Acc Etc
From UG
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Info
This mantis contains bits an pieces related to accounting:
- #Freight Invoice Section On Arrival Notice
- #Acc Access Levels
- #Address Book Bill To Tab
- #Acc Client Profile
Freight Invoice Section On Arrival Notice
Business Needs and Requirements
This section will serve as an invoice to a broker who in turn will bill a customer.
Still operator will issue Sales Invoice (through the Invoice Tab) with the same set of charges. He can do it because Import tab "remembers" charges.
Invoice is issued for 2 reasons:
- to enter charges into Jaguar accounting system (QuickBooks in NY) we need "invoice number" and Arrival Notice does not have invoice number
- same as above on a side of a customer
??? Potential for error! operator can edit TOC on template. Also can edit Import Tab TOC after these charges have been printed on Arrival Notice.
Who is using:
- This is often used in France
- Phi for Basic Fun
- This is an amendment to Arrival Notice Air and Ocean.
- There is an optional section on these 2 documents.
- see Fig File:Freight_Invoice_Template.JPG
Table Of Charges
- Description:
- Imp Tab.TOC.lineX.CC Descr
- Currency:
- Imp Tab.TOC.lineX.Curr
- Amount:
- Imp Tab.TOC.lineX.Amount
- (alex: why editable??? Simon: for now keep it as is )
- Totals - should display all totals and VAT lines as on Imp Tab:
- Sub-Total (in every currency used)
- Total Subject to VAT (in Grand Total currency)
- Total Non Subject to VAT (in Grand Total currency)
- VAT Amount (in Grand Total currency)
- Grand Total, read only
- checkbox:
- if checked then Do not print Table Of Charges
! See also Arrival_Notice_Air
Acc Access Levels
Restriced Accounting Access
Credit Holds
Currency and Exchange Rates - All Aspects (except viewing)
Unit Types - All Aspects - This is not being used in the system currently. --Denise 09:08, 21 November 2011 (EST) See 3123
Charge Codes - All Aspects
Purchase invoices - deleting
Mid Level Accounting Access
Entering and Editing Vendor/Customer
Approving Credit notes
Add Credit Facilities in CT
Currency and Exchange Rates - viewing
Non- Restriced Accounting Access
Purchase invoices - adding, editing
Reports - all aspects
Address Book Bill To Tab
Display Exchange Rates Checkbox
- Display exg rates or not on Sales invoice
(todo: explain....)
Acc Client Profile
Business Requirements
We need to maintain a number of accounting related parameters in Client Company profile.
Credit Terms:
- Credit terms are the time limits you set for your customers' promise to pay for their merchandise or services received. (in number of days)
Credit Status:
- (low, severe, etc)
Credit Limit:
- Sales invoice total ??? (in USD)
Depending on values above system would take appropriate action after operator creates CT/M for given client.
This is "Acc Info" section of Client Profile.
Path: Admin > Clients > Acc Info
Version 2.0
1) Dropdowns "credit status", "cr limit", "cr terms" need to be managed through Admin
2) Add functionality related to "credit status", "cr limit", "cr terms": if bad credit status then CT must be approved by manager.
VAT
Business Needs and Requirements
Systems Design
Summary
User Interface and Functionality
VAT option for office profile
- "VAT Enabled" checkbox
- "VAT Amount (%)" textfield
- see Figure 1
TOC with VAT on Sales Inv / Imp Tab
- IF logged in user is from Office where VAT=Y
- THEN TOC on Sales Invoice / Imp Tab should have VAT related features on it
- see Figure 2
- this table is used in:
- Sales Invoice
- Freight Invoice (amendment to Arrival Notice)
Figures
Figure 1. VAT Office profile
Figure 2. TOC with VAT on Sales Inv / Imp Tab
History
Hide "Unit Types" from Acc Menu
Mantis: 3123
Unit Types is not being used in the system currently. It was used for Charge-Codes early, but now are not. It was suggested that hiding access to Unit Types window, rather then delete it completely, because it could be useful in future.
