SI EDI
From UG
Info
parent: 0004242
Business Need
Immediate business need is to respond to Arden's request to start sending most invoices through EDI.
This would cover:
- all MOTs and
- all Jaguar offices
Exceptions:
- EDI for all invoices except the ones for Maintenance, Web Portal and Administration fees.
Arden has a new partner company to support this: data2logistics.
Arden discontinued similar EDI with previous EDI partner Trendset permanently about 1 month ago.
Phases
Arden agreed to staged approach. We can first convert invoices just for one MOT and or Jag office. And later turn on others.
Sorry, above is not true anymore. First release should cover all MOTs, all Jag offices.
See Also
- Protocol 210 - pdf attached to parent mantis
- This Draft Standard for Trial Use contains the format and establishes the data contents of the Motor Carrier Freight Details and Invoice Transaction Set (210) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to provide detail information for charges for services rendered by a motor carrier. It is used both as a motor carrier invoice to request payment or as details pertaining to motor freight shipment(s) charges.
- EDI with Trendset and
- UG:Trendset USER GUIDE
- spec and user guide for similar project (EDI with Arden for Sales Invoices through Trendset)
Technical Requirements from data2solutions
data2solutions that will accept all EDI messages for Arden communicated these requirements:
- post files on their ftp site (credentials TBD)
- use Protocol 210 - see #See Also sec
- Items Required list - see below
a. Ultimate Consignee must be captured for International Shipments b. Invoice Number c. Bill of Lading number d. LOAD NUMBER (required for inbound only) e. Shipper Acct # (only required for small package carriers) f. Shipper info including address (city, state, zip and county code) g. Consignee Info including address (city, state, zip and county code) h. Port of Entry (only required air / ocean int. shipments) i. Port of Departure (only required air / ocean int. shipments) j. Delivery Date k. Ship Date l. Invoice Date m. Total # of pieces n. Total Weight o. Billed Weight p. Mileage q. Movement Type (Mode and any expedited options) r. Container Size (20, 40, 40HC, LCL) (only required air / ocean int. shipments) s. Terms / Incoterms t. Carrier Name u. Pro# v. Freight Cost w. Accessorial costs
- Misc:
ISA Qualifier: *ZZ* ISA Receiver ID: ELARUS GS Receiver ID: ELARUS
Systems Analysis and Solution
Test Messages
- Create and send several test EDI files to data2logistics.
- Write by hand some examples first and email to vendor. Later produce examples as they are generated by CT2 code.
- Send through e-mail first and later again post to FTP defined by vendor.
- Samples should be of recent 2013 invoices.
- Provide one for each mode: air, ocean, trucking.
Architecture
Since many Jaguar client companies would start/stop sending invoices through various EDI providers it would be nice to create generic solution to accommodate that.
Per discussion with Kostya, Misha, Alex solution should satisfy principles below.
- create set of java interfaces that will cover different future scenarios:
- different message protocols (XML, EDI, etc)
- different transport protocols (FTP, etc)
- different Bill To Company requirements
- configuration/parameters:
- should not be kept in DB
- should be managed through both
- UI based admin
- XML format or plain text format (Java properties file as an option) stored on the server
In database:
- some related parameters are kept in Invoice table
- add another table to keep:
- inv#
- status ()
- EDI vendor (correct?)
Parameters
How to store them - see #Architecture.
Parameters in general
Number of parameters needs to be defined for each possible case of EDI integration for the purpose of sending sales invoices electronically.
Each case is defined by the following:
- typical case is when one company that Jaguar is invoicing have contracted only one vendor for these types of transmissions
- more complex case is when several companies are contracted
- each case is also defined by:
- list of Bill To parties (Invoice parameter)
- possibly list of MOTs supported
- possibly other parameters
Other parameters:
- Case id. Values = {1,2,3,....}
- Vendor. Values = {data2logistics, ... }
- Content Protocol. Values = {XML, EDI, ...}
- Transport.
- protocol. Values = {FTP, ...}
- connection credentials for inbound / outbound
List of parameters for data2logistics
- List of Bill To values (these define what invoices are to be sent to given EDI vendor)
- Inbound folder credentials (address, login, pwd)
- Outbound folder credentials (address, login, pwd)
- TBD
- TBD
Data exchange
- send invoices automatically (no need for operator to push or review)
- Business agrees that it is not real time. But at least once a day. Lets make it configurable (next phase).
Admin
Option is to create Admin similar to Trendset Admin.
Details TBD:
- what options to keep in Properties File vs UI Admin
List of fields (review with KU):
Reports
None requested.
Logs
- who changed Admin
- TBD
Inv Tab
If possible add sent/received/failed status.
Email Notifications
TBD
Open Questions
- will we get 997 messages?
SOWs
SOW 1 Create test message
mantis: 4249
spec: #Test Messages
SOW 2 Create Architecture
mantis: 4251
spec: #Architecture
SOW 3 Defining and editing all parameters
mantis: 0004262
spec: see #Parameters
SOW 4 Translating invoice info into 210 EDI format
mantis: 4257
spec: see #Technical Requirements from data2solutions
SOW 5 Discovering and sending invoices
mantis: 4258
spec:
SOW 6 Receiving Status update message
mantis: 4259
spec:
SOW 7 Invoice reporting through Search Inv Report
mantis: 4260
spec:
SOW 8 Logging Email Notifications
mantis: 4261
spec:
SOW 9
mantis:
spec:
SOW 10
mantis:
spec:
Contacts
- Jessie.Falls@ElizabethArden.com - Transportation Manager
- Dawn.Byrum@data2logistics.com - Global Solutions Analyst
- brandon.heaton@data2logistics.com - EDI Specialist
