Rates db Ocean FCL

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Revision as of 19:48, 29 June 2011

Info

0002962: [Rates DB] Implement phase2 for MOT Ocean FCL and LCL
Rates DB
Rates DB Air

Glossary

Summary

What are we trying to achieve? What are the main goals of this module?

Core need

See Rates DB.

Core functionality

See Rates DB.

Detailed Requirements and Related Information

Charge codes related to Rates db Ocean FCL

Current business process

NY Office

Like air rate management, research, and quoting is handled by the Isales team.

Contracted Rates

NY manages all of the contracted rates for:

TPWB (Trans Pacific West Bound)
TAWB (Trans Atlantic West Bound)
TAEB (Trans Atlantic East Bound)

They have contracts in place with:

NYK (Nippon Yusen Kaisha)
OOCL (Orient Overseas Container Line)
Yang Ming
Evergreen
APL (American President Lines)
ANL, US Lines, and CMA CGM group
Cosco

All Contracts are received as a word documents via email.

When they are received, they are reviewed and if necessary negotiated. Once agreed upon, the contract is signed and filed with the steamship line.

Once the rate has been filed with the steamship line, the ISales department will forward this on to Management Dynamics to be entered into Rate Explorer.

Management Dynamics requires all contracts are received in Word documents.

Rate Explorer is the current program used to manage and research contracted rates.

Non-Contracted Rates

ACL is one steamship line that we are using, but we have no contract with.

ACL is only used going to two destinations:

Liverpool
Dublin

ACL will send a PDF attachment via email with rates for these destinations. These rates will be valid for 30 days.

This PDF will be used to determine the cost's within the 30 days of receiving it. If it is past the 30 days, the ISales team will email ACL for updated rates.

Occasionally a co-loader will be used for FCL shipments. This is not the preferred way, but sometimes they will be able to provide space on a vessel that we cannot book with the steamship line or offer lower rates then the steamship line.

They will email the co-loader for a rate or search the co-loaders website. The co-loader will email back with the rate listed in the email. Like spot rates for air shipments, this rate will be valid only for the specific shipment it is requested for.

London Office

Rates in the London office are managed by Anshu Maddan.

The London office does not deal with contracts. Instead they receive quotes from the steamship lines and if the rate is agreed to, they will file the rate with the steamship line.

These rates are usually updated once a month (in the beginning), but amendments can be sent at any time during the month.

They update an excel spreadsheet that is shared with Hong Kong and Paris with any rates that are FE to EU

All other rates are either maintained in a shared local folder, in there emails, or actual copies.

For shipments from US to EU or from EU to US, the rates are managed by the NY office, so the London office will only search rates in Rate Explorer. London does not have anything added to rate explorer.

For shipments from FE to US and FE to EU they can search the rates on the spreadsheet shared with Hong Kong.

For shipments from EU to FE they will search emails or the shared local folder.

Co-loaders rates are received and search in email exchanges. Like all the other office, the London office tries to avoid using co-loaders for FCL shipments.

Paris Office

The Paris office follows the same procedures as the London Office.

These procedures are handled by Inma.

Hong Kong Office

All of the operators in the Hong Kong office deal with rates.

They will all contact the steamship line directly if a rate is required.

The Hong Kong office is currently managing shipments for

TPEB

They have rates in place with

EMC
ANL
NYK
OOCL
MSC
APL

Future business process

Various types of Contracts and Tariffs And How to calculate rate from point A to point B