ASN 20 ph3

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Contents

Intro

SOWs

SOW 1 Download to Excel Ability to select fields/columns and specify sequence/order (for ASN 2.0)

mantis: 3926

spec: see below

ASN 20 should function as ASN 1X.

"Download to Excel" link from CT list should lead to pop-up where user can manage what fields to include and in what order - see below.

Example of excel:

File:Sh List on Web Portal.JPG

SOW 2 Support additional ASN 2.0 Fields and Columns on download to xls and flex shipments list

mantis: 3925

Core Requirements

Add support for additional ASN 2.0 Fields/Columns in shipment lists.

These fields need to be implemented in both:

1) Download to Excel
2) Flexible shipments list

NOTE: 1) For now in ASN 2.0 already implemented the following fields:

  • "CT #"
  • Status (a.k.a. "Authorization Status")
  • Pick Up Location
  • Ship To Location
  • Cargo Due date
  • P.O.
  • SKU
  • Quantity
  • Transport Mode
  • Submode
  • Piece Price
  • Total Value
  • Item Description
  • Created On Date
  • Approved On Date
  • Approved For Pickup On Date
  • Rejected On Date
  • Planners Name

Solution

Add the following columns to Flexible Shipment List (and use them as Output Fields of "Download to Excel"):

1) ASN 1.x fields:

  • "Shipper"
  • "P.O. Issued by"
  • "Pick Up Instructions"
  • "Commodity Description"
  • "Cargo Available Date"
  • "Number of Pallets"
  • "Packages on Pallets"
  • "Loose Packages"
  • "Total Gross Weight (lb)"
  • "Hazardous"
  • "Stackable"
  • "Pick up Trucker"
  • "Estimated Pick Up date"
  • "Actual Pick Up date"
  • "Delivery Trucker"
  • "Estimated Delivery Date"
  • "Actual Delivery Date"
  • "Created by"
  • "Last Update Date and Time"
  • "Last Update by"
  • "Mode Of Transport" (CT2 Transport Mode)

2) ASN 2.0 common fields:

  • "Pick up Location Country"
  • "Ship To Location Country"
  • 3PL Name (a.k.a. Transmit To)

3) ASN 2.0 MOT-specific fields:

  • "FLT/VESSEL/Load#".
  • if AIR, mapped to "Flight Number"
  • if OCEAN, mapped to "Vessel Name"
  • if TRUCK, mapped to "Load Number"
  • "MAWB/CNTR#/Trailer#".
  • if AIR, mapped to "MAWB"
  • if OCEAN, mapped to "Container #"
  • if TRUCK, mapped to "Delivery Trailer" only (no need to show Pick up Trailer #)
  • "Origin Point"
  • if AIR, mapped to "Origin Airport"
  • if OCEAN, mapped to "Origin Terminal"
  • if TRUCK, mapped to none. Please show "n/a" rather than empty.
  • "Date of Departure"
  • if AIR/OCEAN, mapped to "Date of Departure"
  • if TRUCK, just copy "Actual Pick up Date"
  • "Destination Point"
  • if AIR, mapped to "Destination Airport"
  • if OCEAN, mapped to "Destination Terminal"
  • if TRUCK, mapped to none. Please show "n/a" rather than empty.
  • "Date of Arrival"
  • if AIR/OCEAN, mapped to "Date of Arrival"
  • if TRUCK, just copy "Actual Delivery Date"

Related Functionality

1) Make "Planners Name" available ONLY when there is a SKU/Planner map.

2) Rename Output Fields in both ASN 1.x and ASN 2.0:

  • "Pick up Trucker Name" to "Pick up Trucker"
  • "Delivery Trucker Name" to "Delivery Trucker"

3) Default pre-set of Output Fields.

This is the preliminary set of fields in "Visible list" part of the "Select Output Fields" window:

  • Option 1 - static. It contains the same hard-coded list of fields as in ASN1.
  • Option 2 - dynamic. "Visible list" of Output Fields is generated dynamically. It should to reflect displayed fields of Shipment List for current tab of Portal.

SOW 3 Default units of measurement & currency types

mantis: 3927

Core Requirements

For ASN 2.0, we need the ability to set the default units of measurement & currency types when entering ASNs.

Units of Measurement:

1) Currency Type (USD, GBP, etc..). We need to let the client decide which currencies shippers can use.
2) Volume (cubic meters or cubic inches)
3) Weight (pound or kilogram)

Glossary

  • International System of Units (Metric system)
  • United States customary units

Solution

Currency

  • Every ASN Portal could have list of available currencies (one or multiple)
  • Default currency is either one selected from available Portal currencies
  • Default currency is linked to Shipper (in User Profile)
  • Shipper could have default currency for each portal to which he has access

Weight and Volume (Dims)

  • Used for various REPORTING/KPI

Admin settings

  • Internal Application
  • User Profile
  • Generic Shipper.
  • Generic Planner.

Objects of using

  • ASN Portal
  • Add/Edit/View the Commodity Table of ASN Record
  • Download to Excel

Questions

  • 1) Who should have rights to select/set the default units ?
  • 2) Do we need select every unit or system of measurement ?
  • 3) We already have "Shipments Weight in:" settings for Shipper. Should we replace this or re-use ?
  • 4) Should we set Planner's defaults for currency and measurement per Portal or per PO issued By ?
  • 5) Where and how should be used the default units ?

SOW 4 ASN flag: Notification Email & SMS

mantis: 3942

Core Requirements

  • Similar functionality to Client watch list shipment email notification and SMS (see Figure 1 below) but for portal shipper/planner.
  • Allow Shipper/Planner to flag shipment with functionality for email/sms notification

Solution

  • Feature for Generic Shipper/Planner users to provide the sending of notifications about the following changes in flagged ASN records:
  • Collected
  • Departed
  • Arrived
  • Delivered
  • NOTE: use the events logic from Shipment Progress condition.
  • Settings of notifications should be managed from User Profile for each related ASN Portal.

E-mail notifications

  • It is a feature to generate an email to Shipper/Planner when ASN record is completed collected, departed, arrived and delivered.
  • Email gets sending out to each Shipper/Planner for each flagged ASN record by himself.
  • The ASN record listed in the e-mail message should be a hyper-link to that particular record and opened on appropriate Portal tab (for Shipper or Planner).
  • The Subject title of the message should be as follows: ASN record XXXXXX Important Status Update
  • Body of e-mail message should use the following parts: 
Dear First Name Last Name (from User Profile of General Shipper/Planner),

Please be advised that the following change(s) have been recorded in a ASN record you were flagged:

then should be added the one from the following clauses: 

ASN record number XXXXX has now been collected.
ASN record number XXXXX has now departed.
ASN record number XXXXX has now arrived.
ASN record number XXXXX has now been delivered.

then add the following text as bottom of message: 

Thank you for using the Freight Architects at Jaguar Freight Services!

Best regards,
Jaguar Freight Services IT team

P.S.
You are receiving this notification because the ASN in subject was flagged. 
To discontinue automated notifications for this specific record please unflag this ASN. 
To discontinue all ASN notifications please adjust your user profile settings. 

Jaguar Freight does not provide cargo marine insurance unless specifically requested and confirmed in writing.
Please ensure you have appropriate cover for all your domestic and international shipments.

Please note that all business is transacted subject to our general business terms and conditions,
as indicated on our freight invoices and HB/L, a copy of which is also available upon request. 

 Please consider the environment before printing this e-mail

SMS notifications

It is a feature to send SMS text message to ASN Sipper/Planner when shipment is completed collected, departed, arrived and delivered.

SMS text message is sent out to Shipper/Planner(s) for each ASN record number (ASN record number/SMS text message). 

CT# XXXXX has now been collected.
OR
CT# XXXXX has now departed.
OR
CT# XXXXX has now arrived.
OR
CT# XXXXX has now been delivered.

Figures

Figure1. Client User Profile
File:ClientUserProfile.gif

SOW 5

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