Sales Invoice

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Contents

Business Needs and Requirements

Technical Specification

Summary

Template Section A. MOT Air

Figure:Invoice Air Section A
  • Bill To:
  • Bill To Address:
  • Date
  • Invoice Comments:
  • File ref#:
  • CT ref#:
  • P.O. Numbers:
  • Shipper
  • Consignee
  • Notify Party:
  • AIRLINE:
  • AIRPORT OF DEPARTURE:
  • AIRPORT OF DESTINATION:
  • FLIGHT NUMBER:
  • Date Of Departure:
  • Estimated Date of Arrival:
  • CUSTOMER REF:
  • Packages:
    • Pallets
    • Cartons on Pallets
    • Cartons (loose)
  • Weight/Volume:
    • Weight:
    • Chargeable:
    • Volume:

Template Section B (TOC)

Figure:Invoice Air Section B
  • Table of Charges (TOC):
Each line of table contains information that related to current Charge Code. This info divided by follows columns:
  • Charge Code.
  • Description.
  • Quantity.
  • R (rate).
  • A (amount).
  • Currency.
  • VAT.
  • Action buttons:
All these buttons placed above the TOC in the next order from the left to the right:
  • Maximize table.
  • Add. Also has dropdown list with range [1-10] and label "lines to the table".
  • Delete.
  • Copy TOC from ImpTab.
  • Total section:
All total values placed on the template below the TOC in the next order:
  • Sub-Total for each currency.
  • Total Subject to VAT.
  • Total Non Subject to VAT.
  • VAT Amount.
  • Grand Total (with Currency dropdown list).

Pdf

Figure:Sales Invoice PDF

Printed form of Sales Invoice should be in compliance with the Common specs for pdfs.

System generates 3-page PDF of Sales Invoice. The content of each page are identical, except the grey bolded "Copy label" at bottom of each page: Original, File Copy and Accounts Copy.

  • Header
  • Jaguar Office address based on login user.
font: standard Jaguar font (AGRevueCyr Roman Medium).
aligned: to right.
  • Bill To + Bill To Address
Label: TO:.
aligned: to left.
  • Invoice's number and date of its creating
Labels: Invoice No: and Date:.
aligned: to right.
NOTE: Header of Sales Invoice doesn't contain Jaguar logo.
  • Body
  • Top Section - reflects Template Section A, except:
- "Bill To", "Date" (should be print on Header).
- "Invoice Comments" (should be print on Footer).
  • Commodity Section - reflects Template Section B (Table of Charge).
  • Table. List of columns:
- CC#.
- Description.
- Currency.
- Amount.
  • Totals. List of totals:
- sub-total for each used currency.
- total non-subject to VAT.
- total subject to VAT.
- VAT Amount.
- Total Invoice.
  • Footer
  • Comments section. Reflects Template Invoice Comments. Takes 2 lines.
Label: COMMENTS:.
  • Textline "Terms - Net upon receive Invoice".
  • Login user's first name and last name.
Label: PREPARED BY:.
  • Page X of Y.
  • Copy label.

MOT LCL

Figure:Invoice Ocean-LCL Section A
  • Bill To:
  • Bill To Address:
  • Date
  • Invoice Comments:
  • File ref#:
  • CT ref#:
  • P.O. Numbers:
  • Shipper
  • Consignee
  • Notify Party:
  • VESSEL:
  • PORT OF DEPARTURE:
  • PORT OF ARRIVAL:
  • VOYAGE NUMBER:
  • Date Of Departure:
  • Estimated Date of Arrival:
  • CONTAINER No(s):
  • Packages:
    • Pallets
    • Cartons on Pallets
    • Cartons (loose)
  • Weight/Volume:
    • Weight:
    • Volume:

MOT FCL

MOT Truck

Group Generate

In Database

mysql> describe tblShipmentInvoices;
+-----------------------+---------------+------+-----+---------+----------------+
| Field                 | Type          | Null | Key | Default | Extra          |
+-----------------------+---------------+------+-----+---------+----------------+
| Id                    | int(10)       | NO   | PRI | NULL    | auto_increment |
| ShipmentId            | int(10)       | NO   | MUL | NULL    |                |
| IssueDate             | datetime      | NO   |     | NULL    |                |
| UserId                | int(10)       | NO   | MUL | NULL    |                |
| Amount                | double        | NO   |     | 0       |                |
| BillToCompany         | varchar(255)  | YES  |     | NULL    |                |
| BillToAddress         | varchar(512)  | YES  |     | NULL    |                |
| CurrencyId            | int(10)       | NO   | MUL | NULL    |                |
| OfficeId              | int(10)       | NO   | MUL | NULL    |                |
| DateOfDeparture       | date          | YES  |     | NULL    |                |
| DateOfArrival         | date          | YES  |     | NULL    |                |
| PortOfDeparture       | varchar(128)  | YES  |     | NULL    |                |
| PortOfArrival         | varchar(128)  | YES  |     | NULL    |                |
| Vesselname            | varchar(128)  | YES  |     | NULL    |                |
| Shipper               | varchar(512)  | YES  |     | NULL    |                |
| Consignee             | varchar(512)  | YES  |     | NULL    |                |
| NotifyParty           | varchar(512)  | YES  |     | NULL    |                |
| FileRef               | varchar(512)  | YES  |     | NULL    |                |
| InvoiceType           | int(10)       | NO   | MUL | 0       |                |
| CreditNoteOnInvoiceId | int(10)       | YES  | MUL | NULL    |                |
| VoyageNumber          | varchar(20)   | YES  |     | NULL    |                |
| TotalOfPallets        | int(10)       | YES  |     | NULL    |                |
| TotalPkgsOnPlts       | int(10)       | YES  |     | NULL    |                |
| TotalLoosePkgsOnPlts  | int(10)       | YES  |     | NULL    |                |
| BillToOfficeId        | int(10)       | YES  | MUL | NULL    |                |
| BillToCompanyId       | int(10)       | YES  | MUL | NULL    |                |
| WeightInKg            | double        | YES  |     | NULL    |                |
| VolumeInCbm           | double        | YES  |     | NULL    |                |
| Comments              | varchar(1024) | YES  |     | NULL    |                |
| PONumbers             | varchar(1024) | YES  |     | NULL    |                |
| CTRef                 | varchar(512)  | YES  |     | NULL    |                |
| VATAmount             | double        | YES  |     | NULL    |                |
| TotalWithVAT          | double        | YES  |     | NULL    |                |
| TotalNonVAT           | double        | YES  |     | NULL    |                |
| CustomerRef           | varchar(512)  | YES  |     | NULL    |                |
| ChargeableWeight      | double        | YES  |     | NULL    |                |
| TableOfChargesId      | int(10)       | YES  | MUL | NULL    |                |
| ShowToClient          | tinyint(1)    | NO   |     | 0       |                |
| InvoiceNumber         | int(10)       | NO   | MUL | 0       |                |
| MainOfficeId          | int(10)       | YES  | MUL | NULL    |                |
+-----------------------+---------------+------+-----+---------+----------------+
40 rows in set

mysql> describe tblTableOfCharges;
+--------------+---------+------+-----+---------+----------------+
| Field        | Type    | Null | Key | Default | Extra          |
+--------------+---------+------+-----+---------+----------------+
| Id           | int(10) | NO   | PRI | NULL    | auto_increment |
| Amount       | double  | YES  |     | NULL    |                |
| AmountVAT    | double  | YES  |     | NULL    |                |
| TotalWithVAT | double  | YES  |     | NULL    |                |
| TotalNonVAT  | double  | YES  |     | NULL    |                |
| CurrencyId   | int(10) | YES  | MUL | NULL    |                |
+--------------+---------+------+-----+---------+----------------+
6 rows in set

Dev, QA and History of Changes

RFC

  • Block issuing invoice for Undefined CT?
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