2565 rfsa

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[[Category:Projects]]
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[[Category:Estimated P and L]]
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==PARENT MANTIS==
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== Info ==
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0002515: [Estim P&L] .......<proj>
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Mantis: 0002565: [Estim P&L] Implement phase 1
== Glossary ==
== Glossary ==
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'''Gross Margin''' - same as "P/L".
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'''Gross Margin report''' - same as "P/L report".
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'''Point Of Revenue Recognition''' - This is the date that the "Sale" is considered complete. (based on law/standard)
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'''Estimated Gross Margin''' = estimated sale minus estimated cost.
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For Ocean LCL and FCL Shipments [[#Port Of Loading Actual Date]]
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'''Actual Gross Margin''' = actual sale minus actual cost.
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For Air shipments [[#Airport Of Departure Actual Date]]
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'''Point Of Revenue Recognition''' - Point in time (date) when "Sale" for shipment order (CT) is considered complete. It is MOT specific:
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For Truck shipments [[#Actual Export Pick Up Date]]
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* For Ocean LCL and FCL Shipments this date is [[#Port Of Loading Actual Date]]
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* For Air shipments this date is [[#Airport Of Departure Actual Date]]
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* For Truck shipments this date is [[#Actual Export Pick Up Date]]
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==REQUIREMENTS==
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'''Month-end closing''' - an accounting procedure undertaken at the end of the month to close out that month. In the context of this project and our business it means '''to compile a "P/L" report that have all CTs with Point Of Revenue Recognition date falling within that month'''. To make this report meaningful estimated cost and sales numbers for every CT should be present. In this case we will see Estimated total cost, sale and Gross Margin for entire business. Margin will indicate how much money business made (or lost) that month.
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== Requirements ==
Core:  Enable accounting to “close out” the month end, at the actual end of each month, based on estimated charges.  In order to achieve this we will follow the below.
Core:  Enable accounting to “close out” the month end, at the actual end of each month, based on estimated charges.  In order to achieve this we will follow the below.
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We need to give operators the ability the enter estimated costs and sale rates for each CT record.  This information will be used for accounting to close the accounting books '''Month-end closing''' at the end of each month.
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Estimation for freight charges:
Estimation for freight charges:
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====Estimated Cost====
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===Estimated Cost===
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should reflect:
should reflect:
* Dollar Amount
* Dollar Amount
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* Charge Code
* Charge Code
* Charge Code Description
* Charge Code Description
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*      Total of all estimated Cost entered should be shown
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*      Currency of the total estimated Cost should be shown
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===Estimated Sell===
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====Estimated Sell====
should reflect:
should reflect:
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*      Bill To Party
 
* Dollar amount
* Dollar amount
* Currency
* Currency
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*      Charge Code
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*      Charge Code Description
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*      Total of all estimated sell entered should be shown
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*      Currency of the total estimated sell should be shown
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===Reports===
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====Reports====
*Should be able to generate a report showing both estimated cost/sell and actual cost/sell
*Should be able to generate a report showing both estimated cost/sell and actual cost/sell
*The report should be per CT record
*The report should be per CT record
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[[File:Report terms.JPG]]
[[File:Report terms.JPG]]
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==DESIGN IDEAS==
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==== Dashboard ====
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New type of dashboard panel required.
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These charges will be entered in on a separate Tab Est., as per examples below
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It should show how many CT records passed Point Of revenue recognition AND are '''CT is not estimated'''.  
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Once these charges are entered into this Estimation invoice – It should then pull through and show on the P/L tab.
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'''CT is not estimated''' - grand total is 0 on EstTab.
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The difference between actual and estimation should be easily identified (by example attached maybe using a lighter color)
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===== Dashboard visibility =====
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[[File:Enter estimated charges on tab.JPG]]
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To identify which operator should have CT posted to this dashboard the following criteria must be met:
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[[File:Estimation calculated.JPG]]
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[[File:Pl estimation screen.JPG]]
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== SA Notes ==
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* CT records passed Point Of revenue recognition AND
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* ''CT is not estimated'' AND
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* operator belongs to the office that handles the specified region:
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** [[Ct#Airport_Of_Destination]]/[[Ct#Destination_Terminal]]/[[Ct#Export_Delivery_To_Address]] belongs to the region defined in ''Geography>Regions>Office field'' for this given operator
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=== Summary ===
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====DESIGN IDEAS====
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<span style="color:red">'''Questions:'''</span>
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: 1) In BR is described only actions that provide work with estimated cost and sell and eventually profit/loss values. Would be good define the meaning of term '''"close out the month end"'''.
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: 2) Is it separate procedure? Or reaction of system on the reaching of the Point of Revenue Recognition? ''(By example, the preventing of editing of some CT fields).'' Or something else?
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=== Implementation Phase 1 ===
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These charges will be entered in on a separate Tab Est., as per examples below
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What we need '''to do''' in:
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Once these charges are entered – It should then pull through and show on the P/L tab..
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==== Shipments ====
 
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* New CT Tab - Estimated ''(like a New Invoice Template include Table of Charges)''
 
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** List of Fields
 
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* Manually enter estimated cost
 
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* Automatically calculate estimated sale
 
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* Immediately show estimated values on P/L Tab
 
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==== Reports ====
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The difference between actual and estimation should be easily identified (by example attached maybe using a lighter color)
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* Edit Profit/Loss for Multiple CTs report
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** change "Profit/Loss" in the name of report to "Gross Margin"
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** new Date Type - Point of Revenue Recognition
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** add estimated columns to Output
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<span style="color:red">'''Questions:'''</span>
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[[File:Enter estimated charges on tab.JPG]]
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: 1) Should the fields of ''Estimated Invoice'' be the same as on InvTab? Or should they reflect only Estimated Cost and Sell as specified in [[#Requirements]]?
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[[File:Estimation calculated.JPG]]
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: 2) In which moment should be filled Estimated Cost in TOC?
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[[File:Pl estimation screen.JPG]]
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: 3) Could whether be allowed editing of "estimated" fields after the reaching of the Point of Revenue Recognition?
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: 4) Do we need show Estimated P/L on P/L Tab? Now it is not reflected in requirements.
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=== Implementation Phase 2 ===
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<span style="color:red">'''Questions:'''</span>
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: 1) Is estimated sell rate the client-specific?
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== LA Notes ==
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* Requirement "Operators will need to be able to edit the costs and sell and cost or sell estimations manually."  UI design should be "smart" to handle this well. For example add checkbox to every line indicating if it is "auto" or "manual". If auto then show sale box as read only. If "manual" then show both editable and do not apply auto calculate.
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==HISTORY==
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0002565: [Estim P&L] Complete Requirements / Design Ideas wiki sections
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Current revision as of 18:16, 13 February 2012


Contents

[edit] Info

Mantis: 0002565: [Estim P&L] Implement phase 1

[edit] Glossary

Gross Margin report - same as "P/L report".

Estimated Gross Margin = estimated sale minus estimated cost.

Actual Gross Margin = actual sale minus actual cost.

Point Of Revenue Recognition - Point in time (date) when "Sale" for shipment order (CT) is considered complete. It is MOT specific:

Month-end closing - an accounting procedure undertaken at the end of the month to close out that month. In the context of this project and our business it means to compile a "P/L" report that have all CTs with Point Of Revenue Recognition date falling within that month. To make this report meaningful estimated cost and sales numbers for every CT should be present. In this case we will see Estimated total cost, sale and Gross Margin for entire business. Margin will indicate how much money business made (or lost) that month.

[edit] Requirements

Core: Enable accounting to “close out” the month end, at the actual end of each month, based on estimated charges. In order to achieve this we will follow the below.


We need to give operators the ability the enter estimated costs and sale rates for each CT record. This information will be used for accounting to close the accounting books Month-end closing at the end of each month.


Estimation for freight charges:

  • Pull the estimated sell rate from a database to be entered under the client profile (to be handled on phase 2)
    • If nothing is in the database that matches the required information(TBA defined in Phase 2)the system should automatically calculate the estimated sell by:
      • Pull cost from a database (to also be handled in phase 2) and add 15% to it. The estimated sell should equal the total of the (cost x 15%)+ cost
    • Work around for Phase one - Operators should manually enter cost. The sell should calculate automatically be based on the above calculation.
  • Operators will need to be able to edit the costs and sell and cost or sell estimations manually.
  • They should also be able to add and remove lines from the estimation.

Exception:

  • Customs Cost's
    • Charge Codes beginning with 12 should have no calculation. The sell should match the cost entered. (System should copy same number from cost to sales field).
    • The operators should still be able to manually update the cost and sell and the cost or sell.


[edit] Estimated Cost

should reflect:

  • Dollar Amount
  • Vendor
  • Currency
  • Charge Code
  • Charge Code Description
  • Total of all estimated Cost entered should be shown
  • Currency of the total estimated Cost should be shown

[edit] Estimated Sell

should reflect:

  • Dollar amount
  • Currency
  • Charge Code
  • Charge Code Description
  • Total of all estimated sell entered should be shown
  • Currency of the total estimated sell should be shown


[edit] Reports

  • Should be able to generate a report showing both estimated cost/sell and actual cost/sell
  • The report should be per CT record
  • should be within a selected time frame
  • should able to download to excel

File:Estimation Report.JPG File:Report terms.JPG

[edit] Dashboard

New type of dashboard panel required.

It should show how many CT records passed Point Of revenue recognition AND are CT is not estimated.

CT is not estimated - grand total is 0 on EstTab.

[edit] Dashboard visibility

To identify which operator should have CT posted to this dashboard the following criteria must be met:

[edit] DESIGN IDEAS

These charges will be entered in on a separate Tab Est., as per examples below

Once these charges are entered – It should then pull through and show on the P/L tab..


The difference between actual and estimation should be easily identified (by example attached maybe using a lighter color)

File:Enter estimated charges on tab.JPG File:Estimation calculated.JPG File:Pl estimation screen.JPG

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