Acc Etc

From UG

Revision as of 14:16, 21 November 2011

Info

0000953

This mantis contains bits an pieces related to accounting:

• #Freight Invoice Section On Arrival Notice
• #Acc Access Levels
• #Address Book Bill To Tab
• #Acc Client Profile

Freight Invoice Section On Arrival Notice

Business Needs and Requirements

This section will serve as an invoice to a broker who in turn will bill a customer.

Still operator will issue Sales Invoice (through the Invoice Tab) with the same set of charges. He can do it because Import tab "remembers" charges.

Invoice is issued for 2 reasons:

• to enter charges into Jaguar accounting system (QuickBooks in NY) we need "invoice number" and Arrival Notice does not have invoice number
• same as above on a side of a customer

??? Potential for error! operator can edit TOC on template. Also can edit Import Tab TOC after these charges have been printed on Arrival Notice.

Who is using:

• This is often used in France
• Phi for Basic Fun

Figure: Freight_Invoice_Template (for NY office)

• This is an amendment to Arrival Notice Air and Ocean.
• There is an optional section on these 2 documents.
• see Fig File:Freight_Invoice_Template.JPG

Table Of Charges

• Description:
  • Imp Tab.TOC.lineX.CC Descr

• Currency:
  • Imp Tab.TOC.lineX.Curr

• Amount:
  • Imp Tab.TOC.lineX.Amount
  • (alex: why editable??? Simon: for now keep it as is )

• Totals - should display all totals and VAT lines as on Imp Tab:
  • Sub-Total (in every currency used)
  • Total Subject to VAT (in Grand Total currency)
  • Total Non Subject to VAT (in Grand Total currency)
  • VAT Amount (in Grand Total currency)
  • Grand Total, read only

• checkbox:
  • if checked then Do not print Table Of Charges

! See also Arrival_Notice_Air

Acc Access Levels

Restricted Accounting Access

Credit Holds

Currency and Exchange Rates - All Aspects (except viewing)

Unit Types - All Aspects - This is not being used in the system currently & it has been suggested to hide this menu item as it might be beneficial for future use. --Denise 09:08, 21 November 2011 (EST) See 3123

Charge Codes - All Aspects

Purchase invoices - deleting

Mid Level Accounting Access

Entering and Editing Vendor/Customer

Approving Credit notes

Add Credit Facilities in CT

Currency and Exchange Rates - viewing

Non- Restriced Accounting Access

Purchase invoices - adding, editing

Reports - all aspects

Address Book Bill To Tab

Display Exchange Rates Checkbox

• Display exg rates or not on Sales invoice

(todo: explain....)

Acc Client Profile

Business Requirements

We need to maintain a number of accounting related parameters in Client Company profile.

Credit Terms:

• Credit terms are the time limits you set for your customers' promise to pay for their merchandise or services received. (in number of days)

Credit Status:

• (low, severe, etc)

Credit Limit:

• Sales invoice total ??? (in USD)

Depending on values above system would take appropriate action after operator creates CT/M for given client.

This is "Acc Info" section of Client Profile.

Path: Admin > Clients > Acc Info

Version 2.0

1) Dropdowns "credit status", "cr limit", "cr terms" need to be managed through Admin

2) Add functionality related to "credit status", "cr limit", "cr terms": if bad credit status then CT must be approved by manager.

VAT

Business Needs and Requirements

Systems Design

Summary

User Interface and Functionality

VAT option for office profile

• "VAT Enabled" checkbox

• "VAT Amount (%)" textfield

• see Figure 1

TOC with VAT on Sales Inv / Imp Tab

• IF logged in user is from Office where VAT=Y

THEN TOC on Sales Invoice / Imp Tab should have VAT related features on it

• see Figure 2

• this table is used in:
  • Sales Invoice
  • Freight Invoice (amendment to Arrival Notice)

Figures

Figure 1. VAT Office profile

Figure 2. TOC with VAT on Sales Inv / Imp Tab

History

Hide "Unit Types" from Acc Menu

Mantis: 3123

Unit Types is not being used in the system currently. It was used for Charge-Codes early, but now are not. It was suggested that hiding access to Unit Types window, rather then delete it completely, because it could be useful in future.