Cybertrax 2.1 Client (data dictionary)

CT fields

PO Issued by

NEW FIELD! a.k.a. CT#PO_Issued_by

• Meaning: This is the company who placed the PO with the supplier.
• Standard Long Label: PO Issued by
• Standard Short Label: PO by
• Format/type: list of values, Datatypes#alphanumeric
• Min/max: from 0 to 30 chars
• Possible Values: see Cybertrax_2.1_Client_(requirements)#Admin_for_PO_issued_by_CT_field
• Widget: listbox
• Default value: blank
• Required field?
  • internal: N
  • shipper: Y
• User Read Access: all
• User Write Access: internal, shipper unless Cybertrax_2.1_Client_(requirements)#What_CTs_Shipper_may_edit_RULE is true
• Mode Of Transport: Truck-Domestic only

Pick up Location

a.k.a. CT#Export_Pick_Up

• Meaning: This is the location of where the goods are actually located and shipping from.
• Standard Long Label: Export Pick Up
• Standard Short Label: Exp Pick Up
• Other Labels in use:
• Format/type: This field contains Company-City-Note
• Min/max: [TBD]
• Possible Values: [TBD]
• Widget: searchbox
• Default value:
  • Internal: blank
  • Shipper: "Copy from Shipper:" is checked (Yes) and "Pick up Location" is filled from "Shipper"
• Required field?
  • Internal: N
  • Shipper: Y
• User Read Access: all
• User Write Access: internal, shipper unless Cybertrax_2.1_Client_(requirements)#What_CTs_Shipper_may_edit_RULE is true
• Mode Of Transport: All

Ship to Location

a.k.a. CT#Delivery To

• Meaning: This is the location of where the goods are shipping to.
• Standard Long Label: Delivery To
• Standard Short Label: Delivery To
• Other Labels in use:
• Format/type: This field contains Company-City-Note
• Min/max: [TBD]
• Possible Values: [TBD]
• Widget: searchbox
• Default value: blank
• Required field?
  • Internal: N
  • Shipper: Y (NOTE: Ship To location from portal should map to Delivery To(T5) on Internal App as well as and Consignee (T2) field on the Internal App)
• User Read Access: all
• User Write Access: internal, shipper unless Cybertrax_2.1_Client_(requirements)#What_CTs_Shipper_may_edit_RULE is true
• Mode Of Transport: All

Pick up Instructions

a.k.a. CT#Pick Up Comments

• Meaning: This field is for the user to list any specific pick up instructions for the trucking company.
• Standard Long Label: Pick Up Comments
• Standard Short Label: Pick Up Instr.
• Other Labels in use:
• Format/type: alphanumeric
• Min/max: TBD
• Possible Values: TBD
• Widget: textbox
• Default value: blank
• Required field?
  • Internal: N
  • Shipper: N
• User Read Access: all
• User Write Access: internal, shipper unless Cybertrax_2.1_Client_(requirements)#What_CTs_Shipper_may_edit_RULE is true
• Mode Of Transport: All

Commodity Description

a.k.a. CT#Commodity Description

• Meaning: This field is for the user to list a general description of the contents being shipped.
• Standard Long Label: Commodity Description
• Standard Short Label: Goods Shipped:
• Other Labels in use:
• Format/type: TBD
• Min/max: TBD
• Possible Values: TBD
• Widget: textarea
• Default value: blank
• Required field?
  • Internal: N
  • Shipper: N
• User Read Access: All
• User Write Access: internal, shipper unless Cybertrax_2.1_Client_(requirements)#What_CTs_Shipper_may_edit_RULE is true
• Mode Of Transport: All

Cargo Available

a.k.a. CT#Cargo_available

• Meaning: This is the date that the goods are available for pick up (from Origin Door).
• Standard Long Label: Cargo Available Date
• Standard Short Label: Available Date
• Format/type: [TBD]
• Min/max: [TBD]
• Possible Values: [TBD]
• Widget: datebox
• Default value: The date that the record is created
• Required field?
  • Internal: N
  • Shipper: Y
• User Read Access: all
• User Write Access: internal, shipper (unless Cybertrax_2.1_Client_(requirements)#What_CTs_Shipper_may_edit_RULE is TRUE)
• Mode Of Transport: All

Fields that Shipper can not edit

Shipper

• Meaning: This is the company's name & address of who is placing the shipping request. This company name and address can also be the pick up location.
• Default value: The operator’s company name & address as this based upon the users login name. Pre-filled. This is an existing CT2 field, see CT#Shipper
• Required field? Y
• Format/Datatype: CT_profile#ComboBox, see CT#Shipper
• User Read Access: internal, client, planner
• User Write Access: internal
• MOT: all

Pick Up Trucker

• Meaning: This is the name of the trucker who will pick up the product once it is approved to ship. This is an existing CT2 field, see CT#Pick Up Trucker
• Default value: Blank
• Required field? N
• Format/Datatype: CT_profile#ComboBox, see CT#Pick Up Trucker
• User Read Access: internal, client, planner
• User Write Access: internal
• MOT: all

Delivery Trucker

• Meaning: This is the trucker who will deliver the product to the CT#Delivery To party.
• Default value: Blank
• Required field? N
• Format/Datatype: CT_profile#ComboBox, see CT#Delivery Trucker
• User Read Access: internal, client, planner
• User Write Access: internal
• MOT: all

Estimated Pick up date

• Meaning: This is an estimated date of when the pick up trucker is going to pick up the product from the shipper or pick up location. This is an existing CT2 field, see CT#Estimated Pick Up
• Default value: Blank
• Required field? N
• Format/Datatype: Datebox, see CT#Estimated Pick Up
• User Read Access: internal, client, planner
• User Write Access: internal
• MOT: all

Actual Pick up date

• Meaning: This is actual date of when the pick up trucker picked up the product from the CT#Shipper or CT#Pick Up location. This is an existing CT2 field, see CT#Actual Pick Up
• Default value: Blank
• Required field? N
• Format/Datatype: Datebox, see CT#Actual Pick Up
• User Read Access: internal, client, planner
• User Write Access: internal
• MOT: all

Estimated Delivery date

• Meaning: This is an estimated date of when the delivery trucker is going to deliver the product to the CT#Delivery To location. This is an existing CT2 field, see #Estimated_Delivery_Date
• Default value: Blank
• Required field? N
• Format/Datatype: Datebox, see #Estimated_Delivery_Date
• User Read Access: internal, client, planner
• User Write Access: internal
• MOT: all

Actual Delivery date

• Meaning: This is actual date of when the delivery trucker delivered the product to the location. This is an existing CT2 field, see #Actual_Delivery_Date
• Default value: Blank
• Required field? N
• Format/Datatype: Datebox, see #Actual_Delivery_Date
• User Read Access: internal, client, planner
• User Write Access: internal
• MOT: all

Last Update

a.k.a. Ct#Operator_Of_Last_Change

• DB: tblGenericShipment.LastModifiedUserId

• Meaning: TBD
• Standard Long Label: Operator of Last Change
• Standard Short Label: Last update by
• Format/type: read-only Textarea
• Min/max: TBD
• Possible Values: TBD
• Widget: Textarea
• Default value: blank
• Required field? Y
• User Read Access: internal, client, shipper, planner
• User Write Access: read-only field
• Mode Of Transport: All

Last Update date time

NEW FIELD a.k.a. CT#Last Modified DateTime

• Meaning: This is string representation of datetime stamp (with Time Zone) of CT's update.
• Standard Long Label: Last Modified DateTime
• Standard Short Label: Last Update On
• Format/type: textlabel, Datatypes#alphanumeric
• Min/max: TBD
• Possible Values: Jun 24, 2010 7:18:59 AM (EST)
• Widget: textlabel
• Default value: blank
• Required field? Y
• User Read Access: internal, client, planner, shipper
• User Write Access: system (read-only field)
• Mode Of Transport: All

Field related to Planners

CT Authorization status

NEW FIELD! a.k.a. CT#CT_Authorization_status

• Meaning: It allows a planner to set a status (approve, reject, or hold) to any shipments created by a supplier.
• Standard Long Label: CT Authorization Status
• Standard Short Label: Authorization Status
• Format/type: Listbox with option to choose one of three choices
• Min/max: TBD
• Possible Values: Approve, Reject, Hold
• Widget: listbox
• Default value: blank
• Required field?
  • Internal: N/A
  • Shipper: N/A
  • Planner: N unless they want to set the authorization status (Approve, Reject, Hold)
• User Read Access: client, shipper, planner, and Internal only if the status is approved
• User Write Access: planner
• Mode Of Transport: Truck-Domestic only

Approved For Date

NEW FIELD! a.k.a CT#Approved_For_Date

"Approved for" date feature acts as a ‘hold to ship date’ – meaning hold until (IE 05/24/10) before scheduling the pick up.

• Meaning: It allows a planner to place a shipment on hold until a particular date. System will automatically approve on the date selected at 12:01 AM. This field can be updated anytime until 3 days before the date selected
• Standard Long Label: Approved For Delivery By
• Standard Short Label: Approved For Delivery By
• Format/type: Datebox with a clear button
• Min/max: TBD
• Possible Values: TBD
• Widget: datebox
• Default value: blank
• Required field?
  • Internal: N/A
  • Shipper: N/A
  • Planner: N unless they want to set the authorization status to Hold with Date
• User Read Access: shipper, planner, and client and Internal will only see when system automatically approves on the date selected by planner.
• User Write Access: planner
• Mode Of Transport: Truck-Domestic only

Approved By

a.k.a. CT#Authorized By

• Meaning: TBD
• Standard Long Label: Authorized By
• Standard Short Label: Auth By
• Other Labels in use:
• Format/type: TBD
• Min/max: n/a
• Possible Values: TBD
• Widget: TBD
• Default value: TBD
• Required field? Y for approved shipment
• User Read Access: client, planner, shipper, and Internal
• User Write Access: Internal, and for planner the system automatically pulls current planner's name who approved the shipment
• Mode Of Transport: All

Approved On

a.k.a. CT#Authorized On

(with name of person who approved, including the date & time)

• Meaning: Shipment was approved for transportation by whom and when.
• Standard Long Label: Authorization Date
• Standard Short Label: Auth Date
• Other Labels in use:
• Format/type: Read only Textarea
• Min/max: [TBD]
• Possible Values: [TBD]
• Widget: datebox
• Default value: Read only - First and last name of the approval user(planner) and date timestamps with (EST) calculated time zone.
• Required field? Y - when status is approved
• User Read Access: client, shipper
• User Write Access: internal, planner
• Mode Of Transport: All

Authorization Comment

NEW FIELD! a.k.a. CT#Authorization_Comment

Reason for placing a shipment on hold or rejecting a shipment.

• Meaning: It allows a planner to note to the supplier why they are holding or rejecting a shipment.
• Standard Long Label: Authorization Comment
• Standard Short Label: Auth. Comment
• Format/type: Textarea
• Min/max: TBD
• Possible Values: TBD
• Widget: Textarea
• Default value: blank
• Required field? N
• User Read Access: shipper, planner
• User Write Access: planner
• Mode Of Transport: Truck-Domestic only
• Addition Info: It is a field on a shipment record that records status, reason, by whom and when. Last updated info will be on the top.