EDI with Trendset

From UG

Revision as of 16:12, 4 July 2011

Info

• 0002996: [EDI with Trendset] .... <project>

! Please note that there are a lot of useful email communication posted into Mantis notes under 2996

Core requirements

These requirements are very well summarized in the following letter from Arden.

Letter from Tammy

From: Mowbray, Tammy M [1]

Sent: Friday, June 24, 2011 4:59 PM

To: Robert Link; Marc Selter; Philippe Delorme; Denise Guastella

Cc: Falls, Jessie

Subject: FREIGHT BILL AUDIT AND PAYMENT TRANSITION TO TRENDSET

All,

As many of you are aware, EA will be transitioning our freight bill audit and payment process to Trendset, a 3rd party freight bill payment company. We will be transitioning the business in phases and Elizabeth Arden would like for Jaguar invoices for imports, domestic inland and non Zug export (Australia, New Zealand, South Africa and Puerto Rico) to transition on 8/1/11 via EDI. Elizabeth Arden requests that Jaguar work directly with Trendset to start EDI testing immediately and the direct contact information is listed below. Trendset has also sent EDI specifications to Jaguar.

Since Jaguar is one of EA's biggest carriers and therefore will have a largest impact on this transition, I wanted to advise of a few key elements that need to be taken into consideration to ensure the transition is seamless.

1. Paper Invoices: Will continue to be sent to EA until Jaguar can complete EDI testing with Trendset and receive final approval to start from EA.

2. Inland Domestic Invoices: Will need to receive one per shipment vs current consolidated invoices (or have the two IT teams work out). EA will need to have a record of each shipment and cost per each shipment to be visible in TS, no exceptions. This is required for EA financial reporting.

3. Main reference fields: Will need Jaguar to transmit the "load number" as the bill of lading number for domestic inbound shipments, and the "ct ref. number" as the bill of lading number for both imports and exports.

4. Invoice Timing: Need invoices sent asap to avoid gaps in accrual process. Please advise how this works for each type of shipment (imports, exports and domestic inland). When will the EDI transmission be sent, at shipment time, receipt time or when?

Please advise of any questions or concerns regarding the 8/1 go live EDI date.

TRENDSET INFORMATION:

TRENDSET EDI CONTACT: Lisa Shampine at 864-297-9255, or email lisa.shampine@trendsetinc.com.

Once the EDI process starts, your contact person at Trendset for questions concerning freight payments will be Trendset Carrier Services at 864-527-4395 or carriersupport@trendsetinc.com. Payment information is also available upon registration, on their carrier website www.trendsetcarriers.com <http://www.trendsetcarriers.com/> [^] .

Regards,

Tammy Mowbray Director of Transportation

Detailed requirements

Implementation Requirements

History