Purchase Invoices

(Difference between revisions)

Revision as of 18:19, 26 June 2009

1] System provides facilities for entering, editing, reporting on incoming (purchase) invoices (PI).
2] Related sub-components are:
- PI profile
- Incomplete PI Report
- Search PI Report

It consists of the following sections:

Vendor - single select, values = [Admin.AddrBook.VendorsTab];
- all categories V1, v2, … combined;
- default = blank

Receiving Office
Invoice#
Date – date/time – datebox and timebox, read-only
- default – current date and time (when new inv created)
- when opened for edit, date/time would be updated to current
Currency
Amount
Exchange Rate to USD (based on Date/time above)
Note

Charge Base Value (CBV) is a physical quality of the CT/Master and is a basis for calculating charges. For example, CBV for Air shipment is normally Chargeable Weight and CBV for Truck shipments is Gross Weight.

There are 4 types of CBV:
- chargeable_weight
- gross_weight
- volume/cbm
- CT_count

1) TOC is used to assign portions of total PI amount to specific CT or Master.

2) If there is at least one line in TOC then Total for TOC must be equal to PI total. If not then system will refuse to save invoice.

3) Typical use case for given line in TOC:

user selects Charge Code
system pre-fills Description (defined in CC Admin), Currency, M/I (defined in CC Admin)
if it is M then:
- system expects Master number to distribute charges
- system offers 2 textboxes for entering M itself and CT for entering any CT that is a part of M that we are looking for
- user enters amount
- this amount is mapped into M and split accordingly to CBV rules
if it is CT then 100% of amount would be mapped against that CT

@@ Line 53: / Line 53: @@
 === Table Of Charges (TOC) ===
-* It is used to assign portions of total PI amount to specific CT or Master and attach specific CT to that amount.
+) TOC is used to assign portions of total PI amount to specific CT or Master.
-* Total for TOC must be equal to PI total
-* After CC is selected system would pre-fill M or I into M/I dropdown. ''But this could be changed any time by user(next ver)''
+) If there is at least one line in TOC then Total for TOC must be equal to PI total. If not then system will refuse to save invoice.
-* case1: If M is selected system expects Master number identified (by entering M directly or any CT that is a part of Master). In this case Amount entered for current line would be split across CTs in this Master based on Charge Base Value (CBV).
-* case2: If CT is selected then charge would be mapped against that CT
+) Typical use case for given line in TOC:
+* user selects Charge Code
+* system pre-fills Description (defined in CC Admin), Currency, M/I (defined in CC Admin)
+* if it is M then:
+** system expects Master number to distribute charges
+** system offers 2 textboxes for entering M itself and CT for entering any CT that is a part of M that we are looking for
+** user enters amount
+** this amount is mapped into M and split accordingly to CBV rules
+* if it is CT then 100% of amount would be mapped against that CT
 ==Questions and Answers==