File Reference Numbers

From UG

Revision as of 19:43, 10 November 2011

Info

• parent: 0000100: (Ops Misc)
• Mantis Task info: 3151

Glossary

Export_Reference_Number

Import_Reference_Number

Third_Party_Reference_Number

Business Needs

Core need

Automate the assignment of file reference numbers to CT records (Jaguar export ref, import ref, third party ref), to take the burden off of the operators. Currently each Jaguar office has specific file reference number sequence's associated with their CT records. These numbers are used to identify how their office is involved in the shipment, meaning if they are arranging the import or export for it, but management would now like to make these file reference number sequence's uniform company wide and would like this managed somewhere inside of CyberTrax, so as each office will not need to keep a separate log book to record these numbers.

Requirements

Admin Functionality

• Have counter into CT Admin for file reference numbers
• Add ability for each office to set their sequence numbers
• Add ability to create new file file sequence numbers per AM/Office
• Add ability to associate a file reference sequence to an AM, including the JFS office that the AM is a part of
• Add ability to list the number of operators that work under an AM and keeping historical changes
  • Number preferred to be in half numbers, 0.5,1,1.5,2,2.5, etc, as some operators handle work for 2 separate AM's
    • IE, user Gabrielle O'Flaherty handles ALL air export shipments. She handles both the Elizabeth Arden Air Export shipments, which are under AM Robert Link's responsibilities and the Coty Air Export shipments, which are under AM Jeanine Favia's responsibilities
• Add reporting capabilities for file sequences individually or corporately per office

• See #Admin_Mockup

Ops Functionality

These file reference numbers are entered by ops users on the Gen Tab under CT_bo#References.

• Add ability for ops user to select file reference sequence numbers on Gen Tab
  • Or maybe have a default list of sequence numbers for user to select that are directly associated with the users office
• Have system automatically generate the file reference number
• Add ability for user to select select the Mode/Direction associated with the file
  • Or maybe have the system auto assign the Mode/Direction according to the selected/set CT_bo#MOT in the CT and have that after the auto generated file reference number
• System should record the update to reference numbers in the CT updates log
• System should allow user to change the MOT after a reference number is assigned
• System should allow user to change the Mode/Direction that's assigned to their reference number

Marc's Mockup IE

Admin Mockup

Gen Tab Mockup