EDI to QB for Sales Invoices USE CASES

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Contents

Business Story

Accounting operator Clark Kent in NY Jaguar Office responsible for daily upload of Sales Invoice (and Credit Notes) into QuickBooks.

Use Cases

UC1: set daily time of creating of bunch IIF-file

Admin - Users and Offices - Offices. Edit Office window.

Figure 1. Edit Office window

a. "Enable IIF-file creation" checkbox is not checked yet:

b. "Enable IIF-file creation" checkbox is checked:

File:Edit_Office_window_IIF_check.gif

UC2: set visibility of QB dashboard panel

Admin - Users and Offices - Jaguar Users. Edit Jaguar User window.

Figure 2. Dashboard configuration in user profile

File:QB panel visibility checkbox.gif

After turning on of visibility of QB panel Main Menu - Home. There is QB dashboard panel with numbers of not imported documents on the homepage.

  • Example: 19 / 8 means that there are 19 Sales Invoices and 8 Credit Notes in the CT2 which still weren't imported into QB.

Figure 3. QB dashboard panel on CT2 homepage

UC3: initial steps

UC4: view and download bunch file

Clicking on the numbers of non-imported docs in the QB dashboard panel will be open a new window - "List Of Invoices".

Figure 4. List of Invoices window

Each row of the table corresponds to one date for which the documents were created and uploaded into IIF-File. In the one IIF-file is collected both of types of documents - Sales Invoices and Credit Notes. Each cell of "Filename" column shows the name of IIF-file and also is a link to downloading. Click on this link allows to user download IIF-file for preview and further importing into QA.

UC5: review info from bunch file

UC6: upload info into QB

UC7: confirm in CT2 the successfull import into QB

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