CK model for Rates DB Air (requirements)

From UG

Contents 1 Info 2 Glossary 3 Summary 3.1 Core need 3.2 Core functionality 4 Some Details

Info

0002690: [Rates DB] ..... <project>

Glossary

Actual Gross Weight (GW) is the actual weight of the shipment

Volume Weight (VW) is calculated based on a cargo's size, measurement or dimensions

formula for calculating
Using the English System: L x W x H in inches (in.) / 165 = vw (in lbs.)
Using the Metric System: L x W x H in centimeters (cm.) / 6,000 = vw (in kgs.)

Chargeable Weight of cargo intended for air shipment is the actual gross weight (gw) or the volume weight (vw), whichever is greater.

Weight Break is the point at which the weight or chargeable weight of a shipment is large enough to be assessed the lower freight rates which are applicable to larger shipments, this is as per the carrier's tariff.

Volume Cut is discount offered for voluminous cargo. It is the same concept as weight break, but has its own formula to calculate.

If you have freight that is 100 Kilos and the chargeable weight is 200 Kilos, the co-loader or
airline will offer 10.00 per Kilo with a 50/50 volume cut
This means that you will subtract the actual weight from the chargeable weight and divide the sum by 2.  
Add this total to the actual weight and this is the amount you will be paying for.
(200-100)/2 = 50 + 100 = 150 Kilo's 
Next you will need to break this down into an actual per kilo cost.
You will do this by multiplying the 150 Kilos by the rate offered of 10.00.
150 X 10.00 = 1,500.00
Then dividing the sum of this by the chargeable Kilo's to get the actual per Kilo cost.
1,500.00 / 200 = 7.50 per Kilo
*This volume cut can vary and may not always be 50/50, it could be 25/75, 40/60, etc...

Minimum (Min) is the lowest amount that can be charged for the service.

Maximum (Max) is the highest amount that can be charged for the service.

For additional definitions please see http://ct.jaguarfreight.com/wiki/Rates_DB#Glossary

Summary

We are rewriting the rate db air - Phase one according to new simplified requirements, provided by Chikei Ho (Module Owner)

Core need

Jaguar Global needs Tariff and Contract Management System with additional functionality that will improve/affect other areas such as CT creation, invoices, reports, etc.

Currently there seems to be no standard in obtaining or maintaining rates. When a rate is required, operators will obtain the rates either by, searching online tariffs, searching rate management systems (Rate Explorer), sending an email request, telephone calls, searching previous emails, searching documents saved on their desktop or manually looking through paper copies of contracts or tariffs. This is currently being done by various employees with little sharing of the information.

Core functionality

Creating such "database" should allow operators throughout the organization (including overseas offices) to share and compare this information.

Main Features:

• management of tariffs and contracts (purchase and sales sides)
  • adding, editing, deleting, listing, searching, sorting, querying
    • management of the tariffs should allow operators the ability to update individual tariffs or multiple tariffs at one time. Updating specific charge codes, origin/destination pairings, country to country pairings, E0. clients, bill to, shippers, consignees, etc...
    • management of tariffs should allow operators to schedule increases/decreases in advance.
    • Possibly notify operators of expiration of rates.

NOTE: Purchase side - phase 1 and sales sides - phase 2

• "Quotations" web portal and internal (for Jag Sales, Ops, Clients, etc)
  • searching, sorting, querying and producing an official Jag doc (with number, etc)

Additional Ops features:

• CT could be created based on quote

Additional Acc features:

• Automated population of charge table in "sales invoices"
• Automated calculation of "estimated cost and sale" for a shipment
• Auto approval of PI charges

The system should be able to provide quick user friendly access to all current costs.

MOTs

This module is to be implemented for all modes of transport. Functionality is expected to be the same across all MOTs.

Each MOT has its own wiki and includes MOT specific requirements:

• Rates DB Air
• Rates db Ocean FCL
• Rates DB Truck

Incoterms or International Commercial terms

• Incoterms - TBD in Phase 2

http://en.wikipedia.org/wiki/Incoterm

Some Details

Types of tariffs

• Ocean FCL
• Ocean LCL
• Air
• Trucking
• Customs

The database would be used for various reasons

Rates structures and formulas

Each charge will have its own rates structures and formulas necessary to maintain these rates. However, it is possible to have some costs that are an all in rate.

For Example:
We could receive a rate from Air France for a shipment from JFK to CDG of 100 K showing:
Air Freight:   .75
Fuel Surcharge .90
Security       .75
Then we could receive a rate from KLM for the same shipment showing:
Air Freight:  2.40 all in

These rates are equal, they are only shown differently.

It is possible that each rate may have multiple variables.(minimums, maximums, weight breaks, etc...)

The system will also need to capture accessorial charges, which will also be defined per MOT.

Specific vendor

Rates will be linked to a specific vendor and description.

Search and estimation

• Searched by Jaguar employees to
  • Compare costs for different vendors
  • Quote costs based on the costs saved in the system

• Searching Vendors or Carriers
  • Searched by Jaguar employees to compare carriers

• Estimation of CT costs
• Estimate sales invoice with possible auto generation.

Generating Sales Quotes

• Searched by Customers for general rates
• Searched by Customers for customer specific rates
• Searched by Jaguar employees to generate for Customers and enable overseas office to access rates.
• Searching Costs

Maintaining Customer specific sell rates

Sell rate is different for every customer.

Multiple search filters, Inputs, Outputs

The rates database system, should be user friendly with quick results.

The system should offer multiple search filters. The user should be able to select only one filter or multiple filters

• By Vendor
• By Carrier
• By Co-loader
• By origin airport
• By destination airport
• Actual Weight
• Chargeable Weight
• Dimensions
• Known or Unknown
• Hazardous or Non Hazardous
• Commodity

The system should show all results based on the filters set, so the operator can narrow done the results by selecting multiple filters.

The results should be sortable by each column of output, but should default with the lowest rate to highest rate.

Output should include

• Vendor or Carrier
• Co-loader
• Departure or Origin Airport
• Arrival or Destination Airport
• Cost

Should list complete tariff and narrow down based on if the below filters are set.

• Actual Weight
• Chargeable Weight
• Dimensions
• Known or Unknown
• Hazardous or Non Hazardous
• Commodity

If none of these filters are set, the system should include weight breaks, known and unknown rates.