Vendor Inventory

From UG

Contents 1 Business Requirement 2 System Requirement 3 Steps 4 Figures 4.1 Figure 1. Vendor Inventory 4.2 Figure 2. Vendor Creates Item Inventory 4.3 Figure 3. Vendor Updates an existing Item Inventory for specific EM 4.4 Figure 4. Operator updates CT# with in-transit info 4.5 Figure 5. Operator updates CT# with delivery info 4.6 Figure 6. Create an Inventory report

Business Requirement

Elizabeth Arden would like to have a Vendor Inventory module that can track shipments that are on hand by vendors, in-transit, and on hand by external manufacturers to help the inventory planner process an order shipment plan.

System Requirement

• A portal for vendor to enter/update info for Inventory
• Vendor's visibility
• Inventory Report for Elizabeth Arden Planner

• Filters:
  • Item#
  • Supplier
  • EM(External Manufacturer)
• Result: HTML and xls
  • Item#
  • Item Desc
  • Item type
  • Supplier
  • EM(External Manufacturer)
  • US on hand
  • International on hand
  • In-transit - Land (truck mode)
  • In-transit - Air (Air mode)
  • In-transit - Sea (Ocean mode)
  • EM on hand
  • EA on hand

• Update log for updated information by vendor

• Column heading color code:
  • Column updated in the last 7 days - green
  • Column updated in the last 15 days - yellow
  • Column not updated in the last 30 days - red
• pop-up window for detail updated info
  • Updated by: user profile (vendor)
  • Updated date: dd- mon -yyyy
  • Detail updated: From last transaction to updated transaction information

Steps

Step 1

• Vendor logs on to the Inventory module

• Vendor's visibility: A vendor can only add, update, and view their specific inventory
  • For example, vendor A logs on to the system, vendor A can only see inventory that belongs to vendor A.

• Vendor adds:

• Item#
• Item Desc
• Item Type
• Supplier (read only vendor name, mapped from vendor user's profile)
• External Manufacturer (EM)
• Supplier USA on hand
• Supplier International on hand
• NOTE: the combination of Item# and EM are unique

Step 2

• Jaguar operator updates/creates a record from Ops to move shipment from supplier to destination (In-transit)

• Shipper (supplier)
• Consignee (EM)
• MOT
• Item#
• Item Desc
• Qty
• NOTE: the combination of Item# and EM are unique (this info will be checked against Vendor Inventory table in order for system to auto-update info for Inventory information)
• Qty value will be updated on Vendor Inventory In-transit columns on Inventory module
• Once the shipment is delivered (no longer in-transit) to destination (consignee/EM) on Inventory module
• Number of Qty from in-transit will be deducted and added to the destination (EM/EA) on hand on Inventory module
• US Total on hand: Number of Total USA shipments on hand including Supplier USA on hand will be updated on Inventory module
• ATP next 40 days: Number of Total in-transit shipments including International shipment on hand will be updated as available to promise on Inventory module
• Total pipeline : US Total on hand + ATP next 40 days on Inventory module
• See #Figure 1. Vendor Inventory
• See use cases figures below

Figures

Figure 1. Vendor Inventory

Figure 2. Vendor Creates Item Inventory

Figure 3. Vendor Updates an existing Item Inventory for specific EM

Figure 4. Operator updates CT# with in-transit info

Figure 5. Operator updates CT# with delivery info

Figure 6. Create an Inventory report