EDI to QB for Sales Invoices USE CASES

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(Difference between revisions)

Revision as of 12:51, 28 September 2010

Business Story

Accounting operator Clark Kent in NY Jaguar Office responsible for daily upload of Sales Invoice (and Credit Notes) into QuickBooks.

Use Cases

UC1: Set daily time of creating of bunch IIF-file

Admin - Users and Offices - Offices. Edit Office window.

Figure 1. Edit Office window

a. "Enable IIF-file creation" checkbox is not checked yet:

b. "Enable IIF-file creation" checkbox is checked:

UC2: Set visibility of QB dashboard panel

Admin - Users and Offices - Jaguar Users. Edit Jaguar User window.

Figure 2. Dashboard configuration in user profile

After turning on of visibility of QB panel it appears on the CT2 homepage with numbers of not imported documents (Main Menu - Home - QB Dashboard Panel).

Example: 19 / 8 means that there are 19 Sales Invoices and 8 Credit Notes in the CT2 which still weren't imported into QB.

Figure 3. QB dashboard panel on CT2 homepage

UC3: View and download bunch file

Clicking on the numbers of non-imported docs in the QB dashboard panel will be open a new window - "List Of Invoices".

Figure 4. List of Invoices window

Each row of the table corresponds to one date for which the documents were created and uploaded into IIF-File. In the one IIF-file is collected both of types of documents - Sales Invoices and Credit Notes. Each cell of "Filename" column shows the name of IIF-file and also is a link to downloading. Click on this link allows to user download IIF-file for preview and further importing into QA.

UC3a: Initial steps

UC4: Review info from bunch file

Figure 5. Preview IIF-file in Excel

UC5: Upload info into QB

UC6: Confirm in CT2 the successfull import into QB

Figure 6. Confirm of import into QB

@@ Line 7: / Line 7: @@
 == Use Cases ==
-=== UC1: set daily time of creating of bunch IIF-file ===
+=== UC1: Set daily time of creating of bunch IIF-file ===
 Admin - Users and Offices - Offices. Edit Office window.
@@ Line 18: / Line 18: @@
 [[File:Edit_Office_window_IIF_check.gif]]
-=== UC2: set visibility of QB dashboard panel ===
+=== UC2: Set visibility of QB dashboard panel ===
 Admin - Users and Offices - Jaguar Users. Edit Jaguar User window.
@@ Line 24: / Line 24: @@
 [[File:QB panel visibility checkbox.gif]]
-After turning on of visibility of QB panel
+After turning on of visibility of QB panel it appears on the CT2 homepage with numbers of ''not imported'' documents (''Main Menu - Home - QB Dashboard Panel'').
-Main Menu - Home. There is QB dashboard panel with numbers of ''not imported'' documents on the homepage.
 * ''Example:'' '''19 / 8''' means that there are '''19 Sales Invoices''' and '''8 Credit Notes''' in the CT2 which still weren't imported into QB.
@@ Line 31: / Line 30: @@
 [[File:QB panel on homepage.gif | 950px]]
-=== UC3: initial steps ===
+=== UC3: View and download bunch file ===
-=== UC4: view and download bunch file ===
 Clicking on the numbers of non-imported docs in the QB dashboard panel will be open a new window - "List Of Invoices".
@@ Line 41: / Line 38: @@
 Each row of the table corresponds to one date for which the documents were created and uploaded into IIF-File. In the one IIF-file is collected both of types of documents - Sales Invoices and Credit Notes. Each cell of "Filename" column shows the name of IIF-file and also is a link to downloading. Click on this link allows to user download IIF-file for preview and further importing into QA.
-=== UC5: review info from bunch file ===
+==== UC3a: Initial steps ====
+=== UC4: Review info from bunch file ===
+==== Figure 5. Preview IIF-file in Excel  ====
+[[File:Preview IIF file Excel.gif]]
+=== UC5: Upload info into QB ===
-=== UC6: upload info into QB ===
+=== UC6: Confirm in CT2 the successfull import into QB ===
-=== UC7: confirm in CT2 the successfull import into QB ===
+==== Figure 6. Confirm of import into QB ====
+[[File:List Of Invoices 2.gif | 950px]]