TMS Monthly Stats Report

From UG

Contents 1 Info 2 Summary 3 Business Requirements & Current Business Process 3.1 Generate report from the TMS 3.1.1 Columns set in the TMS 3.1.2 Clean Up Results 3.2 Separate FTL 3.2.1 FTL Carriers 3.2.2 FTL Columns 3.3 Separate FTL Savings 3.3.1 FTL Savings Columns 3.3.2 FTL Savings Formula 3.4 Separate Exceptional FTL 3.4.1 FTL Standard 3.4.2 FTL Exceptional Columns 3.5 Separate LTL 3.5.1 LTL Carriers 3.5.2 LTL Columns 3.6 Separate LTL Savings 3.6.1 LTL Savings Columns 3.6.2 LTL Savings Formula 3.7 Separate LTL Northbound Savings 3.7.1 Northbound Savings Columns 3.7.2 Northbound Savings Formula 3.8 Separate Tri-State LTL 3.8.1 Tri-State LTL Carriers 3.8.2 Tri-State LTL Columns 3.9 Separate Tri-State Potential Savings 3.9.1 Tri-State Savings Columns 3.9.2 Tri-State Savings Formula 3.10 Separate Small Package 3.10.1 Small Package Carriers 3.10.2 Small Package Columns 4 Charts 4.1 Consignee Location Chart 4.2 Total Weight 4.3 Load Count Moves 4.4 Activity Type 4.5 Load Counts 4.6 Consignee Location 4.7 Origin to Destination Total 4.8 Savings Overview 5 Figures 5.1 Figure 1 5.2 Figure 2 5.3 Figure 3 5.4 Figure 4 5.5 Figure 5 5.6 Figure 5a 5.7 Figure 6 5.8 Figure 7 5.9 Figure 8 5.10 Figure 9 5.11 Figure 10 5.12 Figure 11 5.13 Figure 12 5.14 Figure 13

Info

Mantis: 0003003: [TMS optimization] TMS Monthly Stats (make it art of CT2) 3003

Related Mantis: 0002915: [TMS optimization] Marc's transportation strategies and calculations (FTL vs LTL) (ongoing monthly task) 2915

Summary

Elizabeth Arden's supply chain management requires a monthly statistical report of their domestic trucking activities. In addition to their actual figures and numbers, they also require an idea of how or where they can save money within their supply chain. The concept here is to add functionality, which is currently a manual process, into CT2, to automate these high level reports of the monthly domestic trucking statistics.

!!! See example of this report attached to masntis # 0003003

Business Requirements & Current Business Process

Generate report from the TMS

This report is called "Supplier Detail Previous Month". It was built by Descartes according to Marc's/Elizabeth Arden's requirements. The report contains the number of lanes (Origin to destination) covered per month with the totals of their loads, broken down per carrier.

See #Figure_1, #Figure_2, #Figure_3

Columns set in the TMS

• Supplier
• Origin State
• Origin Zip
• Consignee
• Destination State
• Destination Zip
• Carrier
• Load Count
• Total Charge
• Total Weight
• Total Pallets
• Total Loose Package
• Avg Weight Per Load
• Avg Pallet Per Load
• Avg Loose Package Per Load
• Lowest Weight Per Load
• Highest Weight Per Load
• Lowest Pallet Per Load
• Highest Pallet Per Load
• Lowest Loose Package Per Load
• Highest Loose Package Per Load
• Cost Per Lb

These columns and their values are used to make up the entire report (workbook) that is given to Elizabeth Arden monthly.

See #Figure_4

Clean Up Results

1. As this report contains ALL lanes and their totals of loads, it will contain some moves that have total charges of $ 1.00. These need to be removed from the results as ALL $ 1.00 charges are for lanes that the business team does not have rates for when they tender a load to a carrier, as the TM will not allow a load to be tendered unless it is rated.

2. As ALL lanes must be unique, currently we double check the Suppliers Name, Origin Zip, Consignees Name, Destination Zip AND the carrier, as it is possible that the company city name passed from CyberTrax has a either a typo or an abbreviation to the name. For IE: CEI H Holmdel, NJ 07733 & CEI Holmdel Holmdel, NJ 07733 are the same company and the 2 will be listed as separate lanes that would have to be combined.

See #Figure_5 for IE, but to see actual report for Jul, look at Mantis 2915 & Mantis: 3003

Also, the cleaned up results are the Global Month Tab - See #Figure_5a

Separate FTL

From the monthly stats, report on the FTL lanes and find ways to improve on the actual cost per lb by reducing the number of loads per lane. Within the Arden supply chain, the following 5 carriers are full trailer load carriers. These carrier do not handle/move only a few pallets at a time, they actually move full truck loads at a time.

FTL Carriers

• Landstar
• Lawrence Transportation
• Daybreak Express
• Albert Farms
• Dick Harris & Son

FTL Columns

• Supplier
• Origin State
• Origin Zip
• Consignee
• Destination State
• Destination Zip
• Destination Key (this column is added to the report manually and is used for the Consignee Location Tab's Pivot Table Report)
• Carrier
• Activity Type (this is added to the report manually and is used for the Activity Type Tab's Table/Pie Chart Report)
• Load Count
• Total Charge
• Total Weight
• Total Pallets
• Avg Weight Per Load
• Avg Pallet Per Load
• Lowest Weight Per Load
• Highest Weight Per Load
• Lowest Pallet Per Load
• Highest Pallet Per Load
• Cost Per Lb

Separate FTL Savings

Look for ways to improve on the actual cost per lb for the loads that moved with these FTL carrier, for every lane that has 4 or more loads, use the following algorithm to determine if any cost savings.

FTL Savings Columns

• Supplier
• Origin State
• Origin Zip
• Consignee
• Destination State
• Destination Zip
• Carrier
• Load Count
• Total Charge
• Total Weight
• Total Pallets
• Total Loose Package
• Avg Weight Per Load
• Avg Pallet Per Load
• Avg Loose Package Per Load
• Lowest Weight Per Load
• Highest Weight Per Load
• Lowest Pallet Per Load
• Highest Pallet Per Load
• Lowest Loose Package Per Load
• Highest Loose Package Per Load
• Cost Per Lb
• Preliminary Best possible Load Count
  • This column is added by Andrei and macros is applied to achieve the results according to the #FTL_Savings_Formula below
• Preliminary Best possible Load Count 1 (rounded up)
  • This column is added by Andrei and macros is applied to achieve the results according to the #FTL_Savings_Formula below
• (NEW) Avg Weight per Load with 52 pallets
  • This column is added by Andrei and macros is applied to achieve the results according to the #FTL_Savings_Formula below
• (NEW) Avg Weight per Load (re-calc for 45000 lb)
  • This column is added by Andrei and macros is applied to achieve the results according to the #FTL_Savings_Formula below
• Best possible Load Count
  • This column is added by Andrei and macros is applied to achieve the results according to the #FTL_Savings_Formula below
• Best possible Load Count (rounded up)
  • This column is added by Andrei and macros is applied to achieve the results according to the below formula
• Avg Cost/Load
  • This column is added by Andrei and macros is applied to achieve the results according to the #FTL_Savings_Formula below
• Load Count Saved
  • This column is added by Andrei and macros is applied to achieve the results according to the #FTL_Savings_Formula below
• Revised Total Charges
  • This column is added by Andrei and macros is applied to achieve the results according to the #FTL_Savings_Formula below
• USD amount savings
  • This column is added by Andrei and macros is applied to achieve the results according to the #FTL_Savings_Formula below
• Best Possible Cost per LB
  • This column is added by Andrei and macros is applied to achieve the results according to the #FTL_Savings_Formula below

FTL Savings Formula

• Calculate Best Possible Load Count:
  • Take Total Pallets & divide by 52
  • Take Total Weight & divide by the rounded Best Possible Load Count – if greater than 45,000, we have to recalculate as Total Weight divided by 45000 and then use this number, rounded up
• Calculate New Avg Weight:
  • Take Total Weight & divide by the Best Possible Load rounded up
• Calculate Avg Cost/Load:
  • Take Total Cost & divide by Load Count
• Calculate Load Count Saved:
  • Take Load Count & subtract the Best Possible Load rounded up
• Calculate Revised Total Charges:
  • Take Avg Cost/Load & multiple by Best Possible Load Count rounded up
• Calculate USD Savings Amount:
  • Take Total Charges & subtract the Revised Total Charges
• Calculate Best Possible Cost Per Lb:
  • Take the REVISED TOTAL CHARGES & divide by Total Weight

Separate Exceptional FTL

From the monthly stats, look to see if there are any exceptional FTL moves. There are no true definitions used to determine this... These are full truck moves confirmed by Elizabeth Arden without having enough freight inside of the truck to make it a full truck load. IE 3 plts at 1500 lbs can be considered an exception if EA needs this freight ASAP and it is moved on a truck with no other freight; they will also pay the price of a full truck for that move. Although Arden does have a standard for what they consider as FTL, that is followed by the domestic team and when something is out of this range it needs approval to move as FTL from Arden.

FTL Standard

33 pallets or 33,000 lbs

FTL Exceptional Columns

• Supplier
• Origin State
• Origin Zip
• Consignee
• Destination State
• Destination Zip
• Carrier
• Load Count
• Total Charge
• Total Weight
• Total Pallets
• Total Loose Package
• Avg Weight Per Load
• Avg Pallet Per Load
• Avg Loose Package Per Load
• Lowest Weight Per Load
• Highest Weight Per Load
• Lowest Pallet Per Load
• Highest Pallet Per Load
• Lowest Loose Package Per Load
• Highest Loose Package Per Load
• Cost Per Lb
• Best Possible Cost per LB
  • This column is added by MO and since there are no ways to apply savings here, the Best Possible Cost per LB is = the actual cost per lb

Separate LTL

From the monthly stats, report on the LTL lanes and find ways to improve on the actual cost per lb by applying a target cost of $ 0.15. Within the Arden supply chain, the following 2 carriers are less than trailer load carriers. These carrier do not handle/move full truck loads worth of freight at a time from 1 origin to 1 destination, they actually collect pallets and cartons from other locations through out their day and deliver to many other locations as well.

LTL Carriers

• Fed-Ex National
• YRC

LTL Columns

• Supplier
• Origin State
• Origin Zip
• Consignee
• Destination State
• Destination Zip
• Destination Key (this column is added to the report manually and is used for the Consignee Location Tab's Pivot Table Report)
• Carrier
• Activity Type (this is added to the report manually and is used for the Activity Type Tab's Table/Pie Chart Report)
• Load Count
• Total Charge
• Total Weight
• Total Pallets
• Avg Weight Per Load
• Avg Pallet Per Load
• Lowest Weight Per Load
• Highest Weight Per Load
• Lowest Pallet Per Load
• Highest Pallet Per Load
• Cost Per Lb

Separate LTL Savings

For the LTL moves, there's a "Target Cost" of $ 0.15 per lb applied to each lane; that if they can achieve this avg price of $0.15, they can save this about of money per lane.

LTL Savings Columns

• Supplier
• Origin State
• Origin Zip
• Consignee
• Destination State
• Destination Zip
• Carrier
• Total Pallets
• Total Loose Package
• Lowest Weight Per Load
• Highest Weight Per Load
• Lowest Pallet Per Load
• Highest Pallet Per Load
• Lowest Loose Package Per Load
• Highest Loose Package Per Load
• Load Count
• Total Charge
• Total Weight
• Avg Weight Per Load
• Cost Per Lb
• Best Possible Cost per LB
  • This column is added by MO and the #LTL_Savings_Formula is applied to achieve the results
• Savings
  • This column is added by MO and the #LTL_Savings_Formula is applied to achieve the results

LTL Savings Formula

• Total Charges - (Total Weight x Target Cost)
  • IE Total charges of $ 935.926 - (total weight of 5959 x 0.15 target cost) = $ 42.08 ltl savings

Separate LTL Northbound Savings

From the LTL lanes/carriers, look for all moves that are going from the Southeast (NC, TN, VA, GA.) going to the Northeast (NJ, NY, ME, CT, PA) to find ways to improve on these actual cost per lb by applying a target cost.

Northbound Savings Columns

• Supplier
• Origin State
• Origin Zip
• Consignee
• Destination State
• Destination Zip
• Destination Key (this column is added to the report manually and is used for the Consignee Location Tab's Pivot Table Report)
• Carrier
• Activity Type (this is added to the report manually and is used for the Activity Type Tab's Table/Pie Chart Report)
• Load Count
• Total Charge
• Total Weight
• Total Pallets
• Avg Weight Per Load
• Avg Pallet Per Load
• Lowest Weight Per Load
• Highest Weight Per Load
• Lowest Pallet Per Load
• Highest Pallet Per Load
• Cost Per Lb
• Target Cost Per LB
  • This column is added by the MO and the #LTL_Savings_Formula is applied to achieve the results
• Savings
  • This column is added by the MO and the #LTL_Savings_Formula is applied to achieve the results

Northbound Savings Formula

Use #Separate_LTL_Savings

Separate Tri-State LTL

From the monthly stats, report on the "Tri-State" LTL lanes; within the Arden supply chain, there are two carriers that handle the majority of the Tri-State pickups and deliveries. These carriers can handle both LTL & FTL moves, depending upon the amount of freight moving from one destination to another.

Tri-State LTL Carriers

• Jewels Transportation
• Express Air

Tri-State LTL Columns

• Supplier
• Origin State
• Origin Zip
• Consignee
• Destination State
• Destination Zip
• Destination Key (this column is added to the report manually and is used for the Consignee Location Tab's Pivot Table Report)
• Carrier
• Activity Type (this is added to the report manually and is used for the Activity Type Tab's Table/Pie Chart Report)
• Load Count
• Total Charge
• Total Weight
• Total Pallets
• Avg Weight Per Load
• Avg Pallet Per Load
• Lowest Weight Per Load
• Highest Weight Per Load
• Lowest Pallet Per Load
• Highest Pallet Per Load
• Cost Per Lb

Separate Tri-State Potential Savings

Look for ways to improve on the actual cost per lb for the loads that moved with these Tri-State carriers, for every lane that has 4 or more loads, use the following algorithm to determine if any cost savings.

Tri-State Savings Columns

• Supplier
• Origin State
• Origin Zip
• Consignee
• Destination State
• Destination Zip
• Destination Key (this column is added to the report manually and is used for the Consignee Location Tab's Pivot Table Report)
• Carrier
• Activity Type (this is added to the report manually and is used for the Activity Type Tab's Table/Pie Chart Report)
• Load Count
• Total Charge
• Total Weight
• Total Pallets
• Avg Weight Per Load
• Avg Pallet Per Load
• Lowest Weight Per Load
• Highest Weight Per Load
• Lowest Pallet Per Load
• Highest Pallet Per Load
• Cost Per Lb
• Best Cost Per Lb
  • This column is added by MO and the #Tri-State_Savings_Formula are applied to achieve the results
• Revised Load Count
  • This column is added by MO and the #Tri-State_Savings_Formula are applied to achieve the results
• Revised Weight Per Load
  • This column is added by MO and the #Tri-State_Savings_Formula are applied to achieve the results
• Revised Pallets per Load
  • This column is added by MO and the #Tri-State_Savings_Formula are applied to achieve the results
• Revised Total Charge
  • This column is added by MO and the #Tri-State_Savings_Formula are applied to achieve the results
• Savings
  • This column is added by MO and the #Tri-State_Savings_Formula are applied to achieve the results

Tri-State Savings Formula

This is currently how MO is currently reducing load counts & figuring savings:

• Calculate Revised Load Count:
  • Reduce the total number of loads to 4 loads (that would be 1 load per week as there are 4 weeks in a month).
  • Then calculate the new weight for 4 loads by dividing 4 into the total weight (this would be your new avg weight per load)
  • Look to reduce the costs by these percentages examples:
    • 5 to 7 loads, reduce costs by 10%
    • 8 to 10 loads, reduce costs by 15 %
    • 11 + loads, reduce costs by 20%

• Calculate Revised Weight per Load:
  • Take Total Weight & divide by the Revised Load Count

• Calculate Revised Total Charges:
  • Take Total Costs & multiple by Revised Load count

• Calculate Revised Pallets per Load:
  • Take the Total Pallets & divide by Revised Load Count

• Calculate Savings:
  • Take the Total Charges & subtract the Revised Total Charges

• Calculate Best Cost Per Lb:

Separate Small Package

From the stats report on all of the small package shipments; within the Arden supply chain there is only one small package carrier.

Small Package Carriers

• Fed-Ex Small Package

Small Package Columns

• Supplier
• Origin State
• Origin Zip
• Consignee
• Destination State
• Destination Zip
• Destination Key (this column is added to the report manually and is used for the Consignee Location Tab's Pivot Table Report)
• Carrier
• Activity Type (this is added to the report manually and is used for the Activity Type Tab's Table/Pie Chart Report)
• Load Count
• Total Charge
• Total Weight
• Total Pallets
• Avg Weight Per Load
• Avg Pallet Per Load
• Lowest Weight Per Load
• Highest Weight Per Load
• Lowest Pallet Per Load
• Highest Pallet Per Load
• Cost Per Lb

Charts

Consignee Location Chart

This report contains the historical data for the number of loads that were delivered to these specific consignee's within the Arden supply chain. And this tab works in conjunction with the results of the #Consignee_Location tab.

See #Figure_11

Total Weight

This report contains the historical data for all of the truck activity types. Reporting on the truck activity type and the amount of weight moved per carrier.

See #Figure_12

Load Count Moves

This report contains the historical data for the number of instances all loads were moved within the Arden supply chain. This tab works in conjunction with the results of the #Load_Counts tab.

See #Figure_13

Activity Type

An "Activity Type" is the type of truck move; within the Arden supply chain, there 4 types of trucking moves:

• LTL
• Regular FTL
• Tri-State LTL
• Small Package

This chart displays the results of the "Activity Type" for all of the trucking moves that occurred within the month. It includes the sum of the total weight for each of the activity type and has the total weight broken down by percentage. This table is used to update, fresh other tables within the entire report.

Denise's comments MO would like this to be added as a report to both the internal & client app's report menu

See: #Figure_6

Load Counts

This chart is used as a measuring tool in displaying the results of how many times a number of loads occurred within that month. It includes the total number of instances that had 1 load, 2 loads and so on. It includes the total number of instances, with the total load count and it's proportional value in a percentage. These figures & values are used to update, fresh other tables within the entire report.

Denise's comments MO would like this as a KPI

See #Figure_7

Consignee Location

This report displays the number of loads that were delivered to specific consignee's within the Arden supply chain. There are 6 names listed, the number of loads that were delivered to them and these values in a percentage. These figures & values are used to update, fresh other tables within the entire report.

The Consignee names are:

• Evergreen
• CEI
• Roanoke
• Kolmar
• Sonoco
• Others - this would be ALL other moves to consignee's not listed above

Denise's comments MO would like this as a KPI

See #Figure_8

Origin to Destination Total

This pie chart displays all suppliers per state, in load count order from largest to smallest and their values in percentages. These figures & values are used to update, fresh other tables within the entire report.

See #Figure_9

Savings Overview

The savings overview displays dollar savings per type of truck moves:

• Tri-State
• FTL
• LTL - No Savings
• LTL - Northbound
• Exceptional FTL
• Small Package

This chart displays the results of the dollar savings amount per activity type for all of the trucking moves that occurred within the month. It includes the sum of the total sales and total savings for each of the activity types including a percentage. These figures & values are used to update, fresh other tables within the entire report.

See: #Figure_10

Figures

Figure 1

TMS Reports Menu

Figure 2

TMS Report Menu Filters

Figure 3

Report Results

Figure 4

HTML Report Results

Figure 5

Cleaned Up/Unique Lanes (aka Global Month Tab, see figure 5a)

Figure 5a

Global Month Tab

Figure 6

Activity Type Tab

Figure 7

Loads Count Tab

Figure 8

Consignee Location Tab

Figure 9

Origin Origin to Dest total Tab

Figure 10

Savings overview tab

Figure 11

Consignee Location Chart Tab

Figure 12

Total Weight Tab

Figure 13

Load Count Moves