EDI 300

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Revision as of 21:53, 14 November 2013

Intro

EDI 300 is a Booking Request message.

It is an outgoing Message: Jaguar sends info to Carrier.

The shipper or forwarder can use this transaction set to reserve cargo space.

Message Flow

Below covers most scenarious except updates from carriers.

Limitations

We impose this limitation:

At any moment in time there could be only one Booking Request/Update 300 
and related Booking Response 301

Theoretically we could send multiple alternative booking requests to:

different steamshiplines (to maximize chance of any booking)
same steamshipline (say different dates)

but we are not going to support this now.

Business Process

Below is defined for New Booking.

Actual Master BP

When Master contains actual data.

1/ Combine CTs into GRPs and then into Master (currently not all operators are doing this at the moment of booking)

2/
- Enter all missing booking related information (if any)
- Pass all validations.

3/ Send booking request from #EDI tab. Most data will come from Master fields.

Estimated Master BP

When Master contains estimated data.

1/ create empty master from Master template
2/ steps 2,3 from #Actual Master BP
- some data will be estimated and some of it entered on EDI template (example: weight per container)

Note: User will wrap CTs inside the master with one or more groups later on (before EDI 301 is transmitted)

EDI tab

This tab is active only if:

Master#Steamshipline in given Master is on the list of 
active carriers in OS Admin (see OS#Steamshiplines) 
AND
Master#Master Mode of Transport = Full Container Load (AW) OR
                                      Full Container Load (MLB)

NOTE:
-----
When Master MOT is set as FCL (AW or MLB) then CT/GRP could have MOT set as:
FCL (AW) or
FCL(MLB) or
Client Consol

See mock up below.

Booking Request / Confirmation

Columns:

ANSI# - 300 or 301 or 997

Message type - Booking or Confirmation or Acknowledgement

Date - date/time of update

Event - see #Statuses

By - Jag user name (First Name + Last Name) or CT2 or Carrier

View Message - Link to human readable copy of a saved message - #Message View

XML - XML version of a message

Rows:

Before exchange is initiated only one row exists with "Create" Action.

After that all updates by operator, CT2 system, VAN/Carrier are carefully posted.

Actions:

create - see #300 Create
update - see #300 Update
cancel - see #300 Cancel

Shipping Instructions

See EDI 304

Statuses

300:

created (new) - message was initiated by Jag user, XML created by CT2 and waiting scheduled time to be transmitted to VAN/Carrier
transmitted - message was posted into VAN/Carriers FTP folder, waiting to be read
updated - Jag user initiates updates to existing 300
cancelled - Jag user cancels existing 300

997:

accepted - no errors
rejected - significant errors found (syntax, structure, validations, etc)

301:

conditionally accepted - (TBD)
pending - (TBD)
rejected (300 was rejected by carrier)
confirmed (300 was confirmed by carrier)
updated (300 was updated by carrier)
canceled (300 was canceled by carrier)

Actions

See actions available for each state:

General Rule
------------
You can only send cancellations on confirmed, 
conditionally accepted or pending bookings.

300 Create

Template to create new 300 request.

See #Message Template

300 Update

Template to update 300 request.

See #Message Template

NOTE:
-----
We are not pulling data from last saved state of 300.
Per Marc - pull from Master/other entities as for new 300.
Lets discuss/confirm.

300 Cancel

Present Confirmation pop-up:

Are you sure you want to cancel this Booking?
[OK]  [Cancel]

On OK:

schedule cancellation message
send e-mail to user who submitted with details of submission

On Cancel return user to Master Editor.

Message Template

Opens in pop-up.

Fields are defined in #OOCL 300.

All non-yellow fields are read-only and are pulled from Master entity or other entities.

Yellow fields define interactive form controls.

See mock up below.

Message View

Is a read only version of #Message Template.

Data to Send

see OOCL 300

Reporting and Notifications

Booking Status Line

See mock up under #Booking Menu.

Shows latest status/event related to the Booking.

Until 301 has been received I suggest to show 300 statuses:

new, transmitted, accepted, rejected

After 301 is received I suggest to show 301 message statuses:

confirmed, rejected, conditionally accepted, pending

It is possible to post more info here, for example BOOKING UPDATED
but it would be more complex and not sure if needed -alex-

Master Comments Tab

Post all events/updates related to all messages here:

Add record every time message was sent or received
Record content of the message, operator who initiated.

TBC: Marc had idea here - need to ask again

Email Notifications

notification of 997 (TBC)
email defined in #Booking Preview Screen (TBC)

Email Template


'''From''': cybertrax@jaguarfreight.com [cybertrax@jaguarfreight.com]
'''Sent''': <date>
'''To''': <user name>
'''Subject''': Rejected: <protocol number><message type><related master numbers>

Dear <user name>,

The following transmission was rejected:

<protocol number><message type><related master numbers>

This is automated message generated by Cybertrax 2 System.

<protocol number>: 300, 301, etc
<protocol name>: Booking Request, etc
<related master numbers>: Master numbers related to thi transmission. Example: M1234, M12414

Reports

997 Reporting

Optional for 300 (since we have 301 as a response).

Required for 304.

Dashboard similar to 997 dashboard in SI EDI (Data2Log).

Provides counter of Rejected messages.

Must be based off of #List Masters.

Log

Log all related events:

when Process started
when Process ended
300 sent
301 received
304 sent
315 received
any 997 received

Additional info to include into log event description:

related list of Master numbers
status for incoming messages (such as accepted/rejected)

Misc

Grouping inside Master

Add ability to group/ungroup selected CTs inside the Master.

Extended Master Templates

Following additional fields must be copied at the moment of creating a template from Master Clone.

Add column / filter of user who created them.

TBD: ask opers/team leads if they cross share 
     or there is a benefit of cross sharing

Make Address Text firlds read only

Make the following fields read-only on Masters profile:

Master#Master Shipper Text
Master#Master Consignee Text
Master#Master Notify Text
Master#Master Pick-up Text
Master#Master Delivery Text

Add Estimated vs Actual Haz

Tags for required fields

EDI transmission assumes strict validations.

All required fields mast be marked as colored "*" (say orange).

Add note (in orange): "* Required fields for Booking Confirmation"

EDI Vendor Implementations

CargoSmart: CSmart 300

Wiki source files

File:BR+SI+designs Nov13a.xls

@@ Line 51: / Line 51: @@
 * 1/ create empty master from Master template
 * 2/ steps 2,3 from [[#Actual Master BP]]
+** some data will be estimated and some of it entered on EDI template (example: weight per container)
 '''Note''': User will wrap CTs inside the master with one or more groups later on (before [[EDI 301]] is transmitted)