - "Y", "N" or empty for default by ASN Portal
  • Transport Mode - List of all transport modes for current Shipper per PO Issued By, on Single Line "Mode [- Submode]"
  • * (star) means using all current Portal settings for Shipper
  • Approval Mode - optional. If empty then default Approval Mode of ASN Portal is applied.
  • Possible values: (auto, single, double)

Generic Planner

  • Planners list provides parameters of User Profiles in the following columns:
  • Action - empty for Add new or Modify existing user (not using currently).
  • Email - User Email as Identifier, mandatory field.
  • First Name, Last Name, Password - Optional, Required for New Shippers only. For existing user are ignored.
  • ASN Portal Name - ASN2 Portal that is applied to Planner.
  • PO Issued By - appropriate "PO Issued By Name" company from applying Portal that is assigned to Planner.
  • Regular, Super, Air, View Only - possible Planner parameters per PO Issued By, active are indicated with "X".


[edit] SOW 22 Allow OPS to edit MOT for ASN approved shipments to all internal users

mantis: 4508 (phase: QA, status: closed)

[edit] Core Requirements

  • Allow Jaguar operator to make some change for MOT of ASN approved shipment from Internal Application.
  • The feature should be control per Portal and allow all roles.

[edit] Solution

  • Ability to change Transport Mode for ASN approved shipments by Jaguar Ops can be allowed from ASN Portal Admin section.
  • This managed on "General" tab with using "Allow change MOT after shipment is approved" checkbox.
  • When MOT changed in Internal Application it should be updated in ASN by the following rules:
  • if CT2 MOT = {AIR, Trucking-Air} then ASN Transport Mode is "Air".
  • if CT2 MOT = {Ocean-LCL, Client Consolidation} then ASN Transport Mode is "Ocean LCL".
  • if CT2 MOT = {Ocean-FCL MBL/AW, Trucking-Ocean} then ASN Transport Mode is "Ocean FCL".
  • if CT2 MOT = {UNDEFINED} then ASN Transport Mode is "Undefined".
  • NOTE: MOT = Trucking-Domestic is unavailable for change and cannot be set for any ASN approved CT.


[edit] SOW 23 Log in ASN the actions for MOT changes by Ops from CT2

mantis: 4520 (phase: QA, status: closed)

[edit] Core Requirements

  • Add action for MOT changed from operator in CT2 to "H" on ASN portal
  • Also on communication tab
  • For all ASN records

[edit] Solution

  • Once Jaguar Operator (in Internal App) changed Transport Mode in the shipment approved from ASN, this action should be reflected in ASN history log.
  • System shows "Transport Mode changed to MOT XXX" message in:
  • Comment column of "Authorization Status History" window (click "H" in Gen tab of ASN View form).
  • Other columns: Status - Approved, Last Update - time stamp of action, Updated By - System.
  • Communication Log in Com tab of ASN View form.
  • To: Default e-mail. From: system environment e-mail, f.e.cybertrax_kuchma@jaguarfreight.com.


[edit] SOW 24 Remove restriction to add commodity lines for ASN records in Internal App

mantis: 4481 (phase: QA, status: closed)

[edit] Core Requirements

  • Remove ASN1 constraint ("This table can't have more then one commodity item!") to add commodity lines for ASN records in internal app, for CT records created with enabled in a portal/MOT option "Multiple Commodity Items".

[edit] Solution

  • Option "Multiple Commodity Items" is managed from Transport Mode rule of ASN Portal Admin section (Transport Modes tab).
  • If this feature is turned-on for a MOT then:
  • ASN record created in the Portal with this MOT can have multiple commodity lines.
  • After transmitting this ASN to CT2 it will not have constraint for adding new commodity.
  • If this feature is turned-off for a MOT then:
  • ASN record created in the Portal with this MOT will be splitted to several ASNs having only ONE commodity line.
  • After transmitting any of these ASNs to CT2 it will be subject of ASN1 constraint for adding new commodity.


[edit] SOW 25 Pending Air Approval Filter

mantis: 4535 (phase: QA, status: new)

[edit] Core Requirements

  • Provide filtering the ASNs that are pending for Air Approval process.
  • Show counter of pending records.

[edit] Solution

  • Filtering is provided with new button on the control panel of Shipment List in ASN Portal.
  • Button becomes visible in ASN Planner UI if at least one ASN record is pending for Air approval.
  • Label of button is "Pending Air Approval count: N", where N is count of pending ASN records.
  • Clicking on the button filters Air Approval pending records in ASN Shipment List.
  • If pending ASNs are filtered the button label becomes bold Orange and changes to "Only Pending Air Approval shown: N".
  • Next clicking clears the filter and changes label and counter back to the non-filtered values.


[edit] SOW 26 Dashboard --> Pre-Approved for AIR, pending Final Air Approval

mantis: 4536 (phase: Stg, status: completed)

[edit] Core Requirements

  • Type of report/additional filter.

[edit] Solution

  • "Pending Air Approval" report type implemented as option in scheduled ASN report.


[edit] SOW 27 Hide Piece price, total value fields and remove the validation

mantis: 4541 (phase: Stg, status: passed UAT)

[edit] Core Requirements

  • Hide "Piece price" and "total value" fields
  • Remove the validation (no longer need)

[edit] Solution

  • The special "per-Portal" option implemented to provide ability to show or hide the specified fields in ASN editor.


[edit] SOW 28 Make the “shipper company” that created the ASN a ASN property

mantis: 4609 (phase: Dev, status: new)

[edit] Core Requirements

  • This is needed to provide visibility of ASN for Shipper Users linked to the Shipper Company that created the ASN in case if/when a shipper gets corrected in CT2.

[edit] Solution

  • New ASN property named "Supplier".
  • "Supplier" is a Shipper Company linked to a Shipper User who created an ASN record.
  • "Supplier" is read-only ASN field
  • "Supplier" should be displayed as text label on Gen tab of Internal App


[edit] SOW 29 Auto-populate some fields based on POIB selection

mantis: 4614 (phase: Dev, status: new)

[edit] Core Requirements

  • Ship to location is to be used as “delivery location” on import tab
  • Consignee link to “POIB” needs to be created and Consignee field will auto-populate based on POIB selection
  • Optional: Customs broker linked to POIB as well

[edit] Solution

NOTE: This feature is related to AIR/OCEAN ASNs only.

Where

  • “PO Issued by Company” (POIB) section of “ASN Portal” admin should be linked to the following CT2 fields:
  • “Consignee” (Consignee (T2)) (on Gen Tab)
  • “Customs Broker” (Customs Broker (V4)) (on Imp Tab)
  • ”Delivery Address” (Import Delivery Location) (T7) (on Imp Tab), but only if POIB has Consignee link.

What

  • Provide an option to turn on/off an ability to set the links of CT2 fields to this POIB for auto-population
  • Auto-populate these fields when ASN is approved:
  • “Consignee”, “Customs Broker” with values linked to “POIB” (assigned in POIB admin section)
  • “Delivery Address” with "Ship to Location" of approved ASN

How

  • If POIB has a link to Consignee:
  • "Ship to Location" populates "Imp Tab. Delivery Address (T7)" only
  • "Gen Tab. Consignee (T2)" is populated by POIB link to consignee value
  • IF POIB has NO link to consignee, current rule remains unchanged - see SOW 10 (mapping for "Ship To Location" in Air/Ocean records)
  • If POIB has a link to customs broker:
  • When ASN is approved, "Imp Tab. Customs Broker (V4)" is auto-populated by POIB link


[edit] SOW 30 EDI: 211 file

mantis: 4564 (phase: Dev, status: new)

[edit] Core Requirements

  • Create ASN records from EDI feed

[edit] Business needs

  • Receive EDI 211 with related info from Elizabeth Arden
  • Handle EDI 211 and create new ASN record based on received info

[edit] Solution

  • Technical issues
  • Use FTP-connection for receiving EDI files
  • Create separate folder on Jaguar server for incoming files
  • Keep archive of all received EDI messages
  • EDI message
  • EA and JFS agreed to use Electronic Data Interchange X12 Standards reflecting Version 004 Release 010 (004010), dated December 1997.
  • Information should be transfer with using of X12 EDI Transaction Set 211: Motor Carrier Bill of Lading
  • EDI Message Structure
  • Header/Trailer Segments
  • ISA Interchange Control Header
  • GS Functional Group Header
  • ST Transaction Set Header
  • SE Transaction Set Trailer
  • GE Functional Group Trailer
  • IEA Interchange Control Trailer
  • Detail Segments
  • ST Transaction Header
  • Transaction Header Segments:
  • BOL - Beginning Segment for the Motor Carrier Bill of Lading
  • B2A - Set Purpose
  • N1, N3, N4 (GROUP 0100). Up to 10. Used to specify the parties to the Bill of Lading, including but not limited to, the ship-from, ship-to, or bill-to parties.
  • N1 - Name. To identify a party by type of organization, name, and code
  • N3 - Address Information. Up to 2. To specify the location of the named party
  • N4 - Geographic Location. To specify the geographic place of the named party
  • Transaction Detail Segments:
  • AT1, AT4 (GROUP 0200). Up to 9999.
  • AT1 - Bill of Lading Line Item Number
  • AT4 - Bill of Lading Description
  • AT2, MAN, SPO (GROUP 0210).
  • AT2 - Bill of Lading Line Item Detail
  • MAN - Marks and Numbers. Up to 999999.
  • SPO - Shipment Purchase Order Detail. Up to 999999.
  • SE Transaction Trailer
  • Business cases of EDI 211
  • Only One Pick-up Location
  • NOTE: Some examples are attached to mantis.
  • Mapping EDI 211 to ASN
  • BOL (BOL*RDWY*PP*4056909*20140519**2281136439)
  • BOL01 = Carrier Code (The Standard Carrier Alpha Code (SCAC) is a unique two-to-four-letter code used to identify transportation companies).
Mapped to Carriers->Steamshiplines->SCAC Code
BOL*RDWY*PP*4056909*20140519**2281136439: ‘RDWY’ = Roadway 211.
  • BOL02 = Shipment Type (Shipment Method of Payment for Freight Charges).
Mapped to Freight Prepaid Collect
BOL*RDWY*PP*4056909*20140519**2281136439: ‘CC’ = collect, ‘PP’ = prepaid (By Seller), ‘TP’ = third party pay.
  • BOL03. Shipment#. Shipment Identification Number. Assigned to the shipment by the shipper.
Mapped to CT Number
BOL*RDWY*PP*4056909*20140519**2281136439
  • BOL04. Ship Date. The date the carrier picked up the freight.
Mapped to TBD
BOL*RDWY*PP*4056909*20140519**2281136439
  • BOL06. Carrier PRO#. Reference Identification. The number assigned by the carrier to the shipment, usually the PRO number.
Mapped to TBD
BOL*RDWY*PP*4056909*20140519**2281136439
  • B2A (B2A*00)
  • B2A01 = Transaction Set Purpose Code.
No mapping. Means a new ASN needs to be created.
B2A*00: ‘00’ = Original
  • N1 (Shipper case, N1*SH*Elizabeth Arden, Inc.*94*91108151603)
  • N101. Entity Identifier Code
No mapping. Indicates using the received data for Shipper fields.
N1*SH*Elizabeth Arden, Inc.*94*91108151603: ("SH" = Shipper Qualifier)
  • N102. Shipper Name
Mapped to TBD
N1*SH*Elizabeth Arden, Inc.*94*91108151603
  • N103. Freight Name Qualifer (Code assigned by the organization that is the ultimate destination of the transaction set).
Mapped to TBD
N1*SH*Elizabeth Arden, Inc.*94*91108151603
  • N104. Freight ID Code
Mapped to TBD
N1*SH*Elizabeth Arden, Inc.*94*91108151603
  • N1 (Consignee case, N1*CN*SEPHORA TESTERS 510 WEST ED MA)
  • N101. Entity Identifier Code
No mapping. Indicates using the received data for Consignee fields.
N1*CN*SEPHORA TESTERS 510 WEST ED MA: ("CN" = Consignee Qualifier)
  • N102. Consignee Name
Mapped to TBD
N1*CN*SEPHORA TESTERS 510 WEST ED MA
  • N3 (N3*SEPHORA STORE 510*8882-170TH STREET)
  • N301 = Shipper/Consignee Address 1.
Mapped to TBD
(N3*SEPHORA STORE 510*8882-170TH STREET)
  • N302 = Shipper/Consignee Address 2.
Mapped to TBD
(N3*SEPHORA STORE 510*8882-170TH STREET)
  • N4 (N4*EDMONTON*AB*T5T 4M2)
  • N401 = Shipper/Consignee City.
Mapped to TBD
N4*EDMONTON*AB*T5T 4M2
  • N402 = Shipper/Consignee State Code.
Mapped to TBD
N4*EDMONTON*AB*T5T 4M2
  • N402 = Shipper/Consignee Zip Code.
Mapped to TBD
N4*EDMONTON*AB*T5T 4M2
  • AT1 (AT1*1)
  • AT101 = Bill of Lading Line#.
Mapped to TBD
AT1*1
  • AT4 (AT4*PARFUMES & COSMETICS)
  • AT401 = Lading Description.
Mapped to TBD
AT4*PARFUMES & COSMETICS
  • AT2 (AT2*0*PLT*N*L*24.01*2*CTN**059420)
  • AT201 = Lading Quantity. The number of carrier handling units for the line item. Use 0 if mixed commodities.
Mapped to TBD
AT2*0*PLT*N*L*24.01*2*CTN**059420
  • AT202 = Packaging Form Code of the lading quantity in AT201.
Mapped to TBD
AT2*0*PLT*N*L*24.01*2*CTN**059420 (PLT = Pallet)
  • AT203 = Weight Qualifier. Code defining the type of weight.
Mapped to TBD
AT2*0*PLT*N*L*24.01*2*CTN**059420 (N = Actual Net Weight)
  • AT204 = Weight Unit Code specifying the weight unit. Unit of Measurement (UOM).
Mapped to TBD
AT2*0*PLT*N*L*24.01*2*CTN**059420 (L = pounds)
  • AT205 = The weight of the lading quantity identified in AT201.
Mapped to TBD
AT2*0*PLT*N*L*24.01*2*CTN**059420 (Actual Net Weight in pounds)
  • AT206 = Lading Quantity. It is used only if AT202 contains the codes PLT, SKD, or SLP.
Mapped to TBD
AT2*0*PLT*N*L*24.01*2*CTN**059420
  • AT207 = Packaging form of the units on the pallet, skid, or slip sheet identified in AT202.
Mapped to TBD
AT2*0*PLT*N*L*24.01*2*CTN**059420 (CTN = Carton)
  • AT209 = Commodity Code describing a commodity or group of commodities.
Mapped to TBD
AT2*0*PLT*N*L*24.01*2*CTN**059420
  • MAN (MAN*GM*00000858051563817542)
  • MAN01 = Marks and Numbers Qualifier.
Mapped to TBD
MAN*GM*00000858051563817542 (GM = SSCC18 UPC Qualifier, SSCC - Serial Shipping Container Code).
  • MAN02 = Marks and Numbers.
Mapped to TBD
MAN*GM*00000858051563817542 (SSCC18 Code - Carton)
  • SPO (SPO*SPH TSTRS 510**CT*2*L*25.141)
  • SPO01 = Purchase Order Number.
Mapped to TBD
SPO*SPH TSTRS 510**CT*2*L*25.141
  • SPO03 = Unit or Basis for Measurement Code.
Mapped to TBD
SPO*SPH TSTRS 510**CT*2*L*25.141 (Packaging - CT = Cartons)
  • SPO04 = Quantity. The total quantity for the Purchase Order.
Mapped to TBD
SPO*SPH TSTRS 510**CT*2*L*25.141 (Qty = 2 Cartons)
  • SPO05 = Weight UOM. Code specifying the weight unit.
Mapped to TBD
SPO*SPH TSTRS 510**CT*2*L*25.141 (UOM - L = pounds)
  • SPO06 = Weight. The total weight for the Purchase Order.
Mapped to TBD
SPO*SPH TSTRS 510**CT*2*L*25.141 (Weight = 25.141 pounds)


[edit] SOW 31 EA ASN validations

mantis: 4715 (phase: QA, status: released)

[edit] Core Requirements

Add new validation to the DIMS table

  • Maximum Volume/Weight per pallet
  • Maximum Volume/Weight per loose package

[edit] Business needs

Suggested validations:

1. Maximum volume per Pallet: 2.6 CBM
2. Maximum Weight per Pallet: 1500 kg
3. Maximum volume per loose Package: 1 CBM
4. Maximum weight per loose package: 200 kg

[edit] Solution

  • Use confirmed validations below as “default” but make these editable “per Portal”.
  • Make the validations VISIBLE (ASN admin)
  • Have the ability to hardcode the validations "per Portal or per POIB" (Portal validations apply to ALL portal, except if a different validation scheme is requested for a specific POIB)
  • Have the ability to hardcode the validations for "CT records created in CT2 OPS"
  • Confirmed validations:
1. Volume per Pallet
  • Maximum pallet volume should be ≤ 1.70 cubic meters
  • Minimum pallet volume should be = 0.95 cbm (this is roughly 30” high, as a minimum, on a US pallet)
2. Weight per Pallet
  • Maximum pallet weight should be ≤ 1,159 kilograms
  • Minimum pallet weight should be = 41 kg (assumes a minimum load of about 50lb, over the pallet weight of about 40 lb)
3. Volume per Loose Package
  • Maximum loose package volume should be ≤ 0.60 cubic meters
  • Minimum loose package volume should be = 0.004 cbm per (10”x5”x5”)
4. Weight per Loose Package
  • Maximum loose package weight should be ≤ 30 kilograms
  • Minimum loose package weight should be = 1 lb
Note (Marc, 05-Dec-2014): I think we should consider implementing a shipment minimum, i.e. minimum LCL versus air.
Of course, this may change if we can modify the consolidation program.
  • In case of failed validation of VALUE (CBM or Gross KG) the system should show warning message:
  • If VALUE is too high 
Total "VALUE" must be revised. The current value is too high
The Maximum (VALUE) per Pallet is XX.XX
The Maximum (VALUE) per loose Package is XX.XX
  • If VALUE is too low 
Total "VALUE" must be revised. The current value is too low
The Minimum (VALUE) per Pallet is XX.XX
The Minimum (VALUE) per loose Package is XX.XX
NOTE: Message is positioned on related Commodity line that was validated and failed for this validation.

[edit] Post-Implementation Notes

In final implementation under mantises 4777 and 4787, the validations were changed to:

  • Maximum pallet weight should be ≤ 2000 Kg
  • Minimum pallet weight should be = 10 kg
  • Minimum pallet volume should be = 0.45 cbm


[edit] SOW 32 Earliest Delivery Date in ASN

mantis: 4734 (phase: QA, status: completed)

[edit] Core Requirements

  • Add Earliest Delivery Date field to ASN portal.
  • Shipment can be delivered before the cargo due date but cannot be delivered before the earliest delivery date.
  • This means NO deliver before this date!

[edit] Solution

  • Add a calendar Field: EARLIEST DELIVERY DATE to Planner > ASN > Approval Window
  • Record Date in Database
  • Add new date as output field for Main Report (no filter needed)
  • Validation for EARLIEST DELIVERY DATE:
a) Date must be at least XX days before “Cargo Due Date” (latest delivery date)
b) Date cannot be more than XX days before “Cargo Due Date”
  • Using this field during approval process is OPTIONAL
  • Displaying the EARLIEST DELIVERY DATE CALENDAR FIELD, in the PLANNER APPROVAL WINDOW - should be a “per POIB” option (ASN Settings)
  • EDD should be added as an output to “download” fields (ASN download)

[edit] Implementation

  • Admin settings. This date can be managed as option of PO issued by Company in a Portal.
  • Approval window


[edit] See also

Retrieved from "https://wiki.jaguarfreight.com/ASN_20_ph3_(part2)"
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