International Portal REQUIREMENTS

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Revision as of 21:02, 2 May 2011

Info

Related mantis#:
- 0002629: [Intl Portal] ... <proj>
- 0002892: [Intl Portal] Implement phase 1

Glossary

High Level requirement

The International web portal development should take into consideration the growing need for "Third party" access to CT2
Third Party access refers to customers, shippers, suppliers, agents, truckers etc. to whom partial access of CT2 data (creating records, adding/updating specific fields) is granted.
Each third party user type is then given some specific functionality (example of possible functionalities are listed in this article for International portal users).

For an example of a third party user type would be customer who could create a record to book a shipment...rather than sending the information to JFS for data entry by JFS staff.

Requirements Summary

JFS would like to have an International Web portal that can be easily configurable and flexible to suit all the third party users including all client companies. There are many different types of users, so each type of user can be specific in terms of configuration. In order to suit the specific needs of users, we should provide a system that can be easily configured through admin module to manage each type of users such as functionality, visibility, ability, etc.

Users should be able to manage their own UI setting for their view

Core need

Add additional user roles to CT2: International Shipper, Agent, Trucker, etc. Make as flexible as possible.

Core functionality

Add International Shipper role with related functionality

option to choose ability to create/edit/delete/view/clone shipments
option to select available fields from Admin (subset of fields)
- Which fields are available for shipper to create/edit or view...etc
option to create a shipper or a group of shippers
Ability to create a report for the shipment that shipper has visibility to
International shipper should be able to select/manage their own's user interface after the default functionality and value that were set in Admin
See detail: #International Shipper functionality

Add International Planner role with related functionality

option to validate/edit/view shipments
options for approval
- Auto approval
- Manual approval
- EDI automated validation to approve (future requirement)
- EDI to validate to upload (import data)
option to create a planner or a group of planners
options for fields to update/view shipments
options for each method of validation of shipments
Ability to create a report for the shipment that planner has visibility to
See detail: #International Planner functionality

Add Agent role with related functionality

option to choose ability to create/edit/delete/view/clone shipments
option to create CTs, list CTs and list Master that belongs to that particular agent
option to select available fields from Admin (subset of fields)
- Which fields are available for agent to create/edit or view...etc
option to create an agent or a group of agents
ability to create reports for only specific shipments that agent has visibility to
See detail: #Agent functionality

Add Trucker role with related functionality

option to edit/update/view shipments
option to select available fields from Admin (subset of fields)
- Which fields for a shipment that Trucker can see and/or edit
See detail: #Trucker functionality

Add Jaguar User role for extra functionality

Option to set for view/access shipments right based on filters:
- Office
- Geographic
- PO#
- PO Issued by
- Pick up Location
- Ship to Location
- Etc
Option to create master, add to master, change mode, edit fields of shipment
Option to create documents, upload documents and other ability that operators currently have such as Internal comment, Comment, Query...etc
- All functionality should be flexible enough to set for operator's shipment accessibility
Ability to select available fields from admin (subset of fields) as well as ability for edit or view only
option to create an individual Jaguar operator or a group of Jaguar operators with the same visibility
Each Jaguar operator should have at least a dashboard to show a list of approved shipments
See detail: #Jaguar operator functionality

Ability to add other roles with related functionality through Admin (possible? feasible?)

See detail: #Other roles functionality

Add some new common functionality (any role)

All CT2 fields should be available to manage on Admin for each role
Right access to fields per role (edit/delete/view etc)
Wizard report should be able to
See detail: #Common functionality

Requirements Details

International Shipper functionality

Each shipper can have different ability and right access to each shipment and list of shipment
Each shipper can create one or many modes of transportation even undefined mode
Each functionality can be set for each shipper's accessibility to use

For example shipper A can only view shipments for particular shipper's company and belong to particular client company or companies but shipper B can create/edit/delete/view/clone shipments for particular shipper's company and belong to particular client company or companies

Group of shippers can be created and each shipper can belong to a group of shippers that has the same functionality and the same right for accessibility and visibility

For example, shipper A has ability to edit field1 but shipper B doesn't have ability to edit field1 but field1 can be available to view
For example, shipper can create a shipment and has ability to select a mode of transportation (Undefined, Air, Ocean) that are available for the option or select undefined mode

Each field can be set to be available for particular shippers
option to create a shipper or a shipper group
- customized functionality, MOT, fields, etc can be set as a group of shipper. A shipper that links to the group will have the same ability and visibility as other in the same group.

International Planner functionality

Each planner can have different ability for approval of shipments

options for approval
- Auto approval
- Manual approval
  - Single step approval process
  - Double approval process (similar to EA Stamford feature)
    - Provide a location/tab/color code status/filters/possible location to show all shipments that requires an additional finalized approval or validation process.
- EDI automated validation to approve (future requirement)
  - This can be done by comparing ASN data against client's ERP data
    - For example, data can be PO#, Item code, quatity, date, etc (detail requirement will be defined in the future)
    - If it is match, then "approve/proceed"
    - If it is mismatch, then "review process to be determined"
- EDI to validate to upload (import data; similar to SKU to planner mapping upload)
  - JFS can receive daily reports (.xls, csv, .html etc) and upload to the system for approval status to validate ASN data
  - System should be able to validate and update the system from what JFS receives and uploads

Each planner can have different accessibility of shipment to approve for each mode of transportation

For example, plannerA can approve ocean shipment only, plannerB can approve ocean shipment for single step process and air shipments for double approval process as a basic planner, plannerC can approve all the modes of transportation that he has some accessibility to as a final approval planner, and plannerD can only view shipments only.

Each field can be set to be available for planner to validate/edit/view

Ability to create a report for the shipment that shipper has visibility to

Download to excel feature
- This should be managed in admin to enable/disable reporting on each data element - options for which fields to be available to display when the shipment has been approved for each mode on the shipment display and/or report.
- all CT2 fields such as Airway-bill from export tab, ports, airports, dates from export/import tab, container# from container table, confirmation custom clearance status, etc as it should be configurable to display on the portal as well as the report output list

option to create a planner or a planner group
- customized functionality, MOT, fields, etc can be set as a group of planner. A planner that links to the group will have the same ability and visibility as other in the same group.

Agent functionality

Each agent can have different setting for functionality, visibility, and right accessibility

This should be limited to creating a shipment record only for the shippers that would normally handle shipments for example Asia, Europe, Australia, South America, etc.
Purpose: having agents using CT is to tie up the business relationship, relieve our respective regional office of some data entries, offer them visibility and have the possibility to capture new local business

Each agent that is local for particular city, country will create a CT record - key in the booking information as well as the packing information and the shipping information
Each functionality and fields can be set whether it can be available for agent

option to choose ability to create/edit/delete/view/clone shipments
option to create CTs, list CTs and list Masters that belong to that particular agent
- Create CT - Agent ID must be attached to each CT created
- List CTs, List masters - only those shipments that assigned to the particular agent
option to select available fields from Admin (subset of fields)
- Which fields are available for agent to create/edit or view...etc
option to create some documents
- Which doc that agent can create. For example Jaguar Bill of Lading and HAWB must be issued by the respective JFS regional office with some exception (we can allow some countries such as Indonesia but not China for legal issue for their bill of lading. This will remain under a strict control of JFS regional office). The other documents (DO, Pick Up order, Arrival Notice) will be generated by the Agent on JFS behalf with their own letter head. It should be flexible interm of who can create which document.

option to create an agent or a group of agents
ability to create reports and using Where Is report for only specific shipments that agent has visibility to
option to choose ability to view/upload uploaded docs

Trucker functionality

Each trucker can have different setting for functionality, visibility and right accessibility for fields and shipments

Some trucker can only view the shipments that he has visibility to, but some trucker can update a field(s) such as Delivery by date field of shipment

Each trucker can see shipments that associate with the shipments that belong to that trucker company
option to create a trucker or a group of truckers
ability to create reports for only specific shipments that that particular trucker has visibility to

Jaguar operator functionality

Other roles functionality

Ability to add more roles in the system

Customize functionality, ability, accessibility, and visibility to fields and shipments through admin module (Power Admin)

Common functionality

Query
notification

Agent should be able to select/manage their own's user interface after the default functionality and value that were set in Admin
- For example, agent can select what they would like to see (subset of default shipments) shipments such as only show for shipments that has shipments that ship to particular ship to location.
- For example, ageny can change the view of shipment on their own user interface such as shipper would like to see shipment record that shows MOT, Pick up location, ship to location, and created on date columns on their own shipment list report screen

Q and A

Implementation

Pre Implementation Architect Notes

Written by Architect after previous section is completed.

Implementation Notes

To be written by Developer or BA by the time UAT is completed. Briefly defines what was implemented and how.

Post Implementation Architect Notes