ASN 1.X

From UG

Revision as of 21:16, 14 June 2010

INTRODUCTION

The Domestic Shipping Web Portal is a tool that allows for a supplier to directly enter an Elizabeth Arden domestic shipping order. As well to allow for a planner or E.M. to approve, reject or hold any given entered order. The main goal of this Domestic Shipping Web Portal is to put the right people in contact with the supplier.

DEFINITIONS OF THE USERS AND THEIR ROLES

Supplier (Or Shipper): This is a company who has something that is ready to ship. They can enter a traffic order once a product is ready to ship, as well, they can view and track any given order, even through delivery.

E.M (External Manufacturer): This is someone who can authorize an Elizabeth Arden shipment. In addition to the setting an authorization status the E.M. can also view any entered traffic order.

Planner: This is someone who can authorize an Elizabeth Arden shipment. In addition to the setting an authorization status the planner can also view any entered traffic order.

PROJECT SCOPE

This project is to be deployed online on the Jaguar Freights Services Website by adding additional functionalities to our current CyberTraxTM client application. The general users will use this portal to input new traffic orders and set an approval status.

BUSINESS REQUIREMENTS

Supplier can only enter a traffic order once the product is ready to ship. The following information must be known at time of entry:

• Who placed the Purchase Order (This notes who the E.M. is)
• PO #
• SKU #
• Number of pieces (also known as Quantity). (This is the actual number of pieces for that particular PO/SKU line)
• Piece price (Unit price):
  • After entering the piece price, the system will automatically calculate the total value per PO/SKU, per line, by multiplying the quantity (by) the piece price. The total will then be listed inside the Total Value field (which is next to the piece price field).
• Pick up Location
• Ship to Location (Delivery location)
• Cargo Available (This is the date that the cargo will be available for pick up from the ship from location).
• Commodity Description
• Item Description
• Packaging Information:
  • # of Pallets
  • # of cartons (bales, drums, etc) that are packed onto the pallets
  • # of loose cartons
  • Gross weight (in LBS)
• If the shipment is Hazardous (Yes or No)
• If the pallets are stackable (Yes or No)

A supplier can do the following from inside the domestic web portal:

• Create a new traffic order once the product is ready to ship.
  • They can enter up to 10 lines of PO/SKU’s for only one E.M. at a time, including the piece price per PO/SKU.
  • Upon saving the information entered, an automatic validation notification will “pop up” asking the user to review the following information that they entered, noting the following disclaimer: Failure to have the shipment available for pick up on the available date will result in chargeback’s. The user must choose to save or to cancel.
    • Upon user clicking save, an automatic confirmation will pop up, reconfirming the information entered, including the shipment CT records.
    • Upon user clicking cancel, the user can edit or change any information necessary
• View an existing traffic order.
• Edit an existing traffic order BEFORE it is approved by a planner, placed on hold by a planner or rejected by a planner.
• Delete an existing traffic order BEFORE it is approved by a planner, placed on hold by a planner or rejected by a planner.
• Copy (or clone) any rejected order.
• This feature allows a supplier to create a clone of a rejected order.
• This is to allow an update to any of the necessary fields for a planers further approval.
  • Upon saving the updated information entered, each PO/SKU line will become a “new” individual shipment record.

E.M (External Manufacturer). This is some one who can authorize a shipment. They can view and set a status for an entered traffic order. Note when setting a status to a traffic order, it must be for the entire quantity entered.

Below are the 3 “status” settings:

• Approve
• Hold with a date and comments
• Reject with comments

An E.M. can do the following:

• View an entered traffic order.
• Set the status for a traffic order by selecting one of the following:
  • Approve - this would be for the entire quantity entered.
    • The system will send a status notification to the supplier advising that your record (IE 132458 this is the CyberTrax number) was approved by _planner’s name_ with the date and time.
  • Hold with or without a date for the entire quantity entered, including a comment feature.
    • The date feature acts as a ‘hold to ship date’ – meaning hold until (IE 05/24/10 this is the approved to ship on date) before scheduling the pick up. Note this date cannot be changed 72 hours prior to the actual date selected.
    • The comment feature allows the planner to note “why” this shipment was placed on hold (this is for the suppliers benefit as well).
      • The system will send a status notification to the supplier advising that your record (IE 158976 this is the CyberTrax number) was placed on hold by "planner’s name" with the date and time, including any comments entered.
  • Reject the entire quantity entered, including a comment feature.
    • The comment feature allows the planner to note “why” this shipment was placed on hold (this is for the suppliers benefit as well).
      • The system will send a status notification to the advising that your record (158970 this is the CyberTrax number) was rejected by _planner’s name_ with the date and time, including any comments entered.

APPENDIX A

• Shipper
• Pick up Location
• Ship to Location
• P.O. Issued by
• Pick up Instructions
• Commodity Description
• Cargo Available
• PO
• SKU
• Qty
• Item Description
• # of Pallets
• Pks on Plts
• Loose Pkgs
• GW
• Piece price
• Total Value
• Haz/Non-Haz
• Stackable