Purchase Invoices
From UG
Contents |
Intro
- 1] System provides facilities for entering, editing, reporting on incoming (purchase) invoices (PI).
- 2] Related sub-components are:
- PI profile
- Incomplete PI Report
- Search PI Report
PI Profile
User Interface Overview
See example below: http://mantis.jaguarfreight.com/svn/ct2/SS/acc/PI/v4/PI_form2.JPG
It consists of the following sections:
- navigation/actions (Save, New, Back, etc)
- sec A – General Fields
- sec B – Table Of Charges (TOC)
- sec C – Table of Masters Distribution (TOMD)
General Fields
- Vendor - single select, values = [Admin.AddrBook.VendorsTab];
- all categories V1, v2, … combined;
- default = blank
- Receiving Office
- Invoice#
- Date – date/time – datebox and timebox, read-only
- default – current date and time (when new inv created)
- when opened for edit, date/time would be updated to current
- Currency
- Amount
- Exchange Rate to USD (based on Date/time above)
- Note
Charge Base Value
- Charge Base Value (CBV) is a physical quality of the CT/Master and is a basis for calculating charges. For example, CBV for Air shipment is normally Chargeable Weight and CBV for Truck shipments is Gross Weight.
- There are 4 types of CBV:
- chargeable_weight
- gross_weight
- volume/cbm
- CT_count
Table Of Charges (TOC)
1) TOC is used to assign portions of total PI amount to specific CT or Master.
2) If there is at least one line in TOC then Total for TOC must be equal to PI total. If not then system will refuse to save invoice.
3) Typical use case for given line in TOC:
- user selects Charge Code
- system pre-fills Description (defined in CC Admin), Currency, M/I (defined in CC Admin)
- if it is M then:
- system expects Master number to distribute charges
- system offers 2 textboxes for entering M itself and CT for entering any CT that is a part of M that we are looking for
- user enters amount
- this amount is mapped into M and split accordingly to CBV rules
- if it is CT then 100% of amount would be mapped against that CT
