Acc Etc

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[[Category:Acc]]
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[[Category: Acc]]
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== VAT ==
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== Info ==
 +
[http://mantis.jaguarfreight.com/mantis/view.php?id=953 0000953]
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=== VAT option for office profile ===
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This mantis contains bits an pieces related to accounting:
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* VAT radio (Y/N)
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* [[#Freight Invoice Section On Arrival Notice]]
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* [[#Acc Access Levels]]
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* [[#Address Book Bill To Tab]]
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* [[#Acc Client Profile]]
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* VAT % textfield
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== '''Freight Invoice Section On Arrival Notice''' ==
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* see Fig VAT_office_profile
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=== Business Needs and Requirements ===
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=== TOC with VAT on Sales Inv / Imp Tab ===
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This section will serve as an invoice to a broker who in turn will bill a customer.
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* IF logged in user is from Office where VAT=Y
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Still operator will issue Sales Invoice (through the Invoice Tab) with the same set of charges.
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THEN TOC on Sales Invoice / Imp Tab should have VAT related features on it  
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He can do it because Import tab "remembers" charges.
-
* see [[File:VAT_for_TOC.JPG]]
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Invoice is issued for 2 reasons:
 +
* to enter charges into Jaguar accounting system (QuickBooks in NY) we need "invoice number" and Arrival Notice does not have invoice number
 +
* same as above on a side of a customer
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== Acc Access Levels ==
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'''???''' Potential for error! operator can edit TOC on template. Also can edit Import Tab TOC after these charges have been printed on Arrival Notice.
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=== Restriced Accounting Access ===
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Who is using:
 +
* This is often used in France
 +
* Phi for Basic Fun
 +
 
 +
[[File:Freight_Invoice_Template.JPG|thumb|400px|Figure: Freight_Invoice_Template (for NY office)]]
 +
 
 +
* This is an amendment to Arrival Notice Air and Ocean.
 +
* There is an optional section on these 2 documents.
 +
* see Fig File:Freight_Invoice_Template.JPG
 +
 
 +
=== Table Of Charges ===
 +
 
 +
* Description:
 +
** Imp Tab.TOC.lineX.CC Descr
 +
 
 +
* Currency:
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** Imp Tab.TOC.lineX.Curr
 +
 
 +
* Amount:
 +
** Imp Tab.TOC.lineX.Amount
 +
** (alex: why editable??? Simon: for now keep it as is )
 +
 
 +
* Totals - should display all totals and VAT lines as on Imp Tab:
 +
** Sub-Total (in every currency used)
 +
** Total Subject to VAT (in Grand Total currency)
 +
** Total Non Subject to VAT (in Grand Total currency)
 +
** VAT Amount (in Grand Total currency)
 +
** Grand Total, read only
 +
 
 +
* checkbox:
 +
** if checked then Do not print Table Of Charges
 +
 
 +
! See also [[Arrival_Notice_Air]]
 +
 
 +
== '''Acc Access Levels''' ==
 +
 
 +
=== Restricted Accounting Access ===
Credit Holds
Credit Holds
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Currency and Exchange Rates - All Aspects (except viewing)
Currency and Exchange Rates - All Aspects (except viewing)
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Unit Types - All Aspects
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''Unit Types - All Aspects'' - '''This is not being used in the system currently & it has been suggested to hide this menu item as it might be beneficial for future use. --[[User:Denise|Denise]] 09:08, 21 November 2011 (EST) See [http://ct.jaguarfreight.com/mantis/view.php?id=3123 3123]'''
Charge Codes - All Aspects
Charge Codes - All Aspects
Purchase invoices - deleting
Purchase invoices - deleting
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=== Mid Level Accounting Access ===
=== Mid Level Accounting Access ===
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Reports - all aspects
Reports - all aspects
 +
== '''Address Book Bill To Tab''' ==
 +
 +
Display Exchange Rates Checkbox
 +
* Display exg rates or not on Sales invoice
 +
(todo: explain....)
 +
 +
== '''Acc Client Profile''' ==
 +
 +
=== Business Requirements ===
 +
 +
We need to maintain a number of accounting related parameters in Client Company profile.
 +
 +
Credit Terms:
 +
* Credit terms are the time limits you set for your customers' promise to pay for their merchandise or services received. (in number of days)
 +
 +
Credit Status:
 +
* (low, severe, etc)
 +
 +
Credit Limit:
 +
* Sales invoice total ??? (in USD)
 +
 +
 +
 +
Depending on values above system would take appropriate action after operator creates CT/M for given client.
 +
 +
This is "Acc Info" section of Client Profile.
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 +
Path: Admin > Clients > Acc Info
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=== Version 2.0 ===
 +
 +
1) Dropdowns "credit status", "cr limit", "cr terms" need to be managed through Admin
 +
 +
2) Add functionality related to "credit status", "cr limit", "cr terms": if bad credit status then CT must be approved by manager.
 +
 +
== '''VAT''' ==
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 +
=== Business Needs and Requirements ===
 +
 +
=== Systems Design ===
 +
 +
==== Summary ====
 +
 +
==== User Interface and Functionality ====
 +
 +
===== VAT option for office profile =====
 +
 +
* "VAT Enabled" checkbox
 +
 +
* "VAT Amount (%)" textfield
 +
 +
* see [[#Figure 1. VAT Office profile | Figure 1]]
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 +
===== TOC with VAT on Sales Inv / Imp Tab =====
 +
 +
* IF logged in user is from Office where VAT=Y
 +
: THEN TOC on Sales Invoice / Imp Tab should have VAT related features on it
 +
 +
* see [[#Figure 2. TOC with VAT on Sales Inv / Imp Tab | Figure 2]]
 +
 +
* this table is used in:
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** [[Sales Invoice]]
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** [http://mantis.jaguarfreight.com/wiki/Acc_Misc#Freight_Invoice_Section_On_Arrival_Notice Freight Invoice] (amendment to Arrival Notice)
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 +
=== Figures ===
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==== Figure 1. VAT Office profile ====
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[[File:VAT_office_profile.JPG]]
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==== Figure 2. TOC with VAT on Sales Inv / Imp Tab ====
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[[File:VAT_for_TOC.JPG]]
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 +
=== History ===
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 +
==== 0003123: (Acc Misc) Hide "Unit Types" from Acc Menu ====
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 +
Mantis: [http://ct.jaguarfreight.com/mantis/bug_update_page.php 3123]
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== Acc Client Profile ==
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'''''Unit Types''''' is not being used in the system currently. It was used for Charge-Codes early, but now are not. It was suggested that hiding access to Unit Types window, rather then delete it completely, because it could be useful in future.

Current revision as of 14:07, 31 October 2013


Contents

[edit] Info

0000953

This mantis contains bits an pieces related to accounting:

[edit] Freight Invoice Section On Arrival Notice

[edit] Business Needs and Requirements

This section will serve as an invoice to a broker who in turn will bill a customer.

Still operator will issue Sales Invoice (through the Invoice Tab) with the same set of charges. He can do it because Import tab "remembers" charges.

Invoice is issued for 2 reasons:

  • to enter charges into Jaguar accounting system (QuickBooks in NY) we need "invoice number" and Arrival Notice does not have invoice number
  • same as above on a side of a customer

??? Potential for error! operator can edit TOC on template. Also can edit Import Tab TOC after these charges have been printed on Arrival Notice.

Who is using:

  • This is often used in France
  • Phi for Basic Fun
Figure: Freight_Invoice_Template (for NY office)
  • This is an amendment to Arrival Notice Air and Ocean.
  • There is an optional section on these 2 documents.
  • see Fig File:Freight_Invoice_Template.JPG

[edit] Table Of Charges

  • Description:
    • Imp Tab.TOC.lineX.CC Descr
  • Currency:
    • Imp Tab.TOC.lineX.Curr
  • Amount:
    • Imp Tab.TOC.lineX.Amount
    • (alex: why editable??? Simon: for now keep it as is )
  • Totals - should display all totals and VAT lines as on Imp Tab:
    • Sub-Total (in every currency used)
    • Total Subject to VAT (in Grand Total currency)
    • Total Non Subject to VAT (in Grand Total currency)
    • VAT Amount (in Grand Total currency)
    • Grand Total, read only
  • checkbox:
    • if checked then Do not print Table Of Charges

! See also Arrival_Notice_Air

[edit] Acc Access Levels

[edit] Restricted Accounting Access

Credit Holds

Currency and Exchange Rates - All Aspects (except viewing)

Unit Types - All Aspects - This is not being used in the system currently & it has been suggested to hide this menu item as it might be beneficial for future use. --Denise 09:08, 21 November 2011 (EST) See 3123

Charge Codes - All Aspects

Purchase invoices - deleting

[edit] Mid Level Accounting Access

Entering and Editing Vendor/Customer

Approving Credit notes

Add Credit Facilities in CT

Currency and Exchange Rates - viewing


[edit] Non- Restriced Accounting Access

Purchase invoices - adding, editing

Reports - all aspects

[edit] Address Book Bill To Tab

Display Exchange Rates Checkbox

  • Display exg rates or not on Sales invoice

(todo: explain....)

[edit] Acc Client Profile

[edit] Business Requirements

We need to maintain a number of accounting related parameters in Client Company profile.

Credit Terms:

  • Credit terms are the time limits you set for your customers' promise to pay for their merchandise or services received. (in number of days)

Credit Status:

  • (low, severe, etc)

Credit Limit:

  • Sales invoice total ??? (in USD)


Depending on values above system would take appropriate action after operator creates CT/M for given client.

This is "Acc Info" section of Client Profile.

Path: Admin > Clients > Acc Info

[edit] Version 2.0

1) Dropdowns "credit status", "cr limit", "cr terms" need to be managed through Admin

2) Add functionality related to "credit status", "cr limit", "cr terms": if bad credit status then CT must be approved by manager.

[edit] VAT

[edit] Business Needs and Requirements

[edit] Systems Design

[edit] Summary

[edit] User Interface and Functionality

[edit] VAT option for office profile
  • "VAT Enabled" checkbox
  • "VAT Amount (%)" textfield
[edit] TOC with VAT on Sales Inv / Imp Tab
  • IF logged in user is from Office where VAT=Y
THEN TOC on Sales Invoice / Imp Tab should have VAT related features on it

[edit] Figures

[edit] Figure 1. VAT Office profile

File:VAT_office_profile.JPG

[edit] Figure 2. TOC with VAT on Sales Inv / Imp Tab

File:VAT_for_TOC.JPG

[edit] History

[edit] 0003123: (Acc Misc) Hide "Unit Types" from Acc Menu

Mantis: 3123

Unit Types is not being used in the system currently. It was used for Charge-Codes early, but now are not. It was suggested that hiding access to Unit Types window, rather then delete it completely, because it could be useful in future.

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