File Reference Numbers

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Revision as of 18:08, 20 September 2011

Info

parent: 0000100: (Ops Misc)

Glossary

Business Needs

Core need

Automate the assignment of file reference numbers to CT records (Jaguar export ref, import ref, third party ref), to take the burden off individual operators. As well by managing this somewhere inside of the CT2 Admin menu, they do not keep a separate log book per office to record these numbers.

Requirements

These fields are are found on the CT records Gen tab, see CT_bo#References.

Have CT automatically generate/create Jaguar's file ref #’s
Allow user to add new file sequences
Add reporting capabilities
- to report on the file sequence individually or corporately per office
Have some sort of admin ability for each office to set their sequence numbers, with the ability to create new sequences as each office has their own specific sequence. See #File_Reference_Number_Sequence_per_Office

Note phase I functionality would be for the user themselves to select which file reference sequence to apply to their shipment upon CT creation. With phase II for CT to auto assign these sequences according to ops user groups.

File Reference Number Sequence per Office

Each Jaguar office has a sequence of file reference #'s that they use to identify how their office is involved in the shipment, if they are arranging the import or export. Below are the current file ref sequences according to each office and how they are determined:

Jag NY file reference sequence

JFS NY – their file ref #'s are per Client Company, which is according TO the operation team that handles that specific client company.

Elizabeth Arden Import file ref #'s
- They begin with the number 87
- Currently they are 5 numbers long
- They end with a 2 letter code according to the MOT
  - Ocean Imports = SI
  - Air Imports = AI
    - IE: 87XXXXXSI

Elizabeth Arden Export file ref #'s
- They begin with the number 82
- Currently they are 5 numbers long
- They end with a 2 letter code according to the MOT
  - Ocean Exports = SE
  - Air Exports = AE
    - IE: 87XXXXXSE

Elizabeth Arden Domestic Trucking file ref #’s
- They begin with the letters DO
- Currently they are 5 numbers long
  - IE: DOXXXXX

Hanover Trucking records (Domestic, Air & Ocean) file ref #’s
- They begin with the letters HDO
- Currently they are 3 numbers long
  - IE: HDOXXX

Coty Import file ref #'s
- They begin with the numbers 89
- Currently they are 5 numbers long
- They end with a 2 letter code according to the MOT
  - Ocean Imports = SI
  - Air Imports = AI
    - IE: 89XXXXXSI

All other client companies Import file #'s
- They begin with 88
- Currently they are 5 numbers long
- They end with a 2 letter code according to the MOT
  - Ocean Imports = SI
  - Air Imports = AI
    - IE: 88XXXXXSI

Consolidation Import files from other Jaguar office’s
- They begin with 86
- Currently they are 5 numbers long
- They end with a 2 letter code according to the MOT
  - Ocean Imports = SI
  - Air Imports = AI
    - IE: 86XXXXXSI

All other Export file #'s, including client company Coty
- They begin with 81
- Currently they are 5 numbers long
- They end with a 2 letter code according to the MOT
  - Ocean Exports = SE
  - Air Exports = AE
    - IE: 81XXXXXSE

Jag UK file reference sequence

JFS UK - their file ref #'s are per mode of transportation, irrespective of the client company.

General Air Export
- They begin with 11AE
- Currently they are 6 numbers long
- They end with the CT #
  - IE: 11AEXXXXXX

General Sea Import
- They begin with 22SI
- Currently they are 6 numbers long
- They end with the CT #
  - IE: 22SIXXXXXX

Consolidation
- They begin with 44CO
- Currently they are 6 numbers long
- They end with the CT #
  - IE: 44COXXXXXX

General Sea Export
- They begin with 12SE
- Currently they are 6 numbers long
- They end with the CT #
  - IE: 12SEXXXXXX

General Air Import
- They begin with 21AI
- Currently they are 6 numbers long
- They end with the CT #
  - IE: 21AIXXXXXX

Jag FR file reference sequence

JFS FR – their file ref #’s are per mode of transportation as follows, irrespective of the client company.

AIR EXPORT
- They begin with AE, then the year and the month
- Currently they are 7 numbers long
- They end with 3 numbers
  - IE: AE1108XXX Note: 2011 = the year & 08 = the month of August

AIR IMPORT
- They begin with AI, then the year and the month
- Currently they are 7 numbers long
- They end with 3 numbers
  - IE: AI1108XXX

SEA EXPORT
- They begin with SE, then the year and the month
- Currently they are 7 numbers long
- They end with 3 numbers
  - IE: SE1108XXX'

SEA IMPORT
- They begin with SI, then the year and the month
- Currently they are 7 numbers long
- They end with 3 numbers
  - IE: SI1108XXX

DOMESTIC TRUCK
- They begin with RE, then the year and the month
- Currently they are 7 numbers long
- They end with 3 numbers
  - IE: RE1108XXX

Jag HK file reference sequence

JFS HK – their file ref #’s, which they call Job numbers, and are per mode of transportation, irrespective of the client company.

Air Export
- They begin with HK for the office, then the year
- Then the # 1, which defines this as an Air export
- Currently they are 5 numbers long
  - IE: HK111XXXXX Note: “HK” stands for JFS HK & “11” stands for 2011, then the number 1 for Air exports

Air Import
- They begin with HK for the office, then the year
- Then the letter D & the # 2, which defines the shipment as an Air import
- Currently they are 5 numbers long
  - IE: HKD112XXXXX

Ocean Export
- They begin with HK for the office, then the year
- Then the letter D & the # 3, which defines this as an ocean export
- Currently they are 5 numbers long
  - IE: HKD113XXXXX

Ocean Import
- They begin with HK for the office, then the year
- Then the letter D & the # 4, which defines this as an ocean import
- Currently they are 5 numbers long
  - IE: HKD114XXXXX

Jag Shenzhen file reference sequence

JFS SZX - their file ref #’s, which they call Job register, are per mode of transportation, irrespective of the client company.

Air export

SZ111xxxxx

Air import

SZ112xxxxx

Ocean export

SZ113xxxxx

Ocean import SZ114xxxxx

“SZ” stands for JFS SZX & “11” stands for 2011

@@ Line 189: / Line 189: @@
 ==== Jag Shenzhen file reference sequence ====
-JFS SZX - their file ref #’s, which they call Job register, are per mode of transportation as follows:
+JFS SZX - their file ref #’s, which they call Job register, are per mode of transportation, irrespective of the client company.
-SZ111xxxxx = Air export
+*Air export
-SZ112xxxxx = Air import
-SZ113xxxxx = Ocean export
+SZ111xxxxx
-SZ114xxxxx = Ocean import
+*Air import
+SZ112xxxxx
+*Ocean export
+SZ113xxxxx
+Ocean import
+SZ114xxxxx
 “SZ” stands for JFS SZX & “11” stands for 2011