Acc Etc

From UG

Contents 1 Info 2 Freight Invoice Section On Arrival Notice 2.1 Business Needs and Requirements 2.2 Table Of Charges 3 Acc Access Levels 3.1 Restriced Accounting Access 3.2 Mid Level Accounting Access 3.3 Non- Restriced Accounting Access 4 Address Book Bill To Tab 5 Acc Client Profile 5.1 Business Requirements 5.2 Version 2.0 6 Billed CT Status

Info

0000953

This mantis contains bits an pieces related to accounting.

Freight Invoice Section On Arrival Notice

Business Needs and Requirements

This section will serve as an invoice to a broker who in turn will bill a customer.

Still operator will issue Sales Invoice (through the Invoice Tab) with the same set of charges. He can do it because Import tab "remembers" charges.

Invoice is issued for 2 reasons:

• to enter charges into Jaguar accounting system (QuickBooks in NY) we need "invoice number" and Arrival Notice does not have invoice number
• same as above on a side of a customer

??? Potential for error! operator can edit TOC on template. Also can edit Import Tab TOC after these charges have been printed on Arrival Notice.

Who is using:

• This is often used in France
• Phi for Basic Fun

• This is an amendment to Arrival Notice Air and Ocean.
• There is an optional section on these 2 documents.
• see Fig File:Freight_Invoice_Template.JPG

Table Of Charges

• Description:
  • Imp Tab.TOC.lineX.CC Descr

• Currency:
  • Imp Tab.TOC.lineX.Curr

• Amount:
  • Imp Tab.TOC.lineX.Amount
  • (alex: why editable??? Simon: for now keep it as is )

• Totals - should display all totals and VAT lines as on Imp Tab:
  • Sub-Total (in every currency used)
  • Total Subject to VAT (in Grand Total currency)
  • Total Non Subject to VAT (in Grand Total currency)
  • VAT Amount (in Grand Total currency)
  • Grand Total, read only

• checkbox:
  • if checked then Do not print Table Of Charges

! See also Arrival_Notice_Air

Acc Access Levels

Restriced Accounting Access

Credit Holds

Currency and Exchange Rates - All Aspects (except viewing)

Unit Types - All Aspects

Charge Codes - All Aspects

Purchase invoices - deleting

Mid Level Accounting Access

Entering and Editing Vendor/Customer

Approving Credit notes

Add Credit Facilities in CT

Currency and Exchange Rates - viewing

Non- Restriced Accounting Access

Purchase invoices - adding, editing

Reports - all aspects

Address Book Bill To Tab

Display Exchange Rates Checkbox

• Display exg rates or not on Sales invoice

(todo: explain....)

Acc Client Profile

Business Requirements

We need to maintain a number of accounting related parameters in Client Company profile.

Credit Terms:

• Credit terms are the time limits you set for your customers' promise to pay for their merchandise or services received. (in number of days)

Credit Status:

• (low, severe, etc)

Credit Limit:

• Sales invoice total ??? (in USD)

Depending on values above system would take appropriate action after operator creates CT/M for given client.

This is "Acc Info" section of Client Profile.

Path: Admin > Clients > Acc Info

Version 2.0

1) Dropdowns "credit status", "cr limit", "cr terms" need to be managed through Admin

2) Add functionality related to "credit status", "cr limit", "cr terms": if bad credit status then CT must be approved by manager.

Billed CT Status

• Indiv CT:
  • If at least one pdf Sales Invoice exists (was issued against CT) then the record is Billed.
• Grouped CTs:
  • When sales invoice is issued against entire “classic” (not virtual) CT group then only for those grouped CTs which were selected in "Select Shipments in Group" window should “register” this invoice. And only they (selected CTs) would be considered Billed.