Acc Reports CTs With No Inv
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See User Guide here: CTs With No Invoices
Biz Req
This report helps to "catch" invoices that for some reson never being billed or never being mapped into any purchase amounts.
Summary
- CTs With No Invoices report is accounting report.
- It is a list of shipments (CTs) which can be selected from DB by the #Hard Coded conditions.
- These sets of conditions correspond to their #Report Types.
Report Types
- CTs with Unbilled Sales
- CTs with a Loss
- CTs without Purchase Invoices
- CTs without Sales Invoices
Hard Coded conditions
Todo (Tracie):
- review all conditions to make sure they are up to date
CTs with Unbilled Sales
CT should appear on this report if:
- CT is NOT billed – (If at least one Sales Invoice does not exist (No sales invoice was issued against CT))
- AND
- There is "PI" amount > 0 posted against CT
NOTES:
- If a CT record does not reflect a purchase invoice against it, it is not required to have a sales invoice against it. If no Purchase Invoice is issued against the CT record, the shipment should NOT show on the report.
- The system should not recognize internal invoices as a sales invoice for this report. If a CT records only has an internal invoice and no sales invoice the shipment SHOULD show on this report.
CTs with a Loss
- If the Sales invoice exceeds the Purchase Invoice, the record should NOT show on the report.
- The shipment should not be considered "Billed complete", until the total Sales invoices is greater than the total Purchase invoices.
- If a record contains a Sales Invoice that is equal to or less then the Purchase Invoice, the record SHOULD show on the report.
CT should appear on this report if:
The total "purchase number" is equal to or greater then the total "sales number" for this CT.
- "purchase number" - purchase amount associated with this CT. In many cases it is a portion of purchase invoice proportional to weight or volume (see more here: Purchase_Invoices_CT2_component#Charge_Base)
- "sales number" - sales amount associated with this CT
- NOTE (!): Currently if CT is a part of a group then system will not properly allocate portion of this amount and report 0 amount (this will be fixed in the future).
CTs without Purchase Invoices
CT should appear on this report if at least one condition is satisfied:
- CT is billed - see Billed CT Status
- OR
- 0 lines posted against CT in any PI in the system
CTs without Sales Invoices
- No sales invoice was issued against CT
Filters
- Report Types: group of radio buttons that correspond to the Report Types
- CT Created on Date: from / to date calendar
- NOTE: CT Created on Date: = GenTab.17. Notification Date:
- NOTE: if both dates empty it means do not apply any date filter (no restriction on dates)
Action Controls
- Reset Form > clear all filter
- Generate Result > HTML result(s) with CT#links and paging
- Go back > go back to the previous page
- Download to Excel > Excel report with CT# links
Output
3 columns:
- CT (link)
- Client Company
- Jaguar Office
- CTs with Unbilled Sales: The report should show the Jaguar Office that has entered to largest PI in an additional column on the report.
- CTs with a Loss: The report should include the Jaguar Office reflecting the loss.
- If multiple offices show a loss or show purchase invoices without sales invoices – the office showing the largest loss should be the one included on the report.
- CTs without Purchase/Sales Invoices: Jaguar Office where was issued CT.
With paging.
With download to xls.
Excel format
Same as HTML (ZUL)
Solution ver 1
CTs With No Invoices
HTML output:
XLS output:
CTs with a loss
Solution ver 2
Create a dashboard version of this report (just for "CTs with a Loss option").
"CTs with a Loss option" should appear as option in Report scheduler.
Option to be DR or email.
Make "created from/to" required filter.
Level 1
Counter: number of CTs that satisfy criteria (with hyperlink to next level)
Level 2
TBD in the next ver. None in this.
Level 3
HTML, with xls download option. Columns:
CT# Client company MaxPI USD profit/loss Date CT created Origin country Dest country MOT
Ver 3
Add Lev 2 as defined for all AR reports.
Option to "clear" CT from above list
History
m1894
- Report conditions has been clarified. Verify that report satisfy #Hard Coded conditions. If not fix it.
- spec updated? Yes
0002157: (Reps) (CTs With No Inv) Add "Unbilled Sales" report type. Rename some labels
- tweak: 0002157: (Reps) (CTs With No Inv) Add 2 report types: “CT with Unbilled Sales”, “CT with a Loss”
- spec updated? No