OS

From UG

Contents 1 Info 2 Definitions 3 Business Need 4 Business Analysis and Requirements 4.1 Current Biz Process 4.2 Phases 5 Solution 5.1 Admin 5.2 CT New Fields 5.3 Master Editor 5.3.1 Master New Fields 5.3.2 Master Context Menu 5.3.3 Master Doc Tab 5.3.4 Master Comments Tab 5.3.5 Master Validations 5.4 Types Of Messages 5.4.1 Booking Request 5.4.2 Booking Confirmation 5.4.3 Ocean Shipping Instructions 5.4.4 Shipment Status 5.5 Message Exchange Scenarios 5.6 Message Transport level 5.7 Email Notifications 5.8 Reports 5.8.1 Option 1 5.8.2 Option 2 5.8.3 Option 3 5.9 Log 6 SOWs 6.1 SOW 1 Admin 6.2 SOW 2 Master Editor 6.3 SOW 3 Messaging 6.4 SOW 4 Email Notifications 6.5 SOW 5 Reports 6.6 SOW 6 Log

Info

Mantis parent: 4172

Mantis Category: Ocean Status

Wiki category: Category:Ocean Status - see all related wikis there

Definitions

• GLN - platform that is intermediary between Jaguar and all carriers for message exchange

• Descartes - EDI vendor who owns GLN

Business Need

Core needs is to automate the following:

1. book ocean with carrier
2. send Shipping Instructions to carrier
3. receive updates from carrier

Business Analysis and Requirements

Current Biz Process

Currently operators book with and get updates from ocean carriers manually. After that they manually update CT/Master record with the information they received.

Phases

Phase one will cover OOCL carrier only.

Solution

Admin

Add the following entities into the system manageable through Admin or Property file:

• GLN FTP credentials: url, uname, pwd
• List of steamshiplines participating: On/Off switch
• email notification groups
• ISO container size/types
• contract number+account bullet to Steamshipline entity (lane specific)
• commodity customs codes table (selected when SKU is defined)

CT New Fields

Add this attribute to commodity table (for each line):

• HTS # (commodity customs code)
  • dropdown
  • list of codes is defined in Admin

Master Editor

Master New Fields

Add new fields:

• Temperature Requirement (if RF containers are requested)
• Cargo Cut Off Date
• Documentation Cut Off Date
• CY open date
• CV cut-off date
• MBL Type (original / express)
• AES (Export Declaration #) ex USA
• AMS / ACI code
• Any wood packing material

Master Context Menu

Add Booking Request button to initiate GLN 300 message.

Master Doc Tab

• modify MBL template to accomodate new fields
• on "generate report" send GLN 304

Master Comments Tab

Post all events/updates related to all messages here.

Master Validations

• Add required fields for transmissions - exact list TBD.

• Add validations related to message sequencing:
  • prohibit sending Shipping Instructions before Booking Request

Types Of Messages

This is a list of EDI messages being used here to exchange info between Jaguar and Steamshiline through Descartes GLN - see below.

Booking Request

• see GLN 300
  • The shipper or forwarder can use this transaction set to reserve cargo space.
  • Also used for Booking Update and Booking Cancellation

Booking Confirmation

• see GLN 301
  • This message is used to confirm the Booking Request (Message 300).

Ocean Shipping Instructions

• see GLN 304
  • This message supplies the same information as the Shipper's Letter of Instruction. It provides all the information necessary to prepare and distribute a contract of carriage (ocean bill of lading and other shipping documents).

Shipment Status

• GLN 315
  • This message is used to report status or event details (cargo receipt, departure and arrival) for individual shipments.

Message Exchange Scenarios

• Scenario One (main):

1) Jag operator initiates Booking Request 300
        Jaguar -> GLN -> Steamshipline

2) Steamshipline responds with Booking Confirmation 301
        Jaguar <- GLN <- Steamshipline 

3) Jag operator sends Ocean Shipping Instructions 304 
        Jaguar -> GLN -> Steamshipline 

4) Steamshipline sends Shipment Status 315 with Actual Departure Date: 
        Jaguar <- GLN <- Steamshipline

5) Steamshipline sends Shipment Status 315 with Actual Arrival Date: 
        Jaguar <- GLN <- Steamshipline

Message Transport level

FTP protocol will be used on a transport level.

Location of Inbound and Outbound folders TBD.

FTP credentials are defined in Admin.

Email Notifications

Notify group defined in Admin when these messages are received:

• Booking Conf 301
• Status 315

Reports

Option 1

Increment existing List Masters report to enable operator to look at EDI activity for desired group of Masters singled out by applying certain filters such as Steamshipline and Estimated day of Departure or port.

Add these filters to List Masters:

• MOT
• Master#Steamshipline
• Master#Origin Terminal Estimated Date
• more filters TBD

Add these output fields:

• 300 message Status: yet, sent
• 301 message Status: confirmed, rejected, conditionally accepted, pending
• 304 message Status: yet, sent
• 315 message status: there are 10-20 possible values, show the last received
• more fields TBD

Option 2

Dashboard for exceptions (rejected messages, etc).

Details TBD.

Option 3

Impending cargo cut off report/dashboard.

Impending documents cut off report/dashboard

Log

Log all related events.

Human initiated:

• send 300
• send 304

EDI initiated:

• received 301
• received various 315

SOWs

SOW 1 Admin

mantis: TBD

dev: AK

spec: #Admin

SOW 2 Master Editor

mantis: TBD

dev: AK

spec: #Master Editor

SOW 3 Messaging

mantis: TBD

dev: Misha

spec: #Messaging

SOW 4 Email Notifications

mantis: TBD

dev: AK

spec: #Email Notifications

SOW 5 Reports

mantis: TBD

dev: Kostya

spec: #Reports

SOW 6 Log

mantis: TBD

dev: AK

spec: #Log