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Revision as of 20:37, 1 February 2012

Info

Mantis

0003321 [Profit Sharing Module]

Scope

Covers this one module - Profit Sharing Module.

Glossary

Business Requirements 1

Intro

This is as received from Module Owner.

General Requirements

A “Gross Margin split” is to be implemented between all offices in 2012.

For 2012, the Gross Margin split will follow the suggested rules listed below.

Please keep in mind, every client will be assigned an single “Owner Office”. This office is responsible for selling to and maintaining the relationship with the client and will receive benefits from the related sales through the Gross Margin split.

It is expected that CyberTrax will automatically generate the needed internal invoices which will distribute the Gross Margin to the correct office.

Files will automatically be closed down daily with set dates, after the actual date of departure, according to the mode of shipment as outlined in the table below:

However, functionality will also be provided so CT records can be closed down manually ahead of the ‘automated closing date’ and this is strongly encouraged.

Files can be opened after their system close date for changes by and approved group of users (management or super users), but it is expected this will be the exception.

If a file is “re-opened” after “closing”, it will need to be “closed” again – at which point a recalculation of the GM Margin Split will need to be processed again.

Ability to report on II’s issued automatically will be required, average time it takes for files to be closed, how many files are “re-opened” after closing etc.

Systems Requirements

Admin Section

1. Client Company to JFS Office link “Owner Office”

2. GM Split Models and Percentages table

3. Automated File Closing table (mode, days)

4. Manual file “lock” and “unlock” subject to user type access rights

Accounting Section

1. Ability to view / search automated invoices (report to see II’s only? Multiple lines on reports to see CT level details?

2. Scope requirements for a Gross Margin Split report (I believe we ALREADY HAVE a Gross Margin Split Report)

Automated Invoices

1. Generate automated “detail sheet” showing CT/Record transactional info

Ideally One Invoice between two offices, per day. Attached to that invoice is a ‘detailed report’ for what CT’s are included in the report.

Ops

1. Manual “lock file” feature, “unlock file” feature for selected users

2. Show II in P&L

KPI type reporting

Could we include a KPI type reporting in the Admin Tables?

For example:

Average time to lock files (per mode, office, team, client) with trending information
Average files ‘unlocked’ after ‘locked’ – weekly (per mode, office, team, client) w/trending

The idea is to keep KPI’s where they belong rather than clustering them (where they are not “critical”)

Calculation Models: Definitions

OO = Owner Office (Link/Table to be created)

EO = Export Office (identified by “export reference number”)

IO = Import Office (identified by “import reference number”

TO = Third party office (identified by “third party reference number”)

There is a Minimum of 1 “reference number” in a record, with a Maximum of 3 “reference numbers” in Cybertrax.

Reference Numbers: Found on General Tab of CT record (A, B, C)

The OO almost always plays one of the other roles (EO, IO, TO).\

Reference numbers are being automated (Tira is the SA for this task)

Calculation Models: RULES

“Handled by OO” means the OO is either the EO or IO If the “OO” is the “Third Party Reference” the OO did not “handle” the shipment.

60/40 rule

If the shipment is handled between two offices and one is the OO;

60% going to the OO (IO, or EO) and

40% going to the other (non OO) office (IO, or EO)

No TO office under this rule

45/45/10 rule

If a shipment is handled by an OO and a sister office is noted as the import or export office on the record with a third office handling other details,

45% of GM to the OO (IO, or EO);

45% to the handling office listed on the record and (IO, or EO – non OO)

10% to the 3rd office involved (TO, non OO)

TO cannot be = to OO under this rule

20/40/40 rule

If a shipment is not handled by an OO and two other office are listed as the export and import offices,

20% of GM to the OO (TO)

40% to each handling office (IO and EO)

TO must be = to OO under this rule

20/80 rule

If a shipment is handled by only one office but is not owned by that office,

20% of GM is attributed to the OO

80% to the handling office (IO, EO)

No TO Office under this rule

Only 1 office on the record (cannot be the OO)\

100% rule

– If a shipment is handled and owned by only one office, the only office listed in the ‘ref’ numbers is also the OO

100% GM goes to the OO

Only 1 office on the record (must be the OO)

Closing dates

Files will automatically be closed down daily with set dates, after the actual date of departure, according to the mode of shipment as outlined in the table below:

Air - 35 days

FCL - 60 days

LCL - 70 days

Truck - 35 days

The above need to be editable by ‘management’ with a record of updates.

Files can be opened after their system close date for changes by and approved group of users, but it is expected this will be the exception.

If a file is “closed” and then “opened” again – it needs to be “closed” (manually -> Action required e-mail? Something else? How do we identify a file that was “opened” and not “closed” again??).

When a file is “closed again” the file needs to be included in the next automated “GM Margin” calculation and invoicing.

Questions: File “closing” -> What updates should be allowed? Comments, Internal Comments? What else?

All in one place

Marc: Can we have all related functionality in one place in the system - admin, reports, etc.

SOW 1

0003322: [Profit Sharing Module] SOW 1 - part A - Sasha
0003403: [Profit Sharing Module] SOW 1 - part B - Misha

Add OO field to Client Company entity

Owners Office (OO) is a field that identify what Jaguar office is the OO for particular Client Company - see Client Companies.

Relationship is one to one.

Add this to "Part A." section on UI.

Identify and Display OO EO IO TO on Gen Tab

OO is identified by #Add OO field to Client Company entity

EO, IO, TO are identified by File Reference Numbers

See mock up below.

Add GM Split section to Admin

Add GM Split section to Admin. Under this add the following sub-sections.

Closing days

Represents pairs: MOT/Days.

Example:

Air - 35 days
FCL - 60 days
LCL - 70 days
Truck (all 3 sub-modes) - 35 days

GM Split rules

@@ Line 201: / Line 201: @@
 [[File:Gen Tab with EO IO OO TO.JPG]]
-=== Add GM Split section to Admin ==
+=== Add GM Split section to Admin ===
 Add GM Split section to Admin. Under this add the following sub-sections.

GMS