ASN 20 Solution
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About
This wiki defines both Requirements and Solution for ASN 20 project.
Primary audience - Development Team (leads, developers) and Product Team (prod manager, business analysts).
Author: alex@jaguarfreight.com
Preliminary Remarks
Core Needs
Copied from #ASN 20 BR wiki.
ASN 20 will extend ASN 1.X to provide the following functionality - see below.
- extend Shipper / ASN / Planner / Jaguar Ops functionality to:
- other MOTs (Air, Ocean, etc)
- any Client Company
- add some additional features (such as Additional MOT Air approval)
- introduce some changes (such as FTL/LTL logic)
- some not directly related to ASN functionality (such as merging Com and EQuery)
ASN 2.0 vs ASN 1.X
ASN 2.0 is an extension of ASN 1.X functionality.
This wiki maintains focus on explaining what to add and change without repeating in details what to carry over from previous version (ASN 1.X). At the same time I do briefly mention some of the major functionality that needs to be preserved.
ASN 2.0 vs International Portal
Originally this scope was kept under larger International Portal project. Most recently it was decided to extract ASN related functionality and implement it as soon as possible. This project is to be called ASN 2.0.
Some features that were developed or half-developed under I-Portal such as Flexible CT editor, merging of Client and Internal App were put on hold and are out of scope for this project.
Some features such as new User Roles Manager will be used for this module. But some adjustment is required (example: some Roles will be defined as Flexible and some as Built In).
Also we need to clearly define in the system option for Truck Domestic mode: TMS vs non-TMS.
Rapid development for ASN 2.0
We should try to take such development approach that allows for rapid first version that could change after we get additional understanding soon after (if we sell this solution). Ideally code that we write should not affect existing code that already supports ASN 1.X and CT2. Same would be true for database structure that supports existing data.
Demo version first
It is requested to produce demo version first (limited set of features, no need for production quality) within first 4-5 weeks of development.
Misc Set 1
These are Non Core (Peripheral) tasks.
Add Clone User feature
BR: ASN_20_BR#Add_Clone_User_feature
On UI level there would be "Clone" button on Admin > Users Admin panel.
Selecting one user and pressing "Clone" would open up Add New User panel with all info pre-populated from selected user except (these fields should be empty):
- username
- First / Last name
- password
- SkypeId
- birthday
- phone
Note to Developer ----------------- We used to have this feature. After we merged Jag and Non-Jag profiles it disappeared. Search for this code and re-use if possible.
Post Impl Notes.
Implemented as defined in spec.
Add Create GRP action to Virtual Group
BR: ASN_20_BR#Add_Create_GRP_action_to_Virtual_Group
See mock up below.
On "Create GRP" load "Add shipment group" window:
- List all CT numbers there.
- if all CTs have same E0 and MOT then pre-fill these fields
- if these CTs can't be grouped together provide Error message (try to re-use existing logic/code)
Create and consolidate TMS and ASN Admins
Create and consolidate TMS Admin
1) Create Admin > TMS menu item
2) Move Admin > Client Application > Admin > TMS to Admin > TMS
3) Associate Trailer payload Admin with TMS:
Move Admin > Transportation > Trailer Payload panel to Admin > TMS
Create and consolidate ASN Admin
1) Create Admin > ASN menu item
2) Move Admin > Client Application > Admin > Shipper Portal to Admin > ASN
Re-design SKU Map
SKU Map.
"SKU Map" aka "SKU to Planner mapping" as defined in ASN 1X is a table (uploaded in the form of xls) that links unique SKU# to SKU description and to planners name.
It provides auto-suggest for SKU description on ASN form and planner filter for List CTs under Planners login.
It was required only for CTs that are associated with one particular PO Issued By value.
Link to ASN 1X spec: ASN_1.X#SKU_to_Planner_Mapping_Feature.
SKU Map browser.
We need to add one simple important table: history of uploaded files with ability to View files and with these attributes per File entity:
- file-name
- file size
- time-stamp when uploaded
- who uploaded (username)
Currently, it is not possible to see even currently uploaded xls.
Figure below suggests possible UI design to satisfy stated functionality.
- Upload button - to upload new files.
- View button - to view existing.
Option with No:
Option with Yes:
Flag CT feature
BR/BA(Marc/Alex):
- For Shipper and Planner roles add ability to "flag" specific records
- enable it on Shipments List page
- "flagged" records should stand out (different background color for example)
ISA (Alex/Kostya):
- user should be able to select multiple records then select color and then select "Flag"
- add filter to show only flagged records
- add ability to un-select or change color (reasonable number of colors)
- I think that provide 5-7 colors max
- If too complex keep one color
- enable this for every tab
- similar functionality exists in MS Outlook and Apple iPhoto
- possibly add sorting by flagged/not flagged
FSA/UI (AG/Dev):
- add counter?
TBD
Merge Com and EQuery
BR/BA (Marc/Simon):
- Merge Com and E-Query and call it Com (for Client and Jag Ops role)
- Make new Com available to Shipper and Planner roles
- Business reasons:
- functionality of Com and E-Query is almost identical
- user comments are spread across two threads - one in E-Query and another in Com which is inconvenient
- sometimes question is posted in E-Query and answer in Com which is inconvenient
ISA (Alex/Kostya):
- It would make sense to merge Com and E-Query and ICom as well:
- add checkbox "Jaguar Internal Note" to indicate that it should not be visible to clients (what state should be default?)
- add filter to show only Internal Notes OR Non-Internal OR both
- Do not forget about such new linked to these components functionality as:
- Pre-Alert Sent
- Loss Authorized
- Please define well good migration path for existing data
- (optional) add option to show latest or earliest record on the top
FSA (AG/Dev):
TBD
Flexible Shipments List
BR/BA (Marc/Simon):
For every Shipment list (first of all for Shipper and Planner roles) user can define:
- what columns are visible
- order of columns
We like how it is implemented in Descartes.
ISA (Alex/Kostya):
Kostya suggested that we should try to create "general solution", define superset of fields that can be re-used in various places in the system (internal also has CT List).
Some ideas:
- define in Admin (user profile?) defaults
NOTE: KU needs to review
FSA (AG/AK):
TBD
Misc Set 2
Add TMS E0 attribute
Currently "TMS solution" supports only one Client Company (E0) at a time - we can not send shipments to TMS that are identified by more than one E0 - this case is not defined - no code or business process exists to handle this case properly. This restriction will remain in ASN 2.0.
We need to add parameter to the system that defines clearly what E0 "is linked to" Descartes TMS currently. This will help in :
- reporting
- for example for DR/KPI reporting we will know in this case what CTs are linked to cost that we receive from TMS vs costs entered by operators. It is important because we keep these costs in different database tables for these two cases.
- validation
- to make sure we do not send CTs from more than one E0 to TMS
See mock up below.
Tune Role Admin
Add Role Type attribute: Built In vs User Defined User Roles.
We have to distinguish between Built In and User Defined User Roles.
Also this should be obvious for the user - what role is of what type.
This is a new attribute of User Role Entity.
User Defined Role is a role that can be created and fully defined by user through Admin > Security > User Roles panel.
See UI changes on the Figure below:
1 - change button label
2 - add "Role Type" column
Add Generic Shipper and Generic Planner Built In User Roles.
Currently the only Shipper and related Planner roles defined in the system are "EA Shipper" and "EA Planner". These are built in roles.
They currently support only Elizabeth Arden (EA) Domestic Trucking workflow.
Since it is intention to increment/change EA workflow and also to add support for any Client Company without distracting existing operations we need to create two new built in roles "Generic Shipper" and "Generic Planner" that would fully satisfy ASN 2.0 requirements.
See #3 and #4 on the Figure above.
Deploy this into production. After release we should:
- EA Shipper
- EA Planner
- Generic Shipper
- Generic Planner
At that point In production we could:
- start creating new Generic Shippers/Planners for any E0
- transfer all users from EA Shipper to Generic Shipper
- transfer all users from EA Planner to Generic Planner
- remove EA Planner, EA Shipper (in the following Rel to Prod)
Important Note to Developer ------------------------ Code should be re-used by both EA and Generic Shipper/Planners. Obviously we should not create separate similar code for EA vs Generic roles.
Misc set 3
Add FTL vs LTL flag and add Truck table for FTL
BR/ISA: ASN 20 BRBA#Add FTL vs LTL flag and add Truck table for FTL
ASN transmit
BRBA (Marc): ASN_20_BRBA#ASN_transmit
ISA (Alex):
- In this version I suggest to limit option to sending through e-mail with ASN info in attached xls. (one per ASN)
FSA (Alex/AG):
ASN transmit: Admin
Admin user should be able to add ASN Transmit Option.
Each ASN Transmit Option has the following attributes:
- Name
- defined by user text; examples: Jaguar(CT2), Panalpina(3PL)
- Type
- possible values: {System, User Defined}
- System - hard coded option; for now it is only one: Jaguar(CT2)
- User Defined - user can add and define options in this admin
- possible values: {System, User Defined}
- Method
- for "Jaguar(CT2)" it should say "native/internal". In this case CT2 will internally open access to CT record to Jag Ops
- for all user defined it should provide drop down with one option: "email"
UI mock up: TBD.
Components using this:
ASN transmit: email option
One e-mail will have two attachments:
- commodity info
- utilize existing "Download to xls format" but remove totals info
- non-commodity info
- create similar format to above but list attribute/value vertically
UI mock up: TBD.
Portal
ASN Portal is created for particular Company and its Supply Chain. Example: EA.
Therefore we need to create such entity in the system so we can define all properties associated with it.
We could have used Client Company E0 for that purpose but unfortunately we sometimes create multiple E0s for the same Company/Supply Chain. For example for EA we have:
- "EA DOM PORTAL" E0 for USA Trucking Domestic shipments
- "Elizabeth Arden" E0 for Air and Ocean shipments
So in the case above we will create Portal named "EA" and associate it with all relevant E0s: in this case "Elizabeth Arden" and "EA DOM PORTAL".
List of Portals
Add this to Admin > ASN .
This is a panel that lists all existing Portals in the system.
Each portal listed with some additional information:
- number of linked E0s
- number of linked users that are just Shippers
- number of linked users that are just Planners
- number of linked users that are both Shippers and Planners
On "Add" or "Edit" system shows #Portal Profile.
See mock up below.
Portal Profile
Portal Profile has several sections - see below.
Note to developer ----------------- I suggest that we implement UI similarly to Client Companies: a) Add/Edit results in a pop-up window. b) We utilize a mix of <tabbox/> and <groupbox/> with <caption/> to present various sections.
Portal Profile: General Settings Section
In this section the following 3 parameters have to be defined:
- Portal Name:
- user will name it here
- Portal Note:
- some useful memos could be posted here to preserve knowledge for other admin users
- Related E0s:
- list of E0s that would be used "under this Portal"
See UI mock up below.
Portal Profile: MOT Settings Section
In this section we define all desirable configurations under specific portal that relates to the following parameters:
- MOT:
- - "native" to CT2 MOTs
- Synonym (mode) and Synonym (sub-mode)
- - this combination is just a synonym for MOT
- - two values define two dropdowns on ASN form
- Transmit To:
- - see also #ASN transmit
- Link to E0:
- - see explanation here: #Portal
See UI mock up below.
List:
Edit:
Portal Profile: Approval Settings Section
Specific portal could have option to transmit all ASNs to 3PLs for transportation as they get submitted by Shippers or could provide separate layer for approval workflow:
- option 1) All ASNs will be transmitted to 3PLs for transportation automatically
- option 2) At least some ASNs needs to go through approval process
If option 2 is selected then additional information needs to be defined such as:
- PO Issued By list
- approval mode for every PO Issued By/MOT combination
- - possible values: {Auto, Single, Double}
- Air Approval and Cargo Due date settings
UI mock-up:
Note to developer ----------------- Feel free to implement another UI equivalent to above.
Edit or Delete Portal
Select portal from #List of Portals and apply action.
Portal Misc
Make PO Issued By List Portal specific
Since every Supply Chain/Company has its own PO Issued By List it has to be defined in Portal profile - see #Portal Profile.
Since approval type will be Portal specific we have to move related parameters there as well - - see #Portal Profile.
Existing list is located under Admin > Transportation > PO Issued By.
It needs to be again defined for Portal once we migrate from EA Shipper to Generic Shipper.
SKU Map should be PO Issued By specific and Portal specific
Now SKU Map should become Portal specific - see #Portal Profile: Approval Section.
Y vs N indicate if SKU Map is used for selected PO Issued By or not.
SKU Map is not required feature therefore default is N.
On "Add" the following pop-up will be produced - see #Re-design SKU Map.
Shipper Related Functionality
New Shipper Profile
Shipper Profile: General section
We have the following fields:
- Portal:
- change: used to be linked to (create ASNs for) one E0
- Shipper (T1):
- remains the same
- Shipments weight in:
- remains the same
See mock up below.
Shipper Profile: Portal specific section
For every Portal defined in General section we can define the following:
- Approval mode for every PO Issued By/MOT combination
- By default these settings are taken from Portal profile
- Air Approval and Cargo Due date settings
- By default these settings are taken from Portal profile
- Available MOT setting
- we define can Shipper select mode at all or not
- if Yes then we define what mode (out of defined in Portal modes) he can select
See mock up below.
New ASN Form
ASN form and logic: list of changes.
Here is a brief list of changes for ASN form and on submit logic:
- Add mode/sub-mode fields
- Show truck table for FTL
- Show container table for FCL
- on submit create CT records based on new special algorithm
- new dims and CBM management
ASN form mock up.
See below mock up for Ocean FCL case.
Add mode and submode.
Add (Transport) "Mode" + "Sub-Mode" as defined through "MOT synonym" - see #Portal Profile: MOT Settings Section.
Truck and container tables on ASN form.
- Show truck table for FTL
- Show container table for FCL
New dims and CBM management
Add choice to enter cbm or dims per line item vs per table.
>>>> ???? How will this affect DB structure, reports, etc. Can we drop this feature?
On submit algorithm.
IMPORTANT: latest idea from Marc, pending review/approval from Kostya
case 1) If there is no approval required for given portal then create one CT record from one ASN (with multiple commodity lines).
case 2) If approval is required then (as it is now for Truck Domestic) create separate CT record for each commodity line under ASN.
In this case Planners interface will not change much. Only MOT (mode/sub-mode) will be added.
Preview and Confirmation Screen.
Preserve such logic defined in ASN 1.X.
Show these screens on submit:
- Preview Screen
- Confirmation Screen
See it defined here: ASN 1.X#Create_CT_record. (NOTE: This wiki might not be completely up to date, functionality in production is more relevant).
Email Notifications on ASN submit.
Send Notification email to Shipper who created record on ASN submit (as defined in ASN 1.X).
ASN info access after submit
To remind once ASN is submitted the following could happen in terms of ASN info access:
- if no approval process defined then:
- CT record created based on ASN will show up on #ANA report or be transmitted to other 3PLs
- if approval process is defined then:
- CT record created based on ASN will become available to Jag Ops or other 3PLs
- It will become available for planners for approval process
In both cases above shipper user can edit CT record until "ASN locked for edit condition":
- Actual pick up date is set.
Shipments List for a Shipper user
Add mode and sub-mode columns and filters.
Preserve existing logic. See ASN_1.X#View_list_of_CT_records_as_a_shipper.
But need to add mode and sub-mode columns.
See (1) and (2) on mock up below.
Add Display one line per CT option.
If un-selected then show all commodity items.
If selected then fields that have different values across commodity items should show "var" (for various) and ideally on mouse over show all values.
See (4) on a mock up below.
Shippers UI in case of multiple Portals.
In this case Shipper need to choose from the list of Portals to see shipments for particular Portal.
See (3) on a mock up below.
This is due to business requirement to not mix CTs within different Portals.
Edit, Clone, Delete CT records as a Shipper
Preserve existing logic. See ASN_1.X#Core Shipper Functionality.
Shipments List mock up.
See mock up below.
Planner Related Functionality
New Planner Profile
Each Planner is associated with multiple Portals.
Under each Portal we need to define his role separately for each PO Issued By.
See mock up below.
Planners that handle #Air Approval Type defined as Air Planners.
Shipments List for a Planner user
Preserve existing functionality: ASN_1.X#View_list_of_CT_records_as_a_planner
Planners UI in case of multiple E0s.
Please apply same approach to UI as for Shipper in this case.
Add type of planner to UI.
Add type of planner to Planner UI.
It should be a simple label. Examples:
- You are a Super Planner
- You are a Regular and Air Planner
Shipments List for a Planner mock up.
See below.
Approval related logic
Preserve existing functionality: ASN_1.X#Authorize_CT_records.
See also ASN_1.X#Double Approval Process Feature.
Also add some additional functionality as defined below.
Approval types summary
- single - defined in ASN 1.X
- double - defined in ASN 1.X
- no approval - new type - see below
- air approval - new type - below
Air Approval Type
This is an additional layer of approval for Air shipments that is required before CTs become visible to Jag Ops.
CTs created by Shipper Users that have this approval type selected would require Planner User who's is "Air Planner" to approve these shipments.
No Approval Type
This is a.k.a. Auto Approval.
CTs created by Shipper Users that have this approval type selected would be automatically available for Jag Ops bypassing any approval layer (unless Air Approval is required).
After Approval logic
Reminder that once CT is approved one of these two things would happen:
- it becomes available on dashboard for Jaguar Ops
- it is transmitted to other 3PLs
Notifications by Planner
Preserve ASN 1X notification:
- on any approval related status assignment/change (by Planner) - email to Shipper
Jaguar Operator Related Functionality
There are number of changes required on internal for ASN 20 version. See below.
ANA report
As in ASN 1X shipments that are approved (or not require approval) are ready for Transportation and need to come under radar of operators so that they can be handled.
This is achieved by Approved But Not Actioned shipments Dashboard Report (aka ANA Report).
It is similar in spirit and functionality to TDS Dashboard in ASN 1X for TMS (Truck Dom Stats) shipments for EA.
Newly approved shipments should appear on DR and stay there until they are noticed and acted on by an operator.
NOTE(!): TMS CTs should not be a part of this report as they are part of TDS.
ANA report level 1
Information is structured by Client and by #Transport Mode.
See mock up below.
For every such group of shipments two counters provided in the form of X/Y.
ANA status
ANA - approved (but not yet actioned);
CT has AR status if both conditions below are met:
- approved: CT "passed approval process" - approved by all planners involved or no approval was required
- not actioned: PU Trucker not assigned AND CTs not grouped AND Master not created AND none of Ref Num is assigned
ANA report level 2
Display (as on TDS):
- shipments with details (selected attributes)
- filters
Note that the following columns have been added in ASN 20:
- MOT
- Orig country
- Dest country
- CBM
- Haz, Y/N
Add to table below and filters.
Please note that in comparison with TDS there are no tabs here.
Instead there is a label identifying Client E0 and ANA status.
See mock up below:
ANA report on Reports Scheduler
Should be managed through Reports Scheduler (with dashboard option).
Filters:
- E0 multiselect - limits list of client companies available on DR
- MOT multiselect - limits list of MOTs available on DR - see below
E-mail option was not requested so please disable that option.
Jaguar Misc functionality
Add some fields on Internal to Gen Tab
All new fields defined for ASN (see above) needs to be shown/managed on internal.
Notifications by Jag Ops.
The following ASN 1X notification should remain:
- on Trucker assign (by Jag Ops) - email to Shipper
Final Tasks
Add Standard Archiving and Logs
- For all new entity admins Standard Archiving functionality needs to be implemented
- All user actions needs to be logged using Standard Logs
Add E0 specific Pick Up and Delivery Addresses
On ASN Form it would make most sense to display only Pick Up (Origin Door) and Delivery (Destination Door) Locations that are relevant to specific Supply Chain (E0).
These two lists could be defined in a Client Company profile.
One Shipper normally has many Pick Up and many Delivery Locations of course so wee need multiselect on UI.
Add these controls to a separate tab.
We also have to provide alternative to use addresses defined here or any address from Address book.
To achieve that:
- create 2 radio buttons separately for Pick Up and Delivery
- option 1: "Use addresses defined here"
- option 2: "Use Pick Up (T4 list) and Delivery Locations (T7 list) from CT2 Address Book"
Default is option 2 and therefore shippers will choose from any address available in the system.
[Mock Up TBD]
VG number feature (Optional task)
Add possibility to generate unique number associated with current VG.
Benefits:
- it works like "saved filter": by entering this number operator can quickly re-create CT list and continue working with this group
- helps in communication between operators
- helps in communication between operators and non jaguar users
- can be used in the future:
- to generate docs, in accounting docs
- each shipment leg can be associated with separate VG and hold specific to that leg values
Notes:
- see mock up below
- button "Generate" - see 1
- VG Note (hint on what type of CTs are in this group) - see 2
- Display list of generated VG numbers:
- show it under Main menu > Virtual Group > History
- display a table
- columns:
- date/time
- VG #
- who generated
- VG Note
- most recent records first
- checkbox filter: show my VG only
Statement Of Work
See ASN 20 SOW.
