Acc Etc

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Revision as of 20:31, 9 August 2009 (edit) Alex (Talk | contribs) ← Older edit		Current revision as of 14:07, 31 October 2013 (edit) (undo) Alex (Talk | contribs)
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-	[[Category:Acc]]	+	[[Category: Acc]]
-	== Acc Access Levels ==	+	== Info ==
		+	[http://mantis.jaguarfreight.com/mantis/view.php?id=953 0000953]
-	=== Restriced Accounting Access ===	+	This mantis contains bits an pieces related to accounting:
		+
		+	* [[#Freight Invoice Section On Arrival Notice]]
		+	* [[#Acc Access Levels]]
		+	* [[#Address Book Bill To Tab]]
		+	* [[#Acc Client Profile]]
		+
		+	== '''Freight Invoice Section On Arrival Notice''' ==
		+
		+	=== Business Needs and Requirements ===
		+
		+	This section will serve as an invoice to a broker who in turn will bill a customer.
		+
		+	Still operator will issue Sales Invoice (through the Invoice Tab) with the same set of charges.
		+	He can do it because Import tab "remembers" charges.
		+
		+	Invoice is issued for 2 reasons:
		+	* to enter charges into Jaguar accounting system (QuickBooks in NY) we need "invoice number" and Arrival Notice does not have invoice number
		+	* same as above on a side of a customer
		+
		+	'''???''' Potential for error! operator can edit TOC on template. Also can edit Import Tab TOC after these charges have been printed on Arrival Notice.
		+
		+	Who is using:
		+	* This is often used in France
		+	* Phi for Basic Fun
		+
		+	[[File:Freight_Invoice_Template.JPG|thumb|400px|Figure: Freight_Invoice_Template (for NY office)]]
		+
		+	* This is an amendment to Arrival Notice Air and Ocean.
		+	* There is an optional section on these 2 documents.
		+	* see Fig File:Freight_Invoice_Template.JPG
		+
		+	=== Table Of Charges ===
		+
		+	* Description:
		+	** Imp Tab.TOC.lineX.CC Descr
		+
		+	* Currency:
		+	** Imp Tab.TOC.lineX.Curr
		+
		+	* Amount:
		+	** Imp Tab.TOC.lineX.Amount
		+	** (alex: why editable??? Simon: for now keep it as is )
		+
		+	* Totals - should display all totals and VAT lines as on Imp Tab:
		+	** Sub-Total (in every currency used)
		+	** Total Subject to VAT (in Grand Total currency)
		+	** Total Non Subject to VAT (in Grand Total currency)
		+	** VAT Amount (in Grand Total currency)
		+	** Grand Total, read only
		+
		+	* checkbox:
		+	** if checked then Do not print Table Of Charges
		+
		+	! See also [[Arrival_Notice_Air]]
		+
		+	== '''Acc Access Levels''' ==
		+
		+	=== Restricted Accounting Access ===
	Credit Holds		Credit Holds
Line 9:		Line 68:
	Currency and Exchange Rates - All Aspects (except viewing)		Currency and Exchange Rates - All Aspects (except viewing)
-	Unit Types - All Aspects	+	''Unit Types - All Aspects'' - '''This is not being used in the system currently & it has been suggested to hide this menu item as it might be beneficial for future use. --[[User:Denise|Denise]] 09:08, 21 November 2011 (EST) See [http://ct.jaguarfreight.com/mantis/view.php?id=3123 3123]'''
	Charge Codes - All Aspects		Charge Codes - All Aspects
	Purchase invoices - deleting		Purchase invoices - deleting
-
	=== Mid Level Accounting Access ===		=== Mid Level Accounting Access ===
Line 33:		Line 91:
	Reports - all aspects		Reports - all aspects
		+	== '''Address Book Bill To Tab''' ==
		+
		+	Display Exchange Rates Checkbox
		+	* Display exg rates or not on Sales invoice
		+	(todo: explain....)
		+
		+	== '''Acc Client Profile''' ==
		+
		+	=== Business Requirements ===
		+
		+	We need to maintain a number of accounting related parameters in Client Company profile.
		+
		+	Credit Terms:
		+	* Credit terms are the time limits you set for your customers' promise to pay for their merchandise or services received. (in number of days)
		+
		+	Credit Status:
		+	* (low, severe, etc)
		+
		+	Credit Limit:
		+	* Sales invoice total ??? (in USD)
		+
		+
		+
		+	Depending on values above system would take appropriate action after operator creates CT/M for given client.
		+
		+	This is "Acc Info" section of Client Profile.
		+
		+	Path: Admin > Clients > Acc Info
		+
		+	=== Version 2.0 ===
		+
		+	1) Dropdowns "credit status", "cr limit", "cr terms" need to be managed through Admin
		+
		+	2) Add functionality related to "credit status", "cr limit", "cr terms": if bad credit status then CT must be approved by manager.
		+
		+	== '''VAT''' ==
		+
		+	=== Business Needs and Requirements ===
		+
		+	=== Systems Design ===
		+
		+	==== Summary ====
		+
		+	==== User Interface and Functionality ====
		+
		+	===== VAT option for office profile =====
		+
		+	* "VAT Enabled" checkbox
		+
		+	* "VAT Amount (%)" textfield
		+
		+	* see [[#Figure 1. VAT Office profile | Figure 1]]
		+
		+	===== TOC with VAT on Sales Inv / Imp Tab =====
		+
		+	* IF logged in user is from Office where VAT=Y
		+	: THEN TOC on Sales Invoice / Imp Tab should have VAT related features on it
		+
		+	* see [[#Figure 2. TOC with VAT on Sales Inv / Imp Tab | Figure 2]]
		+
		+	* this table is used in:
		+	** [[Sales Invoice]]
		+	** [http://mantis.jaguarfreight.com/wiki/Acc_Misc#Freight_Invoice_Section_On_Arrival_Notice Freight Invoice] (amendment to Arrival Notice)
		+
		+	=== Figures ===
		+	==== Figure 1. VAT Office profile ====
		+	[[File:VAT_office_profile.JPG]]
		+	==== Figure 2. TOC with VAT on Sales Inv / Imp Tab ====
		+	[[File:VAT_for_TOC.JPG]]
		+
		+	=== History ===
		+
		+	==== 0003123: (Acc Misc) Hide "Unit Types" from Acc Menu ====
		+
		+	Mantis: [http://ct.jaguarfreight.com/mantis/bug_update_page.php 3123]
-	== Acc Client Profile ==	+	'''''Unit Types''''' is not being used in the system currently. It was used for Charge-Codes early, but now are not. It was suggested that hiding access to Unit Types window, rather then delete it completely, because it could be useful in future.

---

Current revision as of 14:07, 31 October 2013

Contents 1 Info 2 Freight Invoice Section On Arrival Notice 2.1 Business Needs and Requirements 2.2 Table Of Charges 3 Acc Access Levels 3.1 Restricted Accounting Access 3.2 Mid Level Accounting Access 3.3 Non- Restriced Accounting Access 4 Address Book Bill To Tab 5 Acc Client Profile 5.1 Business Requirements 5.2 Version 2.0 6 VAT 6.1 Business Needs and Requirements 6.2 Systems Design 6.2.1 Summary 6.2.2 User Interface and Functionality 6.2.2.1 VAT option for office profile 6.2.2.2 TOC with VAT on Sales Inv / Imp Tab 6.3 Figures 6.3.1 Figure 1. VAT Office profile 6.3.2 Figure 2. TOC with VAT on Sales Inv / Imp Tab 6.4 History 6.4.1 0003123: (Acc Misc) Hide "Unit Types" from Acc Menu

[edit] Info

0000953

This mantis contains bits an pieces related to accounting:

• #Freight Invoice Section On Arrival Notice
• #Acc Access Levels
• #Address Book Bill To Tab
• #Acc Client Profile

[edit] Freight Invoice Section On Arrival Notice

[edit] Business Needs and Requirements

This section will serve as an invoice to a broker who in turn will bill a customer.

Still operator will issue Sales Invoice (through the Invoice Tab) with the same set of charges. He can do it because Import tab "remembers" charges.

Invoice is issued for 2 reasons:

• to enter charges into Jaguar accounting system (QuickBooks in NY) we need "invoice number" and Arrival Notice does not have invoice number
• same as above on a side of a customer

??? Potential for error! operator can edit TOC on template. Also can edit Import Tab TOC after these charges have been printed on Arrival Notice.

Who is using:

• This is often used in France
• Phi for Basic Fun

• This is an amendment to Arrival Notice Air and Ocean.
• There is an optional section on these 2 documents.
• see Fig File:Freight_Invoice_Template.JPG

[edit] Table Of Charges

• Description:
  • Imp Tab.TOC.lineX.CC Descr

• Currency:
  • Imp Tab.TOC.lineX.Curr

• Amount:
  • Imp Tab.TOC.lineX.Amount
  • (alex: why editable??? Simon: for now keep it as is )

• Totals - should display all totals and VAT lines as on Imp Tab:
  • Sub-Total (in every currency used)
  • Total Subject to VAT (in Grand Total currency)
  • Total Non Subject to VAT (in Grand Total currency)
  • VAT Amount (in Grand Total currency)
  • Grand Total, read only

• checkbox:
  • if checked then Do not print Table Of Charges

! See also Arrival_Notice_Air

[edit] Acc Access Levels

[edit] Restricted Accounting Access

Credit Holds

Currency and Exchange Rates - All Aspects (except viewing)

Unit Types - All Aspects - This is not being used in the system currently & it has been suggested to hide this menu item as it might be beneficial for future use. --Denise 09:08, 21 November 2011 (EST) See 3123

Charge Codes - All Aspects

Purchase invoices - deleting

[edit] Mid Level Accounting Access

Entering and Editing Vendor/Customer

Approving Credit notes

Add Credit Facilities in CT

Currency and Exchange Rates - viewing

[edit] Non- Restriced Accounting Access

Purchase invoices - adding, editing

Reports - all aspects

[edit] Address Book Bill To Tab

Display Exchange Rates Checkbox

• Display exg rates or not on Sales invoice

(todo: explain....)

[edit] Acc Client Profile

[edit] Business Requirements

We need to maintain a number of accounting related parameters in Client Company profile.

Credit Terms:

• Credit terms are the time limits you set for your customers' promise to pay for their merchandise or services received. (in number of days)

Credit Status:

• (low, severe, etc)

Credit Limit:

• Sales invoice total ??? (in USD)

Depending on values above system would take appropriate action after operator creates CT/M for given client.

This is "Acc Info" section of Client Profile.

Path: Admin > Clients > Acc Info

[edit] Version 2.0

1) Dropdowns "credit status", "cr limit", "cr terms" need to be managed through Admin

2) Add functionality related to "credit status", "cr limit", "cr terms": if bad credit status then CT must be approved by manager.

[edit] VAT

[edit] Business Needs and Requirements

[edit] Systems Design

[edit] Summary

[edit] User Interface and Functionality

[edit] VAT option for office profile

• "VAT Enabled" checkbox

• "VAT Amount (%)" textfield

• see Figure 1

[edit] TOC with VAT on Sales Inv / Imp Tab

• IF logged in user is from Office where VAT=Y

THEN TOC on Sales Invoice / Imp Tab should have VAT related features on it

• see Figure 2

• this table is used in:
  • Sales Invoice
  • Freight Invoice (amendment to Arrival Notice)

[edit] Figures

[edit] Figure 1. VAT Office profile

[edit] Figure 2. TOC with VAT on Sales Inv / Imp Tab

[edit] History

[edit] 0003123: (Acc Misc) Hide "Unit Types" from Acc Menu

Mantis: 3123

Unit Types is not being used in the system currently. It was used for Charge-Codes early, but now are not. It was suggested that hiding access to Unit Types window, rather then delete it completely, because it could be useful in future.