OS

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Revision as of 02:38, 8 October 2013 (edit) Alex (Talk | contribs) (→EDI Protocols) ← Older edit		Current revision as of 00:18, 16 November 2013 (edit) (undo) Alex (Talk | contribs) (→Terminology)
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-	[[Category:OpsMisc]]	+	[[Category:Ocean Status]]
	== Info ==		== Info ==
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	'''Mantis parent:''' 4172		'''Mantis parent:''' 4172
-	'''Mantis Category:''' Ocean Status	+	'''Mantis Category:''' proj: OS
-	== Contacts ==	+	'''Wiki category:''' [[:Category:Ocean Status]] - see all related wikis there
-	'''Eric Bossdorf'''	+	== Terminology ==
-	Descartes Systems Group	+
-	973-393-5008	+
-	ebossdorf@descartes.com	+
-	'''Eric Geerts'''	+	* '''Booking Request (BR)''' (aka 300) - document advising details of cargo and exporter's requirements of its physical movement (Estimated data).
-	Director, product management	+
-	Duwijckstraat 17	+
-	B-2500 Lier - Belgium	+
-	Tel +32 (0)3 800 06 00	+
-	Mobile +32 (0)499058781	+
-	Email address: egeerts@descartes.com	+
		+	* '''Shipping Instructions (SI)''' (aka 304) - same as BR but Actual and more detailed data.
-	== Schedule and Log ==	+	* '''VAN''' - A Value-added Network (VAN) is a hosted service offering that acts as an intermediary between business partners sharing standards based or proprietary data. In the context of this project we use VAN as an intermediary between Jaguar and all carriers for message exchange.
-	* sep 5 Th	+	* '''Descartes''' - EDI vendor, VAN
-	** contract w/ Descartes is signed, green light from Marc, started writing wiki	+
-	** due date - ASAP per Marc	+
-	* sep 13 Fri	+	* '''Cargosmart''' - EDI vendor, VAN
-	** tech training w/ Eric	+
-	* sep 10 - 20:    BA/training phase	+	* '''GLN''' - '''VAN''' owned by '''Descartes'''
-	* sep 23 - oct 4: SA/solution phase	+
-	== Definitions ==	+	== Business Analysis ==
-	== Training and Background Info ==	+	=== Core Business Need ===
-	Business:	+	Core need is to automate the following:
-	Technical:	+	# booking ocean with carrier
		+	# sending  Shipping Instructions to carrier
		+	# receiving updates from carrier
-	== Business Need ==	+	=== Current Biz Process ===
-	To be able to:	+	Currently operators submit BR/SI to ocean carriers through the following options:
-	# book ocean with ocean carriers	+	* online systems (OOCL, CargoSmart)
-	# subsequently receive updates electronically	+	* emails, xls
-	== Business Analysis and Requirements ==	+	Phone calls used to escalate absence of space.
-	=== Current Biz Process ===	+	They manually update CT/Master record with the Ocean Status information they received.
-	Currently operators book with and get updates from ocean carriers manually (TBD in details). After that they manually update CT record with the information they received. I suppose it is the following.	+	There are some specifics across the offices and operators/client companies:
-	Bookings:	+	* In HK Shipper is required to send BR/SI to Jag so then Jag forwards these docs to Carrier with minor changes
-	* ???	+
-	Updates:	+	* Some clients make decisions about what cargo to ship in the last moment. In such cases list of CTs in Master rec can be finalized also in the last moment. (HK and Arden in NY)
-	* actual date of departure from Origin Port	+
-	* actual arrival to Destination Port	+	== Solution ==
	=== Phases ===		=== Phases ===
-	Phase one will cover OOCL carrier only.	+	Phase one will cover possibly OOCL carrier only.
-	=== Technical Requirements ===	+	=== Admin ===
-	# We will do this through Descartes.	+	Add UI Admin for Ocean Status Module.
-	== Systems Analysis ==	+	See list of controls below:
-	== Solution ==	+	==== Admin Controls ====
		+
		+	===== FTP Credentials =====
		+
		+	? Should we also have a choice of protocol/port or post it as a constant?
		+
		+	* '''Address''' (sub-domain name?)
		+	** textbox
		+	** format/min/max TBD
		+
		+	* '''Login'''
		+	** textbox
		+	** format/min/max TBD
		+
		+	* '''Password'''
		+	** textbox
		+	** format/min/max TBD
		+
		+	Define above for:
		+	* test and prod environments (could be different)
		+	* inbound and outbound locations
		+
		+	... need to finalize above with Misha/AK/Vlad?
		+
		+	===== Frequency =====
		+
		+	Frequency (in min) we run Process that sends outgoing messages and checks for incoming
		+	* numerical / min = 1 / max = 1440  [Note: 1440 min = 24 hours]
		+
		+	===== Steamshiplines =====
		+
		+	Defines list of carriers that are currently connected for EDI exchange
		+	* multiselect
		+
		+	==== Connecting through VAN vs connecting directly ====
		+
		+	We are still considering options as far as how integrate:
		+	* option 1) through VAN
		+	* option 2) directly to Steamshiplines
		+	** in this case [[#FTP Credentials]] and [[#Process Frequency]] are defined per Steamshipline
		+
		+	==== Admin Misc ====
-	== SOWs ==	+	'''Location/name''' of this Admin in CT2 menu:
		+	* Admin > EDI > Ocean EDI
		+	* move all EDIs to Admin > EDI (EUAN/Air Status, D2L, Trendset)
-	== See Also ==	+	'''Restrict access''' to this Admin (add an option to user access table)
-	* [[Air Status EDI]]	+	=== Message Transport Level and Scheduled Process ===
-	=== Documentation ===	+	==== Message Transport level ====
-	xlsx files:	+	FTP protocol will be used on a transport level.
-	* [[File:CARRIER LIST SCAC.xlsx]]	+
-	* [[File:Codelists - SMF OCEAN - v01.18.xlsx]]	+
-	* [[File:Event codes.xlsx]]	+
-	* [[File:General elements and components.xlsx]]	+
-	* [[File:SMF-Ocean v01.39 E.xlsx]]	+
-	* [[File:UN TP 7065 .xlsx]]	+
-	pdf files:	+	Location of Inbound and Outbound folders TBD (Vendor speccific).
-	* [[:File:Ocean booking process 2.pdf]]	+
-	* [[File:WSAddressingForMyVan.pdf]]	+
-	xsd files:	+	FTP credentials are defined in [[#Ocean Status Admin]].
-	* [[File:SMFGSFAPI V2100.xsd]]	+
-	xml files:	+	==== Message process ====
-	* [[File:SMF booking response sample.xml]]	+
-	=== EDI Messages List ===	+	One process will send/receive all messages accordingly to [[#Process Frequency]] defined in Admin.
-	From http://www.seaboardmarine.com/SML/ui/EDI.aspx	+	=== Messages ===
-	EDI 300 - Ocean Reservation (Booking Request)	+	==== Message Flow ====
-	EDI 301 - Ocean Confirmation	+
-	EDI 304 - Ocean Shipping Instructions	+
-	EDI 310 - Ocean Freight Receipt and Invoice	+
-	EDI 315 - Ocean Status Details	+
		+	Message Exchange Scenario that covers all message types:
-	* Booking Request (Message 300)	+	day 1:  (Booking Request 300)          JAG -> VAN -> CARRIER
-	** The shipper or forwarder can use this transaction set to reserve cargo space.	+	.
		+	day 1:  (Booking Confirmation 301)    JAG <- VAN <- CARRIER
		+	.
		+	day 3:  (Booking Update 300)         JAG -> VAN -> CARRIER
		+	.
		+	day 3:  (Booking Confirmation 301)    JAG <- VAN <- CARRIER
		+	.
		+	day 10: (Shipping Instructions 304)  JAG -> VAN -> CARRIER
		+	.
		+	day 15: (Shipment Status 315)        JAG <- VAN <- CARRIER
		+	.
		+	day 35: (Shipment Status 315)        JAG <- VAN <- CARRIER
		+	.
		+	Note: VAN is optional
-	* Booking Confirmation (Message 301)	+	Specifics of each message are described in wikis below.
-	** This message is used to confirm the Booking Request (Message 300).	+
-	* Ocean Shipping Instructions (Message 304)	+	==== Booking Request ====
-	** This message supplies the same information as the Shipper's Letter of Instruction. It provides all the information necessary to prepare and distribute a contract of carriage (ocean bill of lading and other shipping documents).	+
		+	See [[EDI 300]]
-	* Manifest data (Message 309)	+	==== Booking Update and Cancellation ====
-	** This message is a summary of bills of lading on a manifest. It's currently being used to exchange information with several overseas governmental authorities.	+
		+	See [[EDI 300]]
-	* Automated Manifest System (AMS) with US Customs (Message 309)	+	==== Booking Confirmation ====
-	** This system transmits inbound cargo information to US Customs and receives cargo release/hold status from US Customs.	+
-	* Bill of Lading data and Ocean Invoice (Message 310)	+	See [[EDI 300]]
-	** This message includes all information normally found on a bill of lading, including freight charges.	+
-	* Arrival Notification (Message 312)	+	==== Ocean Shipping Instructions ====
-	** This message is used to notify Consignee of shipment arrival.	+
-	* Shipment Status (message 315)	+	See [[EDI 304]]
-	** This message is used to report status or event details (cargo receipt, departure and arrival) for individual shipments.	+
-	* Terminal Operations and Intermodal Ramp Activity (Message 322)	+	==== Shipment Status ====
-	** This message is used to communicate terminal and intermodal ramp activities (i.e. "ingates" and "outdates")	+
-	* Vessel Schedule and Itinerary (Message 323)	+	See [[EDI 315]]
-	** This message provides all information necessary to communicate the schedule and itinerary of an ocean vessel.	+

---

Current revision as of 00:18, 16 November 2013

Contents 1 Info 2 Terminology 3 Business Analysis 3.1 Core Business Need 3.2 Current Biz Process 4 Solution 4.1 Phases 4.2 Admin 4.2.1 Admin Controls 4.2.1.1 FTP Credentials 4.2.1.2 Frequency 4.2.1.3 Steamshiplines 4.2.2 Connecting through VAN vs connecting directly 4.2.3 Admin Misc 4.3 Message Transport Level and Scheduled Process 4.3.1 Message Transport level 4.3.2 Message process 4.4 Messages 4.4.1 Message Flow 4.4.2 Booking Request 4.4.3 Booking Update and Cancellation 4.4.4 Booking Confirmation 4.4.5 Ocean Shipping Instructions 4.4.6 Shipment Status

[edit] Info

Mantis parent: 4172

Mantis Category: proj: OS

Wiki category: Category:Ocean Status - see all related wikis there

[edit] Terminology

• Booking Request (BR) (aka 300) - document advising details of cargo and exporter's requirements of its physical movement (Estimated data).

• Shipping Instructions (SI) (aka 304) - same as BR but Actual and more detailed data.

• VAN - A Value-added Network (VAN) is a hosted service offering that acts as an intermediary between business partners sharing standards based or proprietary data. In the context of this project we use VAN as an intermediary between Jaguar and all carriers for message exchange.

• Descartes - EDI vendor, VAN

• Cargosmart - EDI vendor, VAN

• GLN - VAN owned by Descartes

[edit] Business Analysis

[edit] Core Business Need

Core need is to automate the following:

1. booking ocean with carrier
2. sending Shipping Instructions to carrier
3. receiving updates from carrier

[edit] Current Biz Process

Currently operators submit BR/SI to ocean carriers through the following options:

• online systems (OOCL, CargoSmart)
• emails, xls

Phone calls used to escalate absence of space.

They manually update CT/Master record with the Ocean Status information they received.

There are some specifics across the offices and operators/client companies:

• In HK Shipper is required to send BR/SI to Jag so then Jag forwards these docs to Carrier with minor changes

• Some clients make decisions about what cargo to ship in the last moment. In such cases list of CTs in Master rec can be finalized also in the last moment. (HK and Arden in NY)

[edit] Solution

[edit] Phases

Phase one will cover possibly OOCL carrier only.

[edit] Admin

Add UI Admin for Ocean Status Module.

See list of controls below:

[edit] Admin Controls

[edit] FTP Credentials

? Should we also have a choice of protocol/port or post it as a constant?

• Address (sub-domain name?)
  • textbox
  • format/min/max TBD

• Login
  • textbox
  • format/min/max TBD

• Password
  • textbox
  • format/min/max TBD

Define above for:

• test and prod environments (could be different)
• inbound and outbound locations

... need to finalize above with Misha/AK/Vlad?

[edit] Frequency

Frequency (in min) we run Process that sends outgoing messages and checks for incoming

• numerical / min = 1 / max = 1440 [Note: 1440 min = 24 hours]

[edit] Steamshiplines

Defines list of carriers that are currently connected for EDI exchange

• multiselect

[edit] Connecting through VAN vs connecting directly

We are still considering options as far as how integrate:

• option 1) through VAN
• option 2) directly to Steamshiplines
  • in this case #FTP Credentials and #Process Frequency are defined per Steamshipline

[edit] Admin Misc

Location/name of this Admin in CT2 menu:

• Admin > EDI > Ocean EDI
• move all EDIs to Admin > EDI (EUAN/Air Status, D2L, Trendset)

Restrict access to this Admin (add an option to user access table)

[edit] Message Transport Level and Scheduled Process

[edit] Message Transport level

FTP protocol will be used on a transport level.

Location of Inbound and Outbound folders TBD (Vendor speccific).

FTP credentials are defined in #Ocean Status Admin.

[edit] Message process

One process will send/receive all messages accordingly to #Process Frequency defined in Admin.

[edit] Messages

[edit] Message Flow

Message Exchange Scenario that covers all message types:

day 1:  (Booking Request 300)          JAG -> VAN -> CARRIER
.
day 1:  (Booking Confirmation 301)    JAG <- VAN <- CARRIER 
. 
day 3:  (Booking Update 300)          JAG -> VAN -> CARRIER
.
day 3:  (Booking Confirmation 301)    JAG <- VAN <- CARRIER
.
day 10: (Shipping Instructions 304)   JAG -> VAN -> CARRIER 
.
day 15: (Shipment Status 315)         JAG <- VAN <- CARRIER
.
day 35: (Shipment Status 315)         JAG <- VAN <- CARRIER
.
Note: VAN is optional

Specifics of each message are described in wikis below.

[edit] Booking Request

See EDI 300

[edit] Booking Update and Cancellation

See EDI 300

[edit] Booking Confirmation

See EDI 300

[edit] Ocean Shipping Instructions

See EDI 304

[edit] Shipment Status

See EDI 315