Use Cases for EDI to TMS

From UG

Revision as of 16:29, 23 July 2010

Business story

July 22

Shipper Mary with Jackel creates 1 new CT record (# 11111) shipping from her NJ warehouse, Gannet Warehouse at 58 Executive Drive in Edison, NJ. She only has 1 pallet ready and would like to get this off of her warehouse dock so her warehouse can continue with their monthly inventory stock report. Now at the same shipper Harry with Princeton Label creates 1 new CT record (# 11145) shipping from his NJ warehouse, Princeton Labels & Packaging Inc at 1226 Route 130 in Robbinsville, NJ. He has about 15 pallets that are ready to ship today and hopes that CEI Roanoke will approve this PO/SKU to ship.

...later that day...

Shipper Ed with Rexam creates 1 new CT record (# 11200) shipping from his CT warehouse, Rexam at 60 Electric Avenue in Thomston, CT and he also has only 1 pallet that is ready to ship'

...even later that day...

2 separate Arden planners approve these 3 CT records at the same time (# 11111, 11145 & 11200) and now Jag operator Susan checks her TDS dashboard to find these 3 approved shipments

This needs to reflect typical and some exceptional workflows

• 3 CTs get approved
• CT2 sends data to TMS
• Jag oper discovers new approved CTs (how?)
• a) Jag oper manually processes CT
• updates
• docs
• etc
• b) Jag oper uses optimization to handle CT
• updates
• docs
• etc

Use Cases

Use case 1. Jaguar Discovers Approved CTs

Figure 1

Jaguar operator logs into CT2 internal application to find these "Approved" CT records on their TDS dashboard.

Figure 2

Jaguar operator logs onto the TMS system, goes into the Main Menu, > Activity Summaries > Activity Details to find their are new shipments listed. (They are the same "Approved" CT records from internal app).

]

Figure 3

Jag operator clicks one New, review the information for them to decide who they would like to arrange for the pickup.

3) Now through TMS, Jag operator assigns the pickup trucker.

4) Then TMS transits this information to the pickup truckers system and waits for their acceptance or rejection.

Use case 1a. Direct Pickup and delivery (NJ)

1) Trucking company receives all relevant shipping information (pickup & delivery address, the packaging information - including weight and volume) from TMS.

1a) Trucker confirms to TMS that they accept the shipment.

1b) TMS receives this acceptance, sends the information back to Jaguar and automatically updates the CT records with the pickup trucking companies name.

2) Trucker updates his system with an estimated pickup date.

2a) Truckers system sends that information to TMS, then TMS sends the information back to Jaguar and automatically updates the CT records with the estimated pickup date.

3) Trucker pickups the 1 shipment from the shipper's warehouse.

4) Trucker unloads the shipments at his warehouse to arrange for delivery the following day and updates his system.

4b) Truckers system sends that information to TMS, then TMS sends the information to Jaguar and automatically updates the CT record with the actual pickup date.

5) Trucker now updates his system that the shipment is loaded onto a truck and is out for delivery.

5a) Jaguar operator goes into TMS to update the estimated delivery date.

5b) Truckers system sends that information to TMS, then TMS sends the information back to Jaguar and automatically updates the CT records with the estimated delivery date.

6) Consignee receives their shipment and gives a confirmation POD (proof of delivery) document to the trucker.

7) Trucker updates his system with the confirmation POD information (Name of who signed for it, date and time) received from the consignee.

7b) Truckers system sends that information to TMS, then TMS sends the information back to Jaguar and automatically updates the CT records with the actual delivery date.

8) Trucker writes the CT# reference on the POD (CT# must match the CT# that was created by shipper user).

9) Trucker faxes/e-mails the POD to Jaguar.

10) Jaguar operator uploads the POD document into the CT record.

Use case 1b. Consol Pick-up and deliver (VA)

1) Trucking company receives all relevant shipping information (pickup & delivery address, the packaging information - including weight and volume) from TMS.

1a) Trucker confirms to TMS that they accept the shipment.

1b) TMS receives this and sends the information back to Jaguar and automatically updates the CT records with the pickup trucking companies name.

2) Trucker updates his system with an estimated pickup date.

2a) Truckers system sends that information to TMS, then TMS sends the information back to Jaguar and automatically updates the CT records with the estimated pickup date.

3) Trucker pickups the shipments from each of the shippers (trucking company can use many different drivers to pickup within the tri-state area).

4) Trucker unloads the shipments at his warehouse and places them to the side for another carrier to arrange the delivery and updates his system that they are ready (or on hand) for pickup.

NOTE: Jaguar handles these shipments from the shipper's to the warehouse ONLY.

4a) Truckers system sends that information to TMS, then TMS sends the information to Jaguar and automatically updates the CT record with the actual pickup date.

5) Delivery trucker now goes in to pick up the shipments, signs a confirmation receipt (which is like a POD) of what he is picking up and gives a copy to the pickup trucker. Pickup trucker updates their system that the shipments were transferred to the delivery trucker accordingly.

5a) Truckers system sends that information to TMS, then TMS sends the information back to Jaguar and automatically updates the CT records with the estimated & actual delivery dates.

6) Pickup trucker takes the signed confirmation receipt, writes the CT# reference on it (CT# must match the CT# that was created by shipper user).

7) Trucker faxes/e-mails the POD to Jaguar.

8) Jaguar operator uploads the POD document into the CT record.

Use case

Figures