Acc Reports CTs With No Inv

From UG

Revision as of 16:32, 18 October 2011

Info

• http://ct.jaguarfreight.com/mantis/view.php?id=2303

See User Guide here: CTs With No Invoices

Biz Req

This report helps to "catch" invoices that for some reson never being billed or never being mapped into any purchase amounts.

Summary

• CTs With No Invoices report is accounting report.
• It is a list of shipments (CTs) which can be selected from DB by the #Hard Coded conditions.
• These sets of conditions correspond to their #Report Types.

Report Types

• CTs with Unbilled Sales
• CTs with a Loss
• CTs without Purchase Invoices
• CTs without Sales Invoices

Hard Coded conditions

Todo (Tracie):

• review all conditions to make sure they are up to date
  • see http://ct.jaguarfreight.com/wiki/2157_rfd#.E2.80.9CCT_with_a_Loss.E2.80.9D and

CTs with Unbilled Sales

CT should appear on this report if:

• CT is NOT billed – (If at least one Sales Invoice does not exist (No sales invoice was issued against CT))

AND

• There is "PI" amount > 0 posted against CT

NOTES:

• If a CT record does not reflect a purchase invoice against it, it is not required to have a sales invoice against it. If no Purchase Invoice is issued against the CT record, the shipment should NOT show on the report.
• The system should not recognize internal invoices as a sales invoice for this report. If a CT records only has an internal invoice and no sales invoice the shipment SHOULD show on this report.

CTs with a Loss

• If the Sales invoice exceeds the Purchase Invoice, the record should NOT show on the report.
• The shipment should not be considered "Billed complete", until the total Sales invoices is greater than the total Purchase invoices.
• If a record contains a Sales Invoice that is equal to or less then the Purchase Invoice, the record SHOULD show on the report.

CT should appear on this report if:

The total "purchase number" is equal to or greater then the total "sales number" for this CT.

• "purchase number" - purchase amount associated with this CT. In many cases it is a portion of purchase invoice proportional to weight or volume (see more here: Purchase_Invoices_CT2_component#Charge_Base)

• "sales number" - sales amount associated with this CT
  • NOTE (!): Currently if CT is a part of a group then system will not properly allocate portion of this amount and report 0 amount (this will be fixed in the future).

CTs without Purchase Invoices

CT should appear on this report if at least one condition is satisfied:

• CT is billed - see Billed CT Status

OR

• 0 lines posted against CT in any PI in the system

CTs without Sales Invoices

• No sales invoice was issued against CT

Filters

• Report Types: group of radio buttons that correspond to the Report Types
• CT Created on Date: from / to date calendar
• NOTE: CT Created on Date: = GenTab.17. Notification Date:
• NOTE: if both dates empty it means do not apply any date filter (no restriction on dates)

Action Controls

• Reset Form > clear all filter
• Generate Result > HTML result(s) with CT#links and paging
  • Go back > go back to the previous page
  • Download to Excel > Excel report with CT# links

Output

3 columns:

• CT (link)
• Client Company
• Jaguar Office
  • CTs with Unbilled Sales: The report should show the Jaguar Office that has entered to largest PI in an additional column on the report.
  • CTs with a Loss: The report should include the Jaguar Office reflecting the loss.
    • If multiple offices show a loss or show purchase invoices without sales invoices – the office showing the largest loss should be the one included on the report.
  • CTs without Purchase/Sales Invoices: Jaguar Office where was issued CT.

With paging.

With download to xls.

Excel format

Same as HTML (ZUL)

Solution ver 1

CTs With No Invoices

HTML output:

XLS output:

CTs with a loss

Solution ver 2

Create a dashboard version of this report (just for "CTs with a Loss option").

"CTs with a Loss option" should appear as option in Report scheduler.

Option to be DR or email.

Make "created from/to" required filter.

Level 1

Counter: number of CTs that satisfy criteria (with hyperlink to next level)

Level 2

TBD in the next ver. None in this.

Level 3

HTML, with xls download option. Columns:

CT#
Client company
MaxPI
USD profit/loss
Date CT created
Origin country
Dest country
MOT

Ver 3

Add Lev 2 as defined for all AR reports.

Option to "clear" CT from above list

History

m1894

• Report conditions has been clarified. Verify that report satisfy #Hard Coded conditions. If not fix it.
• spec updated? Yes

0002157: (Reps) (CTs With No Inv) Add "Unbilled Sales" report type. Rename some labels

• tweak: 0002157: (Reps) (CTs With No Inv) Add 2 report types: “CT with Unbilled Sales”, “CT with a Loss”
• spec updated? No

0003192: (Acc Report: CTs With No Inv) (CTs with a Loss option) Create a dashboard version of this report